Overview
The Ministry Operations Assistant provides short-term administrative and event support for HOPE's Intern Program, Worship Arts and Family Ministries (WAFA) Team events, and volunteer-related activities. This role ensures smooth execution of key summer programs by assisting with planning, communication, logistics, and relational check-ins. This is a temporary, hourly position reporting to the Ministry Operations Lead.
Key Responsibilities
Intern Program Support
- Assist with the preparation and execution of intern retreats, including planning, purchasing, and supplies.
- Support all intern events (devotions, staff lunches, breakfasts, special gatherings).
- Maintain regular check-ins with interns and help coordinate follow-up.
- Conduct or facilitate regular check-ins with host homes.
- Manage intern text updates, calendar changes, and general communication.
- Order intern T-shirts and other needed materials.
- Partner with Aidan on intern-specific college events.
- Assist Aidan with Parents' Night Out for Foster Parents (background checks, food ordering, and event logistics).
WAFA Events & Staff Support
- Coordinate meal planning and logistics in partnership with WAFA staff.
- Assist with purchasing and preparing birthday and anniversary gifts for WAFA staff.
- Support planning for the Parenting Date Night event.
Volunteer Coordination Support
- Assist with prep for all-volunteer training sessions.
- Organize communication lists and invitations.
- Order food and supplies for volunteer trainings
Qualifications
- Strong organizational and communication skills.
- Ability to manage multiple tasks and adjust quickly to changing needs.
- Comfortable assisting with events, logistics, and basic administrative tasks.
- Warm, dependable, and able to interact professionally with staff, interns, and host homes.
Expected Hours of Work
- 40 hours per week (on-site):
- Sunday - 7:30a - 12:30p
- Monday-Thursday - 9a - 5p
- Weekday hours may flex when evening or Saturday hours are required for events.
Interns
- Assist with retreats for interns
- Planning, purchasing, prepping
- Assist with ALL intern events
- Devotions
- Lunches with staff
- Intern Breakfasts
- Check in with Interns
- Help facilitate regular check-ins with interns
- Check in with Host Homes
- Help facilitate regular check-ins with host homes
- Order T-shirts
- Partner with Aidan for Intern-Specific College Events
- Assist Aidan with Parents' Night Out for Foster Parents (background checks, food ordering, etc)
- Keep up with text updates and calendar changes for interns
WAFA Events
- Help coordinate meals with WAFA staff
- Birthday & Anniversary gifts for WAFA staff (get us ahead)
- Parenting Date Night Event Planning
If we do not hire a Volunteer Coordinator:
- Help with ALL Volunteer Training Prep
- Organize invites
- Order food