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POSITION:                P-CEP RECORDS SPECIALIST STUDENT RECORDS & ACADEMIC SERVICES

LOCATION:                Plymouth-Canton Educational Park (P-CEP) & Pilot Drive

JOB SUMMARY:

The P-CEP Records Specialist is responsible for maintaining accurate student academic records, transcripts, grade documentation, and student-level records for Plymouth-Canton Educational Park. The registrar supports enrollment and withdrawal processes by managing the academic records portion of those workflows and works closely with staff members, students and families. 

The specialist ensures that student records are accurate, timely, confidential, and maintained in accordance with district procedures and applicable state and federal requirements.

MINIMUM QUALIFICATIONS:

1. High school graduate or equivalent.
2. Experience in office procedures, including the operation of various office equipment.
3. Demonstrated computer experience in word processing, database, spreadsheet, and e-mail applications.
4. Demonstrated experience with data entry, records management, spreadsheets, and student information systems.
5. Experience with MiStar or another student information system preferred.
6. Interpersonal and judgmental skills necessary to work effectively with students, staff, families, outside schools, colleges, and the public.
7. Ability to organize, maintain, and monitor detailed student records with a high degree of accuracy.
8. Ability to analyze records, identify errors or inconsistencies, anticipate problems, and provide solutions.
9. Ability to set, manage, and coordinate multiple priorities.
10. Excellent written and oral communication skills.
11. Ability to take initiative and work independently without direct supervision.
12. Ability to maintain tact and diplomacy under stressful situations.
13. Ability to maintain confidential information.
14. Demonstrated commitment to continuous improvement.
15. Knowledge of student records, transcripts, grade entry, enrollment, withdrawal, Dual Enrollment, 21f, or pupil accounting processes preferred.

DUTIES AND RESPONSIBILITES:

1. Maintains accurate student academic records for Plymouth-Canton Educational Park.
2. Enters, reviews, updates, and maintains student transcript information in MiStar and other district systems.
3. Processes incoming academic records for newly enrolled students after enrollment intake has been completed.
4. Submits, receives, tracks, and processes records requests as assigned.
5. Coordinates with counselors after transcript analysis to ensure student academic records are accurate and complete.
6. Finalizes academic record setup for newly enrolled students after counselor review and course placement decisions.
7. Supports withdrawal processes by reviewing and completing the academic records portion of the withdrawal, including final grades, transcripts, and records documentation.
8. Sends or supports the sending of student records and transcripts for withdrawn students, as assigned by district and building procedures.
9. Maintains transcript clean-up processes and supports ongoing academic record quality control.
10. Maintains records related to unique transcripts, exchange students, CA-60 files, and other specialized student record situations.
11. Supports counselors, administrators, and district staff with records needed for graduation verification, course completion, and student academic history.
12. Supports the student services department and pupil accounting staff by providing student-level academic records information needed for compliance, audit, and reporting purposes.
13. Maintains accurate spreadsheets, logs, and tracking systems related to transcripts, grades, records requests, and other assigned record processes.
14. Responds to student, family, staff, school, and outside agency requests related to student academic records in a timely and professional manner.
15. Maintains confidentiality of all student and family information.
16. Works cooperatively with counselors, administrators, scheduler, the P-CEP Administrative Secretary, district Student Services, the business office, colleges, virtual providers, and other staff.
17. Assists with the development and improvement of procedures related to student records, transcript processing, grade entry, enrollment records, withdrawal records, and other records processes as warranted.
18. Assist in process and execution of digitizing student records past and present.
19. Attends required meetings and training as needed.
20. Performs other duties as assigned.
21. Bending, lifting, and overhead work may be required.

EVALUATION:                   Performance of this position will be evaluated in accordance with provisions of the Board's Policy on Evaluation of Certificated Personnel.

BEGINNING DATE:           As soon as possible

REPORTS TO:                    Assistant Superintendent of Student Services

SALARY RANGE:               Non-Affiliated - Grade 3

                                         $49,879 - $63,460

                                         Placement on salary schedule will be based on experience and qualifications.

                                         52 weeks per year / 8 hours daily

METHOD OF APPLICATION: 

INTERNAL APPLICANTS Apply online using the Internal Applicants section. You will be required to upload the following documents to your application:

• Letter of interest
• Updated resume
• Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and Knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying. 

EXTERNAL APPLICANTS Apply online using the External Applicants section. You will be required to upload the following documents to your application:

• Cover Letter - Address letter to Abdul Madyun, Chief Human Resource Officer
• Resume
• Diversity, Equity and Inclusion Statement (attach in resume section). This statement should include your understanding and Knowledge of diversity, equity and inclusion including your past experiences and how you will ensure this is at the center of your work in the role for which you are applying.
• Two current letters of recommendation
• Copies of official transcripts for all degrees earned

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit.  Occasionally the employee will bend or twist at the neck more than the average person. While performing the duties of this job, the employee may occasionally push or lift up to 50 lbs such as boxes of books.  The employee is directly responsible for safety, well-being, or work output of other people.  Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus.

WORK ENVIRONMENT:

Plymouth-Canton Community School district is committed to a diverse and inclusive workplace. Plymouth-Canton Community School district is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

TERMS OF EMPLOYMENT:

Upon recommendation for employment, Section 1230g, as amended, of the Revised School Code requires all school employees to be electronically finger printed for the purpose of undergoing a criminal history background check. The fingerprinting is conducted by a third party and is at the expense of the applicant. Cost for fingerprinting is approximately $70.00.

DEADLINE:  Open until filled

POSTED:  7/28/26