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Groups Coordinator Jobs in Quebec (NOW HIRING)

GEODIS

Coordinator - Ocean Import

Dorval, QC · On-site

$60K - $75K/hr

... Transportation Management groups, etc.) * Responsible for the development and execution of ... Coordinates with FAP on invoice resolution and carrier escalation * Validates and approves accrual ...

GEODIS

Coordinator - Ocean Import

Dorval, QC · On-site

$60K - $75K/hr

... Transportation Management groups, etc.) * Responsible for the development and execution of ... Coordinates with FAP on invoice resolution and carrier escalation * Validates and approves accrual ...

Aramark

Catering Services Coordinator

Montreal, QC

CA$55K - CA$60K/yr

Catering Services Coordinator Do you enjoy organizing, coordinating, and delivering exceptional ... Be part of our Employee Resource Groups (ERGs), where we celebrate diversity, build connections ...

Geodis

Coordinator - Ocean Import

Dorval, QC · On-site

CA$1.0K/wk

... Transportation Management groups, etc.) * Responsible for the development and execution of ... Coordinates with FAP on invoice resolution and carrier escalation * Validates and approves accrual ...

Aramark

Field Marketing Coordinator

Sherbrooke, QC

Reporting to the General Manager , the Marketing Coordinator plays a key role in supporting ... Be part of our Employee Resource Groups (ERGs), where we celebrate diversity, build connections ...

Kronos Consulting

Be Seen First

Production Coordinator

Quebec, QC · On-site

CA$45 - CA$50/hr

Understand the interdependencies within the manufacturing environment itself as well as those with other groups. * Identify / optimize cell bottlenecks to ensure adherence to the overall production ...

New

Cree Board of Health and Social Services of James Bay (CBHSSJB)

... users or groups of people under her/his care. She/he evaluates the health condition of users ... She/he coordinates team work and; plays an advisory role towards her/his colleagues and the ...

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Groups Coordinator information

What does a groups coordinator do?

A Groups Coordinator is responsible for organizing and managing group events, meetings, or travel arrangements within an organization or for external clients. They handle logistics such as scheduling, venue booking, transportation, accommodation, and communication with participants. Their goal is to ensure all group activities run smoothly and efficiently, often acting as the main point of contact for both clients and vendors. This role requires strong organizational, communication, and problem-solving skills.

What are the key skills and qualifications needed to thrive as a groups coordinator?

To thrive as a Groups Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or industry certifications. Familiarity with booking and reservation systems, customer relationship management (CRM) software, and standard office applications is typically required. Excellent interpersonal skills, problem-solving abilities, and clear communication make someone stand out in this role. These skills and qualities are vital for efficiently managing group logistics, ensuring client satisfaction, and coordinating seamless group experiences.

How does a groups coordinator typically collaborate with other departments to ensure successful group events?

As a Groups Coordinator, collaboration with departments such as sales, catering, and operations is essential to deliver seamless group experiences. You’ll regularly communicate group requirements, such as room blocks, event schedules, and special requests, to ensure all teams are aligned. This role often serves as the main point of contact, coordinating meetings, sharing updates, and troubleshooting issues in real-time. Developing strong working relationships and maintaining clear, proactive communication are key to overcoming challenges and ensuring events run smoothly.

What is the difference between Groups Coordinator vs Event Coordinator?

AspectGroups CoordinatorEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeHigh school diploma; often prefers associate's or bachelor's degree in hospitality, marketing, or related fields
Work EnvironmentCommunity centers, schools, non-profits, corporate settingsHotels, conference centers, event venues, corporate events
Employer & Industry UsageNon-profits, educational institutions, community organizationsEvent planning companies, hospitality, corporate event departments

Both roles involve coordinating groups and events, but a Groups Coordinator typically focuses on managing group activities, memberships, and programs within organizations. An Event Coordinator specializes in planning and executing specific events like conferences, weddings, or corporate functions. While their skills overlap, the main difference lies in scope: Groups Coordinators handle ongoing group management, whereas Event Coordinators focus on individual event execution.

What cities in Quebec are hiring for Groups Coordinator jobs?

Cities in Quebec with the most Groups Coordinator job openings:

Groups Coordinator jobs near you
Infographic showing various Groups Coordinator job openings in Quebec as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 13% Part Time, and 1% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution.

Point of Contact (PoC) - Community Outreach & Participant Coordinator

TSMG

Montreal, QC • Remote

Full-time

Re-posted 10 days ago

Job description

About the Project

TSMG is supporting a large-scale Robotics AI data collection project that helps improve artificial intelligence and robotics systems through real-world video recordings. To support this initiative, we are looking for proactive Point of Contact (PoC) Coordinators who will build relationships with local communities and businesses, recruit participant groups, and coordinate project activities.

This role is ideal for someone with strong communication and organizational skills who enjoys networking and working with people.

Success in This Role

A successful Point of Contact Coordinator consistently builds strong local partnerships, recruits qualified participant groups, ensures smooth communication throughout the project, and helps maintain high participant engagement and successful completion of scheduled recording sessions.

What You Will Do:
  • Identify and contact local businesses, organizations, educational institutions, community groups, and other potential participant sources.
  • Build and maintain relationships with community leaders and business representatives.
  • Recruit groups of participants who meet the project requirements.
  • Explain the project scope, participation process, compensation, and expectations to potential participants.
  • Coordinate participant schedules and ensure recording sessions are properly organized.
  • Act as the main point of contact between participants and the TSMG operations team.
  • Track participant progress and maintain accurate recruitment and attendance records.
  • Help resolve participant questions or logistical issues throughout the project.
  • Ensure all participants receive and complete the required onboarding information and documentation.
  • Support participant retention by maintaining regular communication and engagement.
  • Report recruitment progress and project updates to the TSMG team.
Requirements
  • Excellent communication and interpersonal skills.
  • Comfortable reaching out to businesses, organizations, and community groups.
  • Strong organizational and time management skills.
  • Ability to coordinate multiple participants and schedules simultaneously.
  • Confident using email, spreadsheets, messaging applications, and online meeting tools.
  • Basic English communication skills (additional local language proficiency is required for your market).
  • Self-motivated and able to work independently.
  • Reliable internet connection and access to a computer or smartphone.
  • Previous experience in recruitment, sales, customer service, community management, event coordination, or business development is preferred but not required.
Preferred Background

Experience in one or more of the following areas is considered an advantage:

  • Recruitment or talent acquisition
  • Community management
  • Sales or business development
  • Customer success or customer support
  • Event coordination
  • NGO or volunteer coordination
  • University or student organization leadership
What Makes a Great Candidate
  • Enjoys meeting new people and building professional relationships.
  • Persuasive and confident communicator.
  • Well connected within local communities or business networks.
  • Highly organized and dependable.
  • Able to motivate participants and maintain engagement throughout the project.
  • Problem solver with a proactive attitude.
Working Conditions
  • Flexible, project-based engagement.
  • Remote work with occasional local meetings or visits to partner organizations if required.
  • Flexible working hours based on recruitment goals and participant availability.
  • Training and onboarding provided by TSMG before project launch.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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