Commercial Property Accountant
JOB DESCRIPTION
Reports to: Controller
RESPONSIBILITIES
The activities listed here are not all-inclusive; rather, they indicate the types of activities normally
performed by this position. The successful candidate will be able to demonstrate core competencies in the following areas:
Property Accounting & Financial Reporting
• Prepare monthly financial statements for assigned commercial properties.
• Review general ledger activity for accuracy and completeness.
• Prepare monthly accruals, reclasses, journal entries, and account reconciliations.
• Review income statements, balance sheets, budget variance reports, and supporting schedules.
• Assist with monthly, quarterly, and annual ownership reporting.
• Ensure financial reporting deadlines are met.
Accounts Payable & Expense Review
• Review invoices for proper coding, approvals, supporting documentation, and budget compliance.
• Work with property managers to resolve invoice discrepancies.
• Ensure capital, operating, CAM, insurance, tax, utility, and repair expenses are coded correctly.
• Assist with vendor payment questions and invoice research.
• Confirm required backup is included for major projects, including contracts, lien waivers, permits, inspections, and photos when applicable.
Accounts Receivable & Tenant Billing
• Review tenant ledgers and assist with billing accuracy.
• Post or review tenant charges, rent, CAM, tax, insurance, utilities, and miscellaneous billbacks.
• Assist property management with tenant disputes related to charges, payments, credits, or reconciliations.
• Support collection efforts by providing accurate ledger information to property management.
CAM, Tax, and Insurance Reconciliations
• Assist with annual CAM, tax, insurance, and operating expense reconciliations.
• Review lease language to confirm recoverable and non-recoverable expenses.
• Prepare tenant recovery calculations and supporting schedules.
• Coordinate with property managers regarding tenant questions or disputes.
• Maintain accurate backup documentation for reconciliation support.
Budgeting & Forecasting
• Assist property managers with annual property budgets.
• Review historical expenses and budget assumptions.
• Help identify unusual expenses, missing accruals, or coding issues.
• Support monthly variance explanations and forecast updates as needed.
Lease Administration Support
• Review lease abstracts and tenant setup for billing accuracy.
• Coordinate with lease administration regarding rent steps, CAM caps, exclusions, options, and special billing provisions.
• Assist with move-in, move-out, renewal, and termination accounting entries.
• Ensure tenant charges align with executed lease documents.
Audit & Compliance
• Assist with lender, ownership, tax, and internal audit requests.
• Maintain organized financial records and supporting documentation.
• Ensure compliance with company accounting policies and procedures.
• Support year-end close and tax package preparation.
Qualifications
• Bachelor's degree in Accounting, Finance, Business, or related field preferred.
• 2+ years of accounting experience preferred.
• Commercial real estate accounting experience strongly preferred.
• Experience with Yardi Voyager, Yardi Payscan, and Appfolio software preferred.
• Strong understanding of general ledger accounting, accruals, reconciliations, and financial reporting.
• Experience with CAM, tax, and insurance reconciliations preferred.
• Proficient in Microsoft Excel, Outlook, and Word.
• Strong attention to detail and organizational skills.
• Ability to meet deadlines and manage multiple properties or projects.
• Strong communication skills and ability to work with property managers, vendors, tenants, and ownership.