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Graduate Programs Coordinator Jobs in Virginia (NOW HIRING)

Virginia Tech

Program Coordinator

Blacksburg, VA

... programs and develop a scope of services, which will be implemented by the Program Coordinator ... graduate, and professional students in eight undergraduate colleges, a school of medicine, a ...

Louisiana State University

... graduate program. Duties include, but are not limited to: graduate student applications ... coordination of graduate program examinations and defenses; organization and maintenance of ...

Louisiana Workforce Commission

... graduate program. Duties include, but are not limited to: graduate student applications ... coordination of graduate program examinations and defenses; organization and maintenance of ...

LSU AgCenter

... graduate program. Duties include, but are not limited to: graduate student applications ... coordination of graduate program examinations and defenses; organization and maintenance of ...

Valley Health

$22.71 - $34.06/hr

Collaborate with other Program Coordinators and Institutional Coordinator to plan program and Graduate Medical Education events, to include retreats, resident wellness activities, and annual ...

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Graduate Programs Coordinator information

What does a graduate programs coordinator do?

A Graduate Programs Coordinator is responsible for managing and supporting administrative functions related to graduate programs within a college or university. Their duties typically include assisting students with admissions, registration, and graduation processes, coordinating program events, maintaining student records, and serving as a liaison between students, faculty, and administration. They help ensure that program requirements are met and provide guidance to students throughout their academic journey. Additionally, they may organize orientation sessions, manage communications, and support accreditation or reporting processes.

What are the key skills and qualifications needed to thrive as a graduate programs coordinator, and why are they important?

To thrive as a Graduate Programs Coordinator, you need strong organizational skills, attention to detail, and a background in higher education administration, often supported by a bachelor’s or master’s degree. Familiarity with student information systems, admissions software, and university databases is typically required. Excellent communication, problem-solving abilities, and interpersonal skills help you effectively support students and collaborate with faculty and staff. These competencies are vital for managing program logistics, ensuring regulatory compliance, and fostering a positive academic environment.

What are some typical challenges faced by a graduate programs coordinator, and how can they effectively manage them?

Graduate Programs Coordinators often balance multiple responsibilities, such as managing admissions processes, supporting faculty and students, and ensuring compliance with academic policies. A common challenge is handling high volumes of inquiries and applications, especially during peak admission periods. Effective time management, strong communication skills, and proficiency with student information systems can help coordinators stay organized and responsive. Building strong relationships with faculty and administrative staff also fosters smoother collaboration and efficient problem-solving.
Graduate Programs Coordinator jobs near you
Infographic showing various Graduate Programs Coordinator job openings in Virginia as of September 2026, with employment types broken down into 73% Full Time, 16% Part Time, and 11% Temporary. Highlights an 95% In-person, and 5% Hybrid job distribution.

Program Coordinator (Area Studies)

Arlington, VA • On-site

Kent, Campa and Kate Inc.
See more jobs at Kent, Campa and Kate Inc.external

Full-time

Re-posted 27 days ago

Job description

Program Coordinator  – Arlington, VA

Background:

Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for a Program Coordinator position in Arlington, VA at the National Foreign Affairs Training Center (NFATC), formerly the Foreign Service Institute (FSI). 

Position Description:

Program Coordinators handle a variety of administrative and substantive duties to include office management, course support, program coordination, research, and content and materials creation for the Diplomatic Tradecraft & Emerging Technologies directorate, Area Studies division (DTET/AS).  Each individual works as a member of a team in accomplishing program specific and office-wide priorities. Program Coordinators are expected to demonstrate excellent judgement and initiative while independently managing routine business and determining the best solutions to non-routine issues. 
Starting Salary: $95,680 / annually

Requirements:

  • Education Requirement: At least one (1) year of graduate level education in Foreign Affairs; International Relations; History; Anthropology; Sociology; and related social science disciplines. 
    • OR a BA and at least two (2) years of graduate-equivalent level research experience either in an academic or policy context in the fields mentioned above
  • Proficient with research software (e.g., ProQuest) and reference materials.
  • Proficiency in Excel, PowerPoint, Word, Zoom, and Outlook.
  • (Preferred) Experience in creating and analyzing Qualtrics surveys.

Working Duties (including but not limited to):

Substantive Content Creation
  • Research and ensure course topics remain current; design and produce educational materials (microlearnings, articles, videos).
  • Develop case studies for class discussions and projects.
  • Prepare professional materials such as slides, literature reviews, briefing papers, and analysis reports.
  • Contribute to course design, development, and evaluation.
  • Facilitate classroom activities and run course sections when needed.
  • Attend local events to enhance program knowledge.
Administrative Support
  • Manage office duties: scheduling, facilitating meetings, drafting correspondence, and monitoring supplies.
  • Prepare and manage invitation letters and tracking systems for guest speakers.
  • Arrange and document meetings; identify and propose process improvements.
Course Delivery
  • Prepare and manage course materials, classroom setup, and logistical arrangements.
  • Reserve and manage room assignments; track enrollment data and prepare reports.
  • Schedule and manage speakers, ensuring all are properly escorted and supported.
  • Provide in-class and virtual support, including managing Zoom for Government accounts
Program Support
  • Prepare, disseminate, and collect surveys and evaluations; maintain program websites.
  • Collect and analyze data related to program evaluations and needs assessments.
  • Notify external offices of policy changes; prepare written guidance and reports
Special Projects
  • Mentor and train interns; maintain the PA Handbook.
  • Assist in planning and logistics for special events (e.g., speaker series, workshops).
  • Conduct annual course reviews for compliance and assist with course catalog review.
  • Draft and format briefing books, special reports, and official notices.
  • Support the Area Studies On-Demand program, including managing workshops and rapid research.

Application Notes:

  • Please provide a resume to include the duties and responsibilities performed for each previously held position.
  • Please provide three (3) professional references on your resume.
  • Candidates must possess U.S. Citizenship. 

Kent, Campa and Kate Incorporated (KCK) is an equal opportunity employer. KCK does not discriminate against employees and applicants on the basis of race, color, religion, sex, ancestry, national origin, gender, sexual orientation, marital status, age, disability, gender identity, results of genetic testing, veteran status, or any other status protected by federal, state, and local law.

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