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Legal Word Processing Jobs in Pennsylvania (NOW HIRING)

Stevens & Lee

Word Processing Specialist

Reading, PA

Our lawyers provide strategic and practical legal counsel at both the regional and national levels ... Job Overview We are seeking a highly skilled and detail-oriented Word Processing Specialist to join ...

Bread Financial

Senior Coordinator - Legal

Chadds Ford, PA · On-site

$46K - $61K/yr

Edit andprovidenecessary word processing support for the Business Support team, including contracts, letters, and other agreements as directed by Legal Counsel. * Administrative Support:

Paralegal Assist LLC

Legal Assistant

Picture Rocks, PA · On-site

Our legal assistants assist the estate and trust administration specialists in conducting all ... You are proficient with calendars, e-mail, spreadsheets, word processing, and the internet. You ...

Paralegal Assist

Legal Assistant

Picture Rocks, PA · On-site

Our legal assistants assist the estate and trust administration specialists in conducting all ... You are proficient with calendars, e-mail, spreadsheets, word processing, and the internet. You ...

Keystone Collections Group

Legal Assistant

Irwin, PA · On-site

Develop and maintain a basic understanding of relevant law and internal processes * Maintain ... Proficiency in MS Office (Word, Excel) and e-filing portals. Key Competencies: Deep familiarity ...

Dudley Staffing

Legal Secretary

Canonsburg, PA

$48K - $70K/yr

Proficiency in Microsoft Word and other standard office software Strong written and verbal ... processes Prior experience opening and closing legal matters Benefits Medical, dental, and vision ...

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Legal Word Processing information

What is legal word processing?

Legal word processing is a specialized administrative role focused on preparing, editing, and formatting legal documents such as contracts, briefs, pleadings, and correspondence. Professionals in this field are skilled in using word processing software, often with advanced knowledge of legal terminology and formatting requirements. They help ensure that documents are accurate, properly formatted, and comply with court or firm guidelines, playing a crucial role in supporting attorneys and legal teams. Accuracy, confidentiality, and attention to detail are key aspects of this job.

What are some common challenges faced in a legal word processing role, and how can they be managed effectively?

Legal Word Processing professionals often work under tight deadlines, managing multiple document requests from attorneys and paralegals simultaneously. Accuracy and attention to detail are crucial, as even minor errors can have significant consequences in legal documents. To manage these challenges, it's important to develop strong organizational skills, communicate clearly with your team about priorities, and stay up to date with legal formatting standards and document management software. Many teams offer training and support to help new hires adapt quickly to the fast-paced environment.

What are the key skills and qualifications needed to thrive as a legal word processing specialist, and why are they important?

To thrive as a Legal Word Processing Specialist, you need advanced proficiency in document formatting, legal terminology, and typing accuracy, often supported by experience in legal environments or a related certification. Familiarity with Microsoft Office Suite, legal document management systems, and specialized transcription or redlining software is typically required. Strong attention to detail, time management, and effective communication skills help ensure accuracy and timely completion of sensitive legal documents. These competencies are crucial for maintaining the integrity and confidentiality of legal materials and supporting efficient legal operations.

What is the difference between Legal Word Processing vs Legal Transcription?

AspectLegal Word ProcessingLegal Transcription
Required SkillsProficiency in legal terminology, document formatting, and word processing softwareListening skills, accuracy in transcribing audio, familiarity with legal language
Work EnvironmentOffice-based, working with legal documents and softwarePrimarily audio-based, often remote, listening to recordings
Common UsageDrafting, editing, formatting legal documentsTranscribing legal recordings, dictations, or court proceedings

Legal Word Processing involves creating and formatting legal documents using specialized software, focusing on accuracy and presentation. Legal Transcription centers on converting audio recordings into written legal texts. While both roles require knowledge of legal terminology, Legal Word Processing emphasizes document preparation, whereas Legal Transcription focuses on audio-to-text conversion.

How to become a legal word processor?

To become a legal word processor, you typically need strong typing and editing skills, familiarity with legal terminology, and proficiency in word processing software like Microsoft Word or specialized legal document software. A high school diploma or equivalent is usually required, and some employers prefer candidates with experience in legal environments or certifications in legal transcription or office administration.

What does a legal word processing do at a law firm?

A legal word processing professional at a law firm is responsible for preparing, formatting, and editing legal documents such as contracts, pleadings, and correspondence. They often use specialized software like Microsoft Word and must ensure accuracy, proper formatting, and adherence to legal standards. Attention to detail and knowledge of legal terminology are essential skills in this role.

What are popular job titles related to Legal Word Processing jobs in Pennsylvania?

For Legal Word Processing jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Legal Word Processing jobs in Pennsylvania look for?

The top searched job categories for Legal Word Processing jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Legal Word Processing jobs?

Cities in Pennsylvania with the most Legal Word Processing job openings:

Legal Word Processing jobs near you
Infographic showing various Legal Word Processing job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 18% Part Time, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Word Processing Specialist

The Stevens & Lee Companies

Reading, PA • On-site

Full-time

Re-posted 11 days ago

Job description

Powerful Partnerships. Standout Solutions.
Among the 200 largest law firms in the country, Stevens & Lee is a full-service law firm with 230 lawyers serving clients from 19 offices. Our lawyers provide strategic and practical legal counsel at both the regional and national levels and remain dedicated to solving clients' most complex problems and delivering an exceptional client experience. The firm is the cornerstone of , a platform of affiliated professional service firms that provide a full range of legal, investment banking, financial advisory, insurance risk management, public affairs and government consulting services.
Job Overview
We are seeking a highly skilled and detail-oriented Word Processing Specialist to join our team. In this role, you will be responsible for creating, formatting, editing, and finalizing complex legal documents with precision and efficiency. You will work closely with attorneys, paralegals, and other support staff to ensure all documents meet the firm's high standards of quality and compliance.
Primary Responsibilities (responsibilities include but not limited to)
  • Create, edit, and format legal documents including correspondence, various legal documents, contracts, spreadsheets, and presentations using Microsoft Office Suite and other legal software
  • Converting and formatting documents from one application to another and proofreading for accuracy according to the firm's standard format
  • Creating, marking, and generating TOCs (Table of Contents), TOAs (Table of Authorities), and redlining
  • Assisting with work intake and department work requests
  • Transcribe documents or conversations from recordings
  • Collaborate with attorneys and other professionals on special projects to meet tight deadlines
  • Ability to handle sensitive and/or confidential documents while always maintaining data integrity

Qualifications
  • Minimum high school diploma or demonstrated equivalent experience in relevant field.

Skills and Abilities
  • Prior experience in a document production or word processing role, preferably in a legal or professional services environment
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
  • Familiarity with legal technology such as iManage, Litera Create, NTD, and DocXtools is preferred
  • Able to foster a team culture of high performance and continuous improvement that values learning and a commitment to quality, with an emphasis on service
  • Proven ability to prioritize and organize work, and make independent decisions when to deviate from standard procedures as circumstances require
  • Must be reliable, punctual, and attentive
  • Desire to continuously learn and grow within the company

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job Type:
Full-Time- 40 Hours/week onsite
FLSA Classification:
Hourly, Non-Exempt
Reports To:
IS Department
Schedule:
  • Evening Shift - 11AM-7PM, rotating Saturdays

OR
  • Day Shift - 8AM-5PM, Monday-Friday

Work Location:
Reading, PA (Possibility for Remote for Highly Qualified Candidates)
In compliance with federal and state equal opportunity employment laws, The Stevens & Lee Companies is an affirmative action/equal opportunity employer and does not discriminate in regard to race, color, national origin, religion, disability, age, or gender.

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