ZipRecruiter

Log In

2

Full Time Operations Assistant Jobs in Virginia (NOW HIRING)

LVMH

Sales and Service Leader - Full Time

Arlington, VA · On-site

$28 - $32/hr

Mode de travail : Full Time Postuler * LE POSTE * VOTRE PROFIL Le poste Sales and Service Leader ... Execute daily operations Assist with inventory, visual merchandising, and maintaining store ...

LVMH

Sales and Service Leader - Full Time

Mclean, VA · On-site

$28 - $36/hr

Mode de travail : Full Time Postuler * LE POSTE * VOTRE PROFIL Le poste Sales and Service Leader ... Execute daily operations Assist with inventory, visual merchandising, and maintaining store ...

Sephora

Sales and Service Leader - Full Time

Mclean, VA · On-site

$28 - $36/hr

Hourly (Non-Exempt) Full Time/Part Time: Full Time Position Type: Regular Your Role at Sephora: As ... Execute daily operations Assist with inventory, visual merchandising, and maintaining store ...

PacSun

Full Time Asst

Leesburg, VA · On-site

The Full Time Asst will provide comprehensive support, leveraging strong communication skills and organizational abilities to facilitate efficient operations. This role requires a proactive ...

Mancon Inc.

Delivery Driver

Bristol, VA · On-site

$16 - $20/hr

Provide 24-hour during emergency and/or critical operations * Assist with inventory research ... Employment Type: FULL_TIME

next page

Showing results 1-20

All JobsOperations JobsFull Time Operations Assistant JobsFull Time Operations Assistant Jobs in Virginia

Full Time Operations Assistant information

What are some common challenges faced by a Full Time Operations Assistant, and how can they be effectively managed?

Full Time Operations Assistants often juggle multiple tasks simultaneously, from managing schedules and processing administrative paperwork to communicating with various departments. A key challenge is prioritizing urgent requests while maintaining daily operational flow. Effective time management, clear communication, and the ability to quickly adapt to shifting priorities are essential skills. Seeking feedback from supervisors and proactively addressing bottlenecks can help manage workload and improve overall efficiency.

What is the difference between Full Time Operations Assistant vs Part Time Operations Assistant?

AspectFull Time Operations AssistantPart Time Operations Assistant
Work HoursTypically 35-40 hours per weekLess than 30 hours per week
ResponsibilitiesFull scope of operational tasks, more involvement in projectsLimited tasks, focused on specific duties
CredentialsUsually similar, often requiring basic administrative skillsSame as full-time, but may require flexibility
Work EnvironmentOffice setting, collaborative environmentSame environment, with flexible scheduling

Full Time Operations Assistants work standard hours and handle a broader range of responsibilities, while Part Time Operations Assistants have flexible schedules with focused duties. Both roles require similar skills and credentials, but differ mainly in hours and scope of work.

What are Full Time Operations Assistants?

Full Time Operations Assistants are professionals who support the daily functions and processes of a business or organization. They help manage administrative tasks, coordinate schedules, handle communications, and ensure the smooth operation of the workplace. Their responsibilities may include data entry, inventory management, assisting with logistics, and supporting other departments as needed. Working full-time means they typically work 35-40 hours per week, and they play a key role in maintaining efficiency within the company.

What are the key skills and qualifications needed to thrive as a Full Time Operations Assistant, and why are they important?

To thrive as a Full Time Operations Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or higher. Familiarity with office software like Microsoft Office Suite, scheduling tools, and basic database systems is commonly required. Excellent communication, time management, and problem-solving abilities help you stand out in this support role. These skills ensure efficient workflow, accurate task completion, and seamless support for operational teams in a busy environment.
What cities in Virginia are hiring for Full Time Operations Assistant jobs? Cities in Virginia with the most Full Time Operations Assistant job openings:
Full Time Operations Assistant jobs near you
Operations Administrative Assistant

