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Human Resources Assistant - Urgently hiring in Irvine!
Job Title: Human Resources Assistant
Pay: $30.00 - $35.00 hourly
Hours: 8:30 AM - 5:00 PM (Monday-Friday)
Start Date: ASAP
Looking for a rewarding career with opportunities for growth? Join a reputable organization in Irvine, CA, as a Human Resources Assistant and be a vital part of supporting human resources operations and team success.
This role offers hands-on experience in a dynamic, fast-paced environment, perfect for professionals eager to develop their HR expertise and make a meaningful impact every day. As a Human Resources Assistant, you'll provide essential administrative and operational support to the HR department, helping to maintain accurate records, facilitate onboarding processes, and support employee communications. Your contributions will ensure compliance with California employment laws while supporting daily HR functions such as recruiting, benefits administration, payroll updates, and employee engagement initiatives.
What You'll Do:
As a Human Resources Assistant, you will be responsible for:
• Posting job openings, coordinating interviews, and communicating with candidates to facilitate seamless hiring processes.
• Preparing onboarding materials and coordinating new-hire orientation sessions to ensure a positive onboarding experience.
• Maintaining and updating employee personnel files in compliance with company policies and legal requirements.
• Ensuring timely completion of I-9s, E-Verify (if applicable), and onboarding paperwork for new hires.
• Processing employee status changes, including new hires, terminations, and other updates, accurately and promptly.
• Assisting with audits and compliance reporting to support organizational adherence to employment laws.
• Handling payroll-related changes, including processing time-off requests and employee data updates.
• Supporting benefits enrollment, changes, and coordinating with vendors to ensure employee needs are met.
• Coordinating training sessions, performance review cycles, and employee programs to foster development and engagement.
• Preparing HR reports and contributing to special projects supporting the Finance and Data Engineering teams.
• Performing other duties as assigned to support overall HR functions.
What You'll Bring:
The ideal candidate for this role will have:
• 1-3 years of administrative experience supporting HR functions.
• Bachelor's degree from an accredited college or university.
• Proficiency in Microsoft Office Suite, especially Outlook, Word, and Excel at an advanced level, including logic and lookup functions.
• Experience with HRIS or payroll systems such as ADP, Paylocity, UKG, Workday, or similar platforms.
• Strong attention to detail and ability to handle sensitive information confidentially.
• Excellent organizational, time-management, and multitasking skills.
• Effective communication and interpersonal abilities.
• A proactive and focused attitude with the professionalism expected in a professional HR environment.
• Ability to thrive in a fast-paced, detail-oriented setting, with a desire for career growth within the organization.
Why Join Us in Irvine?
• Enjoy a collaborative, supportive team culture committed to your professional development.
• Competitive compensation and benefits package, including healthcare coverage and 401(k) or retirement options.
• Work in a modern workplace in Irvine, CA, with opportunities to enhance your HR skills and advance your career.
Location & Schedule:
This is a fully on-site position in Irvine, CA, working Monday through Friday, 8:30 AM to 5:00 PM.
Ready to Take the Next Step?
If you're eager to start a rewarding career as a Human Resources Assistant in Irvine, apply today! Contact our recruiting team to learn more. Don't wait, we're hiring now!
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Equal Opportunity Employer:
Helpmates provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. We celebrate diversity and are committed to creating an inclusive environment for all employees. Helpmates will provide reasonable accommodations for people with disabilities in all parts of the hiring and employment process.