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Graduate Programs Coordinator Jobs in Texas (NOW HIRING)

Baylor University

Graduate Program Coordinator

Waco, TX · On-site

The Graduate Program Coordinator is an administrative and student-support professional who helps ... Facilitate graduate programs planning and resources * Provide support for students and connect to ...

Baylor University

Graduate Program Coordinator

Waco, TX · On-site

The Graduate Program Coordinator is an administrative and student-support professional who helps ... Facilitate graduate programs planning and resources * Provide support for students and connect to ...

Tamus

Graduate Program Coordinator II

Bryan, TX · On-site

$57K/yr

Job Title Graduate Program Coordinator II Agency Texas A&M University Health Science Center ... data on students and programs. Supports program initiatives to enhance student success and ...

Tamus

Program Coordinator II

College Station, TX · On-site

Coordinate the department's graduate programs * Support the Associate Department Head for Graduate ... academic program coordination and/or marketing and science communications. Required Knowledge ...

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Graduate Programs Coordinator information

What does a graduate programs coordinator do?

A Graduate Programs Coordinator is responsible for managing and supporting administrative functions related to graduate programs within a college or university. Their duties typically include assisting students with admissions, registration, and graduation processes, coordinating program events, maintaining student records, and serving as a liaison between students, faculty, and administration. They help ensure that program requirements are met and provide guidance to students throughout their academic journey. Additionally, they may organize orientation sessions, manage communications, and support accreditation or reporting processes.

What are the key skills and qualifications needed to thrive as a graduate programs coordinator, and why are they important?

To thrive as a Graduate Programs Coordinator, you need strong organizational skills, attention to detail, and a background in higher education administration, often supported by a bachelor’s or master’s degree. Familiarity with student information systems, admissions software, and university databases is typically required. Excellent communication, problem-solving abilities, and interpersonal skills help you effectively support students and collaborate with faculty and staff. These competencies are vital for managing program logistics, ensuring regulatory compliance, and fostering a positive academic environment.

What are some typical challenges faced by a graduate programs coordinator, and how can they effectively manage them?

Graduate Programs Coordinators often balance multiple responsibilities, such as managing admissions processes, supporting faculty and students, and ensuring compliance with academic policies. A common challenge is handling high volumes of inquiries and applications, especially during peak admission periods. Effective time management, strong communication skills, and proficiency with student information systems can help coordinators stay organized and responsive. Building strong relationships with faculty and administrative staff also fosters smoother collaboration and efficient problem-solving.

What cities in Texas are hiring for Graduate Programs Coordinator jobs?

Cities in Texas with the most Graduate Programs Coordinator job openings:

Graduate Programs Coordinator jobs near you
Infographic showing various Graduate Programs Coordinator job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 15% Part Time, 4% Contract, and 1% Nights. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

Graduate Program Coordinator

Waco, TX • On-site

Baylor University
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about Baylor Universityexternal

Part-time

Medical, Dental, Vision, Life, Retirement

Posted 25 days ago

Baylor University rating

7.7

Company rating: 7.7 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

Job description


A humble college founded before Texas was a state, Baylor now stands as one of the premier institutions of higher education in the world. Baylor has continued to invest in research and doctoral education, both solidifying and elevating its unique status as a preeminent Christian research university. Baylor is among 187 R1 institutions, just 52 of which are private universities.
Since 2011, Baylor has been named as one of the nation's "Great Colleges to Work For". Great Colleges to Work For® is one of the country's largest and most respected workplace recognition programs. Each year, Great Colleges recognizes the colleges and universities that get top employee ratings regarding workplace practices and policies across 10 areas. This recognition is based on faculty and staff responses to a related annual survey. The survey, conducted by ModernThink, is a way for colleges and universities to gain a deeper understanding of how their employees experience and view various aspects of the institution. This continued recognition further affirms Baylor as a rewarding place to build a career.
What We Are Looking For
Baylor University is seeking a part-time Graduate Program Coordinator for the Materials Science and Engineering program. The Graduate Program Coordinator is an administrative and student-support professional who helps manage the day-to-day operations of a graduate program. The role serves as a link between graduate students, faculty, program leadership, and the Baylor Graduate School. The Graduate Program Coordinator often spends the day helping students and faculty navigate degree requirements, processing university forms, coordinating admissions and assistantships, and ensuring compliance with Graduate School policies.
Expected time commitments are 20 hours per week. The ideal candidate will be able to establish consistent work hour windows to allow for faculty and students to schedule visits during these hours.
A Bachelor's degree and one year of relevant work experience are required. A Bachelor's degree and three years of relevant experience are preferred.
A combination of education and work experience will be considered in lieu of the required degree and/or years of experience.
All applicants must be currently authorized to work in the United States on a full-time basis.
Additional knowledge/skills/abilities:
  • Strong time management and organizational skills
  • Comfort in communicating and establishing rapport in a professional manner across the following mediums: phone, email, video conference and in-person
  • Good judgment and excellent organizational, communication (oral and written), and interpersonal skills
  • Highly self-motivated and able to work autonomously
  • Adaptability, flexibility, and the ability to thrive in an atmosphere of constant change
  • Ability to work in and contribute to a team environment
  • Problem solving and conflict resolution skills

What You Will Do
  • Manage graduate assistantships, stipends, payroll-related processes, and student funding matters
  • Maintain up-to-date student files and records; ensure confidentiality of pertinent information
  • Processing graduate school paperwork, petitions, degree-completion forms, enrollment changes, and academic records
  • Track student progress through degree audits and ensuring students meet program and Graduate School requirements.
  • Serve as initial contact for internal and external constituents regarding matters related to graduate programs
  • Coordinate admissions activities, monitoring applications, and responding to inquiries from prospective students
  • Organize orientations, examinations, thesis/dissertation presentations, and other program events
  • Support faculty with curriculum updates, catalog revisions, reports, scheduling, and accreditation-related documentation
  • Provide administrative support for activities related to graduate programs
  • Act as the primary point of contact for graduate students and faculty
  • Facilitate graduate programs planning and resources
  • Provide support for students and connect to Baylor resources as required, attend meetings with campus partners as needed. Support scholarship application to student accounts
  • Participate in committees as assigned
  • Contribute to and participate in events that support and celebrate program students
  • Perform all other duties as assigned to support Baylor's mission
  • Ability to comply with university policies
  • Maintain regular and punctual attendance

What You Can Expect
As part of the Baylor family, eligible employees receive a comprehensive benefits package that includes medical, dental, and vision insurance, generous time off, tuition remission, and outstanding automatic retirement contributions. Baylor has a comprehensive benefits plan that supports you and your family's wellbeing and allows you to be a part of the life of a vibrant and active college campus. To learn more, go to Baylor Benefits & Advantages.
Explore & Engage
Learn more about Baylor and our strategic vision, Baylor in Deeds. Also, explore our great hometown of Waco and the many opportunities to engage locally. If you are new to Central Texas, This is Waco!
About Us
Baylor University, a private not-for-profit university affiliated with the Baptist General Convention of Texas, is committed to compliance with all applicable anti-discrimination laws, including those regarding age, race, color, sex, national origin, military service, genetic information, and disability. Baylor complies with statutory Affirmative Action/Equal Opportunity requirements. Baylor's full official Notice of Non-Discrimination may be read online.

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