Legal Word Processing Jobs in Portland, ME (NOW HIRING)

BerryDunn is currently seeking a Document Processing Specialist to join our dynamic ATAT Support Services Group. This role provides essential support to our attest service teams across a diverse range of industries. The ideal candidate will demonstrate strong interpersonal skills when interacting with both internal colleagues and external clients, while also showing a commitment to ongoing technical development. 

A Document Processing Specialist is responsible for managing, formatting, editing, and processing various types of documents to ensure accuracy, consistency, and compliance with company standards. They handle document creation, conversion, and distribution while maintaining data security and confidentiality. The role often involves working with word processing software, document management systems, and collaboration tools to support internal teams and external clients.

The Document Processing Specialist must be capable of effectively prioritizing daily tasks, working independently as well as collaboratively within a team environment to meet deadlines. This is an in-office/hybrid position that may be based out of one of our following locations:

• Waltham, MA
• Bangor, ME
• Portland, ME
• Manchester, NH

This role reports directly to the Assurance/Advisory Operations Manager.

• Format, edit, and proofread client deliverables to ensure accuracy, consistency, and adherence to company standards, including grammar, punctuation, and proper structure and branding.
• Convert documents into various formats such as PDF, Word, and Excel, ensuring compatibility and accessibility across different platforms.
• Store, retrieve, and distribute documents efficiently using document management systems to maintain proper organization and accessibility.
• Ensure all documents adhere to company policies, quality assurance standards, and data security protocols, protecting sensitive and confidential information.
• Work closely with teams to process and finalize client deliverables, ensuring quality and consistency.
• Identify and resolve document formatting issues and troubleshoot software-related problems
• Maintain accurate records of processed documents, track revisions, and implement version control measures to ensure document integrity and transparency.

• Exceptional attention to detail and a commitment to delivering high-quality work.
• Strong proofreading and editing skills to ensure accuracy, consistency, and adherence to formatting standards.
• Strong organizational and administrative skills and ability to manage multiple documents, track versions, and maintain efficient filing and retrieval systems.
• Ability to work independently, manage priorities, and handle multiple tasks in a fast-paced environment.
• Discretion in managing confidential and sensitive information.
• Proven ability to meet deadlines and follow up with stakeholders as needed.
• Previous experience in document processing, administrative support, or data management, preferably in a corporate, legal, or healthcare setting.
• Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint), document management systems, and file conversion tools.
• Strong verbal and written communication skills to work effectively with teams and support document-related needs across departments.

The hourly rate for this role is $27-$29 per hour. This rate range represents BerryDunn's good faith and reasonable estimate of the possible compensation at the time of posting. If an applicant possesses experience, education, or other qualifications more than the minimum requirements for this posting, that applicant is encouraged to apply, and a final rate may then be based on those additional qualifications; compensation decisions are dependent on the facts and circumstances of each case. The hourly rate for the finalist selected for this role will be based on a variety of factors, including but not limited to, years of experience, depth of experience, seniority, merit, education, training, amount of travel, and other relevant business considerations.