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Case Western Reserve University is committed to providing a transparent estimate of the salary range available for this position at the time of its posting. The salary range is between $52,705 and $66,672, depending on qualifications, experience, department budgets, and industry data.
Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.
Job Description
POSITION OBJECTIVE
The Research Agreements Specialist is responsible for assisting the Executive Director of Research Compliance with the review, negotiation, and processing of research and service agreements for the university. Serving as an integral member of the agreements team, this position ensures that all agreements are executed in alignment with university policies, sponsor requirements, and the appropriate agreement type. The portfolio includes a wide range of agreement mechanisms--from sponsored research and service agreements, material transfer agreements, data use agreements, and other specialized or miscellaneous research=-related contracts. Negotiation of these agreements is a highly technical activity requiring both scientific and legal fluency, as well as a strong commitment to upholding the university's positions on key terms while balancing faculty needs and institutional risk. This role also contributes to the university's conflict-of-interest, research integrity, and responsible conduct of research compliance programs by offering support with transactional responsibilities as needed.
ESSENTIAL FUNCTIONS (The responsibilities described below reflect the core functions of this position within Agreements and Conflict of Interest. As institutional priorities, regulatory requirements, and operational needs evolve, specific duties may be modified or rebalanced to support departmental objectives, provided such changes remain consistent with the position's functional role and classification.)
1. Manage agreements in accordance with university policies and federal, state, and local laws and regulations. Review all sections of research agreements for sponsored projects administration. Evaluate requests in terms of compliance, circumstances, terms and conditions, appropriate templates, language, legal implications, and more. Identify appropriate risk level, Institutional Review Board (IRB) and/or Institutional Animal Care & Use Committee (IACUC) involvement, and necessary revisions. Prepare and negotiate the terms and conditions of all research-related agreements. Assist in the preparation of various types of agreements, including Subrecipient Agreements, Data Use Agreements and Material Transfer Agreements. Meet with external stakeholders to negotiate terms and conditions. Propose and facilitate appropriate amendments. Develop and implement automation using AI in the workflow around the review, tracking, and processing of all agreements. (75%)
2. Support conflict-of-interest, research integrity, responsible conduct of research compliance programs by assisting with ensuring federal regulations, sponsor requirements, and institutional policies are met. Lead the AI automation efforts in these spaces. Maintain thorough records. (20%)
NONESSENTIAL FUNCTIONS
1. Perform other duties as assigned. (5%)
CONTACTS
Department: Daily contact with the executive director of research compliance, and the other staff of the pre award and compliance offices.
University: Daily contact with CWRU principal investigators, researchers, and staff.
External: Regular contact with investigators at our affiliate hospitals, and contracting agents at partner organizations, sponsors, industry partners, educational institutions, and other collaborators to negotiate and/or monitor agreements as appropriate.
Students: Occasional contact with graduate students and postdocs as needed for an agreement review.
SUPERVISORY RESPONSIBILITIES
No supervisory responsibility.
QUALIFICATIONS
Experience: 3 to 5 years administrative experience, preferably in administrative areas such as law, management, or health care. Experience working with agreements is preferred.
Education: Bachelor's degree required. Prefer LLM or JD.
REQUIRED SKILLS

1. Technical and administrative leadership skills to analyze, evaluate, and communicate complex contractual matters regarding research compliance.
2. High degree of maturity, independent judgment, and strong analytical skills paired with excellent attention to detail.
3. Exceptional written, oral, and interpersonal communication skills; ability to manage sensitive information with strict confidentiality and discretion.
4. Service-oriented, collaborative approach to peer and customer relationships, with a focus on creating a supportive, advocacy-oriented environment.
5. Sophisticated understanding of academic and medical organizational cultures across various institutions.
6. Ability to work independently, prioritize workloads, balance a variety of tasks, and consistently meet strict deadlines.
7. Advanced competence utilizing MS Office, Google Workspace (including Sheets), and various computerized databases.
8. Ability to learn and execute AI automation techniques to continuously improve workflow and processes.
9. Ability to maintain consistent, dependable in-person attendance.

WORKING CONDITIONS
General office environment.
EEO Statement
Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.
Reasonable Accommodations
Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.
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