Internship Loyalty Program Specialist Jobs (NOW HIRING)

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What we want

The Program Specialist II - PreAward Research Support Services performs entry-level specialist duties in support of the Texas A&M College of Veterinary Medicine & Biomedical Sciences (VMBS) Office of Research and Graduate Studies. The position supports pre-award research support services by assisting faculty and staff with proposal planning and coordination, collecting and organizing required proposal documents, maintaining program files and tracking tools, supporting communication about funding opportunities, and providing administrative support for grant- and program-related activities.

What you need to know

Responsibilities

Pre-Award Program Development and Coordination

• Coordinates logisticsin planning, developing, implementing, andmonitoringpre-award research support services and related programs.

• Assistsfaculty and office staff with proposal development tasks such as assembling required documents, organizing drafts, and preparing forms and templates.

• Coordinates assigned programs, including research-related conferences, seminars, workshops, and meetings tofacilitateprogram goals.

• Coordinates specialized program communications and materials (e.g., agendas, handouts, follow-up emails) related to facultytrainingsand workshops.

• Assists leadershipin the development and documentation of unit procedures, checklists, and guidance for pre-award processes.

• Supports preparation of basic program and proposal-related reports by gathering and organizing data from internal tracking tools and systems.

Program Administration and Pre-Award Support

• Assistsin the preparation and maintenance of budgets, special reports, and other documents by gathering information and entering data into standard templates and systems.

• Assistsfaculty with preparing and reviewing budget documentation and ensures required budget information is provided to SRS in theappropriate format.

• Designs, creates, andmaintainsprogram files, databases, correspondence, and program materials related to proposals and research support services.

• Coordinates administrative duties required by grants, including coordinating travel arrangements, processing travel reimbursements, and helping manage stipends according to established guidelines.

• Liaises with program participants and internal stakeholders to ensure required administrative and pre-award processes are completed correctly and on time, coordinating communication and workflow across departments and stakeholders.

• Support the VMBS Office of Research and Graduate Studies (e.g., meeting scheduling, supply ordering,procardsupport, and other routine office tasks), providing assistance across various teams.

Communication, Evaluation, and Outreach

• Coordinates the creation and distribution of communication materials, including newsletters, website updates, and other content.

• Develop and distribute weekly funding opportunity emails to faculty and staff and in preparing periodic grant-related surveys.

• Coordinates outreach and engagement strategies in collaboration with internal teams.

• Ensures compliance with communication policies and guidelines while executing outreach tasks.

• Attends meetings and conferences to support and document the progress of assigned programs and pre-award activities.

• Serves as a first point of contact for routine program andfunding-opportunityinformation and coordinates responses to requests via email and other channels.

• Supports program staff in gathering and summarizing information needed to evaluate the success and impact of specialized programs and pre-award services.

Professional Development andFunding Opportunities

• Develops and enhances a personal professional development plan to increase job knowledge and skills; staying abreast of general engagement and research development best practices as they relate to faculty support and pre-award services.

• Researching sponsor programs, funding opportunities, and engagement trends relevant to VMBS faculty and strategic research areas.

• Maintainsbasic reference information on funding programs, including key requirements, eligibility, and deadlines, under guidance from senior staff.

• Assistsin developing and offering relevant professional development trainings and workshops related to research for faculty

Other Pre-Award and Program Support Duties

• Assistsin coordinatinglogisticsfor project meetings andspecial events(e.g., faculty trainings and workshops) related to grant proposal development.

• Assistssenior staff with tracking information on large, multidisciplinary grant proposals, including basic status tracking and document versioning.

• Assistswith grant-related tasks such as gathering materials for proposal narratives, budgets, white papers, and letters of supportatthe direction of more senior staff.

• Performs other duties as assigned in support of pre-award research support services and VMBS Office of Research and Graduate Studies needs.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.