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Invoicing Associate Jobs in New York (NOW HIRING)

Montana Construction

Accounts Receivable Associate

Lodi, NJ · On-site

$20.75 - $26.75/hr

The Accounts Receivable Associate will be responsible for managing the billing and collection processes for multiple projects, ensuring timely invoicing, accurate documentation, and strong ...

Mariner

Client Service Associate

Manasquan, NJ · On-site

$14.25 - $19.75/hr

The client service associate is a critical part of the Mariner Wealth Advisors team, responsible ... invoicing, annuity fees, commission fees and collection consulting fees * Responsible for the day ...

Mariner

Client Service Associate

Manasquan, NJ · On-site

$65K - $95K/yr

The client service associate is a critical part of the Mariner Wealth Advisors team, responsible ... invoicing, annuity fees, commission fees and collection consulting fees * Responsible for the day ...

Equativ

Sales Associate

New York, NY · On-site

$50K - $55K/yr

The Sales Associate provides operational support to sales leadership and sellers across the Demand ... and invoicing follow-ups, and travel and client logistics. Core Responsibilities: Sales and ...

Equativ

Sales Associate

New York, NY

$50K - $55K/yr

The Sales Associate provides operational support to sales leadership and sellers across the Demand ... and invoicing follow-ups, and travel and client logistics. Core Responsibilities: Sales and ...

Interstate Waste Services

Billing Associate

Teaneck, NJ · On-site

$24 - $28/hr

The Billing Associate at Interstate Waste Services is essential for ensuring accurate and timely invoicing for waste management services. This role involves preparing, reviewing, and processing ...

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Invoicing Associate information

What is an invoicing associate?

Invoicing Associates are professionals responsible for preparing, processing, and managing invoices for a company or organization. Their main duties include ensuring that billing information is accurate, sending invoices to clients or customers, tracking payments, and resolving any discrepancies related to billing. They often work closely with other departments, such as accounting and sales, to ensure smooth financial transactions. Strong attention to detail, organizational skills, and proficiency with billing software are important for this role.

What are the key skills and qualifications needed to thrive as an invoicing associate, and why are they important?

To thrive as an Invoicing Associate, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software such as QuickBooks, SAP, or Microsoft Excel is commonly required. Strong organizational skills, effective communication, and the ability to manage time efficiently help you excel in this role. These skills ensure accurate billing, timely payments, and smooth financial operations for the organization.

What are some common challenges faced by invoicing associates, and how can they be effectively managed?

Invoicing Associates often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or internal departments. Staying organized and maintaining clear communication with team members in finance, sales, and customer service can help mitigate these issues. Utilizing robust accounting software and double-checking data entries are also key practices that help Invoicing Associates maintain accuracy and efficiency in their role.

What is the difference between Invoicing Associate vs Accounts Payable Clerk?

AspectInvoicing AssociateAccounts Payable Clerk
Primary RoleProcessing and managing customer invoicesManaging vendor bills and payments
Required SkillsAttention to detail, data entry, basic accountingData entry, invoice processing, vendor communication
Work EnvironmentFinance or accounting departments, office settingFinance or accounting departments, office setting
Common CertificationsNone required, but familiarity with accounting software helpfulNone required, basic accounting knowledge beneficial

Both roles involve financial data entry and processing within the accounting department. The Invoicing Associate focuses on customer invoices, while the Accounts Payable Clerk handles vendor bills. They share similar skills and work environments, making them closely related but distinct in their specific functions.

Is invoicing a hard job?

Invoicing as an associate involves attention to detail, accuracy, and familiarity with accounting software or spreadsheets. The job can be straightforward but requires consistency and organization to ensure timely and correct billing, which may be challenging for some depending on workload and complexity of transactions.

What are the most commonly searched types of Invoicing jobs in New York?

The most popular types of Invoicing jobs in New York are:

What cities in New York are hiring for Invoicing Associate jobs?

Cities in New York with the most Invoicing Associate job openings:

Invoicing Associate jobs near you

Billing Specialist

Whitestone Associates, Inc.

Warren, NJ

$26 - $32/hr

Full-time

Posted 26 days ago

Job description

Whitestone Associates, Inc. is a 100% employee-owned Geotechnical and Environmental consulting firm with offices throughout the eastern United States. We are committed to building a collaborative team environment where employee-owners are encouraged to grow professionally, take on meaningful responsibility, and contribute to the continued success of the organization.

This is a fully in-office, on-site position.

Key Responsibilities:

  • Generating monthly service invoicing;
  • Handling customer billing inquires;
  • Client contact for accounts receivable collection purposes;
  • Invoicing/collection dispute resolution; and
  • Weekly and monthly invoicing and accounts receivable reporting.

Qualifications:

  • Minimum of 1 year of experience account or office support function;
  • Some college experience preferred, but not required;
  • Experience in professional services managing time and billing preferred;
  • Excellent written and verbal communication skills;
  • Proficiency with MS office, including Outlook and Excel;
  • Ability to learn new skills and software quickly; and
  • Experience with Deltek Vantagepoint a plus.

Higher compensation than the amount listed below may be offered commensurate with experience and qualifications.

Hourly Pay Range
$26—$32 USD

Benefits:

Benefits eligibility is dependent on full-time employment status.

  • Whitestone's Employee Stock Ownership Program (offered at no cost to each eligible employee)
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Health & Dependent Care Flexible Spending Accounts
  • Traditional & Roth 401K Plans with Company Match
  • Long Term & Short Term Disability Insurance
  • Company-Sponsored Life & AD&D Insurance
  • Multiple AFLAC Insurance Products
  • Pet Insurance
  • Identity Theft Protection
  • Group Legal Plan
  • Multiple Corporate Discount Programs
  • Employee Assistance Program (EAP)

Whitestone Associates, Inc. is an Equal Opportunity Employer and does not tolerate unlawful discrimination in its employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship status, age, disability, protected veteran status, or any other status protected by applicable federal, state, or local law. Whitestone does not tolerate harassment or discrimination based on any protected characteristic. All complaints of harassment are taken seriously and will be investigated promptly and thoroughly.