Operations Administrative Assistant

Cape Henry Collegiate

Virginia Beach, VA • On-site

Full-time, Contractor

Posted 9 days ago

Job description

Cape Henry Collegiate seeks a highly organized, detail-oriented, and proactive Operations Administrative Assistant to support the daily functioning of the School's Operations Department, including facilities, security, auxiliary programs, mail services and office logistics. Under the direction of the Director of Operations, this position provides critical administrative, logistical, and coordination support that ensures the smooth and efficient operation of campus systems.
This role interacts regularly with internal staff, outside vendors, and service providers and requires strong organization, discretion, and the ability to manage multiple priorities in a fast-paced environment. This is a full-time, 12-month position.
Primary Responsibilities
Operations & Facilities Support
  • Provide administrative support to the Director of Operations and facilities team.
  • Maintain and actively monitor the work order system by tracking open requests, including aging status, progress, and resolution timelines, and ensuring timely follow-up with facilities staff and contractors.
  • Update work orders in real time following contractor visits or completion of work, including verifying status changes, documenting service activity, and ensuring accurate closure of records.
  • Support the maintenance of accurate asset records by updating system information as repairs, replacements, or inspections are completed.
  • Track facilities & operations-related invoices, purchase orders, and vendor documentation.
  • Maintain organized records for ongoing projects, preventative maintenance, and capital improvements.

Mail Services & Office Support
  • Manage incoming and outgoing mail and package flow, including sorting, distribution, and documentation of any incoming payments.
  • Prepare outgoing domestic and international shipments via USPS, FedEx, UPS, and other carriers.
  • Maintain stationary, copier and postage inventories and place replenishment orders as needed.

Visitor & Campus Coordination
  • Manage campus credentialing processes, including issuance of trustee and event-specific badges, VIP/contractor identification, and other designated credentials.
  • Maintain and archive visitor logs and support contractor/vendor compliance tracking.
  • Update and maintain campus safety materials, including red cards and campus maps, ensuring accuracy for school operations and events.
  • Coordinate operational support details for campus functions, including timelines, access, signage and communications.
  • Ensure emergency boxes and associated supplies are inspected monthly, fully stocked, and maintained in working condition.

Auxiliary Programs
  • Provide administrative and systems-based support for Auxiliary Programs, including accurate maintenance of registration records and participant data.
  • Maintain organized digital and physical records related to program participation and compliance, including required Department of Education (DOE) documentation for summer programs.
  • Assist with formatting, proofreading, and preparation of internal communications and program materials as directed.

General Administrative Support
  • Prepare reports, spreadsheets, and operational documentation to support decision-making and department tracking.
  • Maintain organized and accurate digital and physical filing systems across operational functions.
  • Support communication with vendors, families, and internal stakeholders as needed.
  • Assist with invoice coding and purchasing card reconciliation.
  • Perform other related duties as assigned.

Qualifications & Skills
  • High school diploma required; associate's degree or relevant administrative experience preferred.
  • 2+ years of experience in administrative support, operations, facilities coordination, or a similar role.
  • Strong organizational skills with the ability to manage multiple systems and deadlines simultaneously.
  • High attention to detail and accuracy in tracking financial and operational data.
  • Strong proficiency in Microsoft Office (Excel, Word) and Google Workspace.
  • Experience with work order systems, database tracking, or purchasing systems strongly preferred.
  • Ability to communicate professionally with vendors, staff, and leadership.
  • Demonstrated ability to maintain confidentiality and handle sensitive operational information.

Core Competencies
  • Operational reliability and follow-through
  • Strong organizational and systems management skills
  • Accuracy in documentation, tracking, and reporting
  • Professional communication with internal and external stakeholders
  • Problem-solving and initiative within defined parameters
  • Ability to maintain confidentiality and exercise discretion
  • Comfort working in a fast-paced, service-oriented environment

Physical Requirements
Prolonged periods of desk-based work with occasional walking, standing, bending, and light lifting (e.g., files, supplies, packages). Reasonable accommodations may be made.
The School's mission is to know, value, and challenge each student. We commit to building a diverse and inclusive community. We seek to graduate independent thinkers and globally aware citizens. Cape Henry Collegiate is committed to building a diverse and inclusive community and strongly encourages applications from minority candidates.

Apply