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Gift Processing Jobs in Philadelphia, PA (NOW HIRING)

Young Scholars

Director Of Advancement

Philadelphia, PA · On-site

$130K - $150K/yr

Own campaign communications and donor recognition; protect and grow the annual fund; ensure clean gift processing, pledge tracking, and reporting for the CEO, Board, and finance committee. What ...

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Founding Forward

Advancement Coordinator

Phoenixville, PA · On-site

$19.50 - $26.25/hr

Gift Processing & Acknowledgement: Manage timely processing of all voluntary contributions, processing gifts and pledges, depositing funds, and timely donor receipts. Reconcile donations, following ...

Gift of Life

FSS Intern

Philadelphia, PA · On-site

$15 - $20/hr

Gift of Life Donor Program is the non-profit, federally-designated organ procurement organization ... Employer will discuss hybrid work possibility with candidates during interview process * Minimal ...

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Gift Processing information

See Philadelphia, PA salary details

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How much do gift processing jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for gift processing in Philadelphia, PA is $21.66, according to ZipRecruiter salary data. Most workers in this role earn between $16.45 and $24.68 per hour, depending on experience, location, and employer.

What is gift processing?

A Gift Processing job involves handling and recording donations for organizations, typically nonprofits or educational institutions. Responsibilities include entering donor information into databases, issuing receipts, and ensuring accuracy in financial records. This role also involves working with fundraising teams to track contributions and support donor stewardship. Strong attention to detail and knowledge of financial or CRM systems are often required.

What does a typical day look like for someone working in gift processing?

A typical day for a Gift Processing professional involves accurately entering and verifying donation data, generating acknowledgments or receipts, and collaborating with fundraising and finance teams to ensure proper allocation of funds. You may also be responsible for reconciling donations, troubleshooting discrepancies, and updating donor records to keep databases current. The role often includes responding to donor inquiries and assisting with special campaigns or fundraising events. Working in this position, you’ll develop strong problem-solving skills and play a critical part in maintaining donor trust and supporting an organization’s overall mission.

What are the key skills and qualifications needed to thrive in gift processing?

Gift Processing professionals require strong attention to detail, organizational skills, and experience with data entry or donation management systems. Familiarity with donor databases such as Raiser's Edge, CRM software, and sometimes financial reconciliation tools is usually expected. Excellent communication, discretion, and a collaborative spirit are valuable soft skills in this role. These abilities ensure that donor records are accurate, gifts are processed efficiently, and donor relations are positively managed within nonprofit and fundraising environments.

What cities near Philadelphia, PA are hiring for Gift Processing jobs?

Cities near Philadelphia, PA with the most Gift Processing job openings:

Gift Processing jobs near you
Infographic showing various Gift Processing job openings in Philadelphia, PA as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $45,051 per year, or $21.7 per hour.

Fundraising Operations Associate

WHYY INC

Philadelphia, PA • On-site

Full-time

Posted 6 days ago

Job description

About WHYY
WHYY serves the Philadelphia region with trusted journalism, eye-opening storytelling and intimate local arts programming. Our curiosity and commitment to this community is what drives our programming. It's also what drives our hiring.
Below you'll find an employment opportunity in the fast-paced setting of the Philadelphia region's leading public media provider. The award-winning professional staff of WHYY sets the bar high in television, radio and online. Whether it's preparing a program to air or a behind-the-scenes role in support, all positions are vital to continuing-and growing-our impact in our community.
WHYY offers a voice to those not heard, a platform to share everyone's stories, a foundation to empower early and lifelong learners and a trusted space for unbiased news. Learn more about our Social Responsibility Program. It's how we live.
About the Role
Overall fundraising operations support focused on gift and data processing including significant gift processing during seasonal busy periods.
Maintenance of the fundraising CRM (Revolution CRM by ROI Solutions, Inc.) and its supporting systems, including movement and coordination of data between/among the various platforms.
Assistance with upkeep of data quality throughout the fundraising ecosystem including both bulk and manual data management processes.
MAJOR DUTIES AND RESPONSIBILITIES
  • Conduct Gift Processing work including during heavy fundraising periods such as pledge drives and calendar and fiscal year-end periods. Process donations, pledges, recurring gifts, matching gifts, and event revenue including donations uploads, remote capture of live checks, batch entry, keying payments (in-house mail and ACH receipts and caging vendor exceptions/rejects), eCRM pending queue matching and manual processing, matching gift administration, reversals, adjustments and other processing tasks as assigned.

  • Run regular data maintenance routines, including uploads/imports, exports, global adds and changes, including:
    • Daily uploads of donation transactions from one or more external vendor platforms and internal processes such as payroll deduction
    • Ad-hoc, monthly and annual source code uploads and corrections
    • Contact history uploads relative to direct mail and telemarketing pulls
    • Other routines as assigned

  • Reference Account and Transaction Maintenance functionalities in CRM to identify and conduct clean-up and de-duplication processes and tasks.

  • Handle needed constituent record adjustments to biographical, engagement and other key data driven by gift processing details, return mail, exception and other reports from vendor platforms and survey respondent data, among others. Analyze information, populating all appropriate data fields and utilizing publicly accessible online tools for information not readily available.

  • Conduct data clean-up and data entry projects as assigned.

  • Support Fundraising Systems and Operations' other tasks and priorities as assigned.

Education: Any combination equivalent to a Bachelor's degree (data management, social science or related field.
Experience: One year experience in an office environment involving database and computer work.
Software/Technical Skills: Familiarity with database operations. Advanced-level Microsoft Word and Excel skills are required with exposure to Microsoft 365 software in its entirety being ideal. The ability to self-teach certain systems and technology aspects using platform documentation and training videos is also required. Some exposure to data visualization applications is a plus.

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