Fundraising Database Administrator Jobs (NOW HIRING)

Join Chimes – and go further to help others go far!  Chimes is a not-for-profit organization that assists people with intellectual and behavioral challenges to achieve their fullest potential.

Our vast array of services — educational, employment, vocational, residential, habilitative, and behavioral health —is delivered through a network of national and international affiliates. This allows us to take a comprehensive, holistic approach to improving the lives of every person we serve — those who receive and those who reap the benefits of our innovative, responsive solutions.

Salary: $60,000-$70,000 - Commensurate with experience

Schedule:  Monday-Friday 9:00 am-5:30 pm

PRIMARY JOB FUNCTION(S):

• Manages and assists the VP of Development and the Communications Manager as well as department staff, with all department needs as required.
• Manages, updates, and maintains constituent information and records as needed.
• Maintains accurate fundraising database of past and present contributors, as well as future gifts (pledges), and other Development files.
• Oversees, prepares, and maintains documentation records of policies and procedures for the fundraising database system.
• Prepares daily data entry, weekly, monthly, hourly, and periodic reports on gifts, pledges, and outstanding pledges from the fundraising database as requested.
• Prepares end-of-fiscal-year constituent giving report for publication in the Financial Annual Report.
• Researches and identifies new donor prospects.
• Processes checks and credit card payments with confidentiality. Reconciles Development database gift records with Accounting Department records.
• Liaises with donors, board members, and outside counsel when dealing with donations, bequests, pledges, and stock gifts.
• Works with Bloomerang technical support representatives to solve problems and apply new techniques.
• Drafts correspondence and/or reports.
• Creates collateral to support the Development and Communications department as well as operational divisions of Chimes.
• Sources and posts content on social platforms to promote advertising and awareness of Chimes.
• Assists in the planning and coordination of major fundraising events, including all aspects, but not limited to, logistics, talent, constituents and vendor relations.
• Create and manage a volunteer committee for events.
• Works with public relations firms as requested for agency events and communications campaigns.
• Processes gifts and creates acknowledgment letters.
• Sends cards and acknowledgments for memorial or special remembrance donations.
• Handles administrative and financial duties with judgment and accuracy while maintaining strict confidentiality.
• Attends and participates in in-service training, staff meetings, and other activities to facilitate professional development.
• Works cooperatively with others, including all staff, supervisors, administrators, co-workers, individuals served, community professionals, customers, vendors, and the public.
• Act as a positive role model for individuals served and Agency staff. Approach situations with humor and grace, with an attitude of customer service and roll-up-your-sleeves mentality.

REQUIREMENTS:

EDUCATION: Bachelor’s degree from an accredited college or university.

EXPERIENCE:  Three years of experience in progressively responsible administrative work.  Experience working in fundraising and development.  Knowledge of fundraising software. Proficiency in MS Office, including Word, Excel, and PowerPoint; the ability to learn new software. Preferred proficiency in Adobe Suite: Photoshop, InDesign, Illustrator, and Canva. Excellent communication skills, both written and oral; the ability to professionally interact with internal and external constituents. Ability to work independently in a team environment. Excellent administrative and clerical skills.

What’s in it for you?

Total Rewards (For Full-Time Employees = >30 hours/week):

• Competitive Pay
• Medical, Dental, and Vision Insurance 
• Tuition Reimbursement options
• Flexible Spending Accounts (Health, Dependent, and Transportation)
• Life Insurance
• Disability Insurance
• Paid Time Off
• 403(b) with Employer Match
• Employee Recognition Programs
• Employee Referral Bonus opportunities
• Discounts through “Tickets at Work”
• And More!

Want to learn more?

To learn more about Chimes and how you can achieve personal and professional growth within a purpose-driven organization, visit us at: https://chimes.org/Careers. 

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