Home Based Egencia Jobs (NOW HIRING)

Title: Executive Administrative Assistant (SLC)
Location: 515 Colorow Rd Salt Lake City UT 84108
Must be able to report onsite. Possible 1 day a week at home.
Duration: 1 to 1.5 months
Job Description
The primary responsibility of this position is to provide executive-level administrative support to the General Manager and Head of Clinical Operations-North America. This position will partner with other administrative assistants throughout the company in a professional and collaborative relationship ensuring seamless support to both internal and external customers.
Essential Job Duties and Responsibilities:
• Perform all work in compliance with company policy and within the guidelines of the bioMerieux Quality System.
• Provides confidential administrative support to GM and Head of Clinical Operations-North America and their respective teams.
• Works closely and coordinate with Chief of Staff to prepare for key meetings, create presentations, content and communications
• Includes but is not limited to the following activities:
• Maintains schedules and arranges meetings, follow-up on action items and meeting minutes
• Manages and screens phone calls
• Manages complex travel agendas
• Completes and submits expense reports
• Creates and develops complex presentations
• Creates and develops Excel spread sheets
• Coordinates company events/meetings
• Creates confidential Word Documents such as letters, performance reviews, and salary information.
• Maintains highly confidential information
• General office management
• Manage yearly functional agend
• Participate to the department continuous improvement initiatives.
• Manage administrative order and building request as well as IT request
• Prepares visitors' agendas, reservations and travel arrangements
• Assesses competing priorities and makes balanced judgments based on the needs of the senior managers. Proactively communicates all relevant issues and potential conflicts.
• Proactively collaborates with other managers and administrative assistants to meet timelines and deliverables.
• Presents a professional and positive attitude of the company recognizing that employees are the foundation of our success.
• Maintains a professional demeanor and office decorum at all times. Performs duties with integrity and a high degree of ethics.
• Supports the onboarding of Executives based in SLC who do not have SLC-based administrative support. This includes but is not limited to ordering equipment, submitting access requests and preparing office space with HR and Facilities.
Performs other duties as assigned.
dditional Information:
1. The Clinical Operations division of North America has about 950 employees across the US and Canad
2. The position will support the GM and Head of Clinical Operations-North America and may also provide some level of support to the next level of management inclusive of VPs and Sr. Director levels.
Education & Experience:
8-10 years increasing levels of executive administrative experience
Experience supporting Executives in Commercial Operations of a large global company highly preferred
Knowledge, Skills & Abilities:
• Attention to detail.
• Strong interpersonal and writing skills to enhance interactions with customers, employees, management and supervisor
• Ability to collaborate with internal and external Executive Assistants to coordinate calendars and meetings effectively
• Adaptable and flexible to adjust to changing demands, timelines, and deliverables
• Ability to exercise independent judgment, prioritize, and take action to manage the needs of a group of senior managers who are often out of the office
• Strong team orientation to work with peers and support the company culture
• Competent in Microsoft Office (Word, Excel, PowerPoint, Outlook) to enhance productivity, efficiency, communication, and decision making
• Experience with Egencia and Concur preferred