Golf Operations Associate Jobs in Toronto, ON (NOW HIRING)

A leading commercial real estate organization is seeking a highly organized, proactive, and service-oriented Executive Assistant. The Executive Assistant serves as a trusted partner to the Executive, providing high-level administrative, operational, and strategic support in a fast-paced environment. This role plays a critical part in maximizing the effectiveness of the Executive by managing priorities, facilitating communication, and ensuring the seamless execution of day-to-day activities.

Key Responsibilities:

• Provide day-to-day administrative support, collaborating as a team to support the Executive;
• Provide comprehensive calendar management; proactively coordinating meetings, calls, and commitments while navigating shifting priorities and competing demands.
• Coordinate travel, including itineraries, logistics, and agendas, to support both executive and broader leadership activities.
• Draft, review, and manage sensitive and confidential correspondence on behalf of the executive with professionalism and discretion.
• Prepare and edit a range of range of materials including presentations, reports, agreements, and briefing documents, ensuring accuracy, timeliness, and a high standard of quality.
• Manage executive expenses and invoices, ensuring timely processing and adherence to internal policies.
• Assist with planning and execution of golf tournaments, sponsorship events, charitable functions and networking engagements.
• Plan and support recurring leadership and team meetings, including preparation of materials, attendance, and documentation of key outcomes.
• Screen and prioritize communications, correspondence, and requests.
• Maintain confidential records, files, and sensitive information with the highest level of discretion.
• Preparing files and documents, and managing electronic and hardcopy files.
• Provide additional administrative and project support as required to meet evolving business needs.

What You Bring:

• 4+ years of experience in corporate administration, supporting senior executives
• Post-secondary education preferred
• Strong interpersonal and communication skills with a polished and professional demeanor.
• Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
• Demonstrated ability to handle highly confidential information with discretion and sound judgment.
• Advanced proficiency with Microsoft Office Suite and related business applications.
• Strong attention to detail and commitment to delivering exceptional service.
• Self-motivated, resourceful, and capable of anticipating needs before they arise.
• Team player attitude who is flexible to assume a wide-range of tasks.

Note: the role is based f/t onsite in the office. Standard hours are 8:30-5pm, Monday to Friday.