Position Information
TxDOT's Brazoria Area Office is looking for an Administrative Assistant I based in Angleton, TX. We have a workforce of over 12,000 employees statewide. If you want to build an exciting career, let's talk!
At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include flexed and compressed work schedules, wellness leave incentive, in-house wellness center, career development programs, tuition assistance, and various other benefits.
You will have the opportunity to be part of a team that manages great infrastructure improvement in our community.
Benefits and Perks
At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:
- Retirement Plans
- Alternative and/or Flexible Work Schedules
- Paid Leave and Holidays
- Health Premiums paid at 100% for Full-Time Employees
- On-the-Job Training
- Tuition Assistance Program
- Holistic Wellness Program with Leave Incentives
- Career Development and Advancement Opportunities
- Family-Friendly Policies and Programs
In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Position Description
Performs administrative office support-related work for department staff and the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Essential Duties:
- Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
- Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
- Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.
- Maintains and updates office files/records/logs and suspense systems and a wide variety if automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.
- Prepares and distributes correspondence.
- Receives new, retires old, and records transferred equipment; witnesses and documents the disposal of retired equipment; ships obsolete equipment to central storage area.
- Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
- Processes receipts and invoices for payment.
- Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
- Performs other job responsibilities as assigned.
Minimum Qualifications:
Education:
High School Grad or Equivalent in general education.
Experience:
No experience required. (Experience can be satisfied by full time or prorated part time equivalent).
Licenses and Certifications:
Valid driver's license. This position requires driving a state vehicle.
Competencies:
- Some knowledge of:
- Applicable laws, rules, and regulations
- Some skill in:
- Maintaining effective working relationships with others
- Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management.
- Preparing and maintaining confidential and sensitive records, files, and reports
- Using computers, applicable programs, applications, and systems
- Maintaining a safe and effective working relationship with others
- Ability to:
- Follow verbal and written instructions
- Protects sensitive and confidential information
Physical Requirements and Working Conditions:
- Light work: Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
- Sitting - prolonged periods of time
- Repetitive Motion - substantial movements of the wrists, hands, and/or fingers
- Close Visual Acuity - work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please read the Standard Conditions of Employment (TxDOT) for all positions.
