Posting DetailsJob Posting Information
Posting Number PG195041SP
Internal Recruitment No
Working Title Department Programs Associate
Anticipated Hiring Range $52,000 - $58,000
Work Schedule Monday - Friday, 8 am - 5 pm
Job Location Raleigh, NC
Department Parks, Recreation & Tourism Management
About the DepartmentThe Department of Parks, Recreation and Tourism Management (PRTM) prepares students for planning and management careers in parks, recreation, tourism, golf, and sport. We are a national leader in research and extension, dedicated to finding real solutions for real problems and helping communities and people thrive.
The PRTM Department offers undergraduate and graduates degree programs in a variety of concentration areas. Since 2000, we've graduated over 2,000 students with baccalaureate degrees and more than 500 students with Masters or other advanced degrees. Relevant coursework is paired with hands-on fieldwork and service-learning opportunities specific to a student's chosen specialty. In addition, students conduct research, participate in national consortiums and learn on-the-job through internships and co-ops.
PRTM places a heavy emphasis on research for our faculty and students. As part of a tier-one research university, we have the people and the skills needed to advance knowledge and develop innovations that solve real problems. PRTM researchers are deeply engaged in work in four broad areas: Health and Well-Being, Human Dimensions of Built and Natural Environments, Sustainable Tourism, and Geospatial Methods and Models.
Wolfpack Perks and BenefitsAs a Pack member,
you belong here, and can enjoy
exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our
Employee Value Propositionand learn more about what makes NC State the best place to learn and work for everyone.
What we offer:
- Medical, Dental, and Vision
- Flexible Spending Account
- Retirement Programs
- Disability Plans
- Life Insurance
- Accident Plan
- Paid Time Off and Other Leave Programs
- 12 Holidays Each Year
- Tuition and Academic Assistance
- And so much more!
Attain Work-life balance with our
Childcare benefits,
Wellness & Recreation Membership, and
Wellness Programs that aim to build a thriving wolfpack community.
Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job DutiesThis position provides administrative and business support to the Business Officer, Department Head of Parks, Recreation and Tourism Management, Associate Department Head, faculty, staff and students. This position will report to the Business Officer and plays a significant role in maintaining operational efficiency within the main administrative office and plays a significant role in assisting with finance and human resource related responsibilities. The position serves as the first point of contact for visitors to the department and will be expected to answer general questions regarding and, where necessary, direct inquiries to the appropriate person.
Successful candidates must be able to work both independently and collaboratively. The ability to multitask, efficiently prioritize and complete tasks according to strict deadlines, perform actions requiring strong attention to detail, and learn and adapt to changing procedures will be critical for this position.
In support of the Department of Parks, Recreation and Tourism Management, this position provides:
General Office Administration & Operations (30%)
- Managing the reception area and public spaces; greeting and assisting all visitors, students, faculty and colleagues.
- Serving as the primary liaison for IT, building maintenance, and key assignments. Acts as the Asset Management and Surplus Coordinator.
- Curating departmental listservs, managing conference room reservations, and overseeing departmental calendars (PhD student defenses, academic seminars, social events).
- Representing the department on the CNR Safety Committee and serving as the Mobile Communication Device (MCD) Initiator.
- Managing mail/parcel distribution and high-volume printer maintenance (WolfCopy).
- Coordinate travel arrangements and approvals for students, faculty and visitors.
HR & Financial Responsibilities (45%)
- Reconciling Pcard transactions, processing vouchers, and managing payments/deposits for the department.
- Initiating new hires, separations, and rehires; managing the full onboarding lifecycle for new staff.
- Acting as Timekeeper for bi-weekly employees and Leave Coordinator for all temporary and student staff.
Executive Support for Department Leadership (25%)
- Coordinating the Department Head's daily planner, travel arrangements, and IT needs.
- Recording proceedings, tracking action items, and ensuring all virtual/in-person materials are prepared for maximum effectiveness.
- Collaborating on the collection of program data for annual reports and departmental reviews.
- Assisting leadership with the sensitive Retention, Promotion, and Tenure (RPT) process; seeking guidance from the Business Officer.
Other Responsibilities - Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities.
Qualifications
Minimum Experience/EducationBachelor's degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
Preferred Qualifications - Excellent written, verbal, and interpersonal skills, with proficiency in business writing and proofreading.
- Proven ability to handle sensitive information with professionalism and integrity.
- Expert scheduling, multitasking, calendar management, and project coordination.
- Knowledge of the rules and regulations concerning Human Resources actions, PCard and Travel.
Required License or Certification Valid NC Driver's License required No
Commercial Driver's License Required? No
Recruitment Dates and Special Instructions
Job Open Date 06/09/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 06/16/2026
Notice to ApplicantsPlease make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase "see resume".Special InstructionsIn addition to your application please submit a resume, cover letter, and the contact information for at least three professional references.
Position Details
Position Number 00043009
Position Type SHRA
Position Classification Band Title University Program Associate
Position Classification Band Level Advanced
Position Classification Salary Range $ 35,589 - $ 64,499
Salary Grade Equivalency NC10
Alternate OptionIf no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)Department Id 150201 - Parks, Recreation & Tourism Management
EEONC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or
workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
