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Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*

• Review and Update/Correct Self-Service employee timesheets. Notify employees and manager of changes
• Review employee timesheets, verifying units worked, "unplanned OT", OOC PTO vs pay, and other coding as needed
• Biweekly Payroll
• Work weekends for some payroll cutoffs - Flex hours
• May require work on holidays to meet payroll deadlines
• Track FMLA usage - Standardized process
• Record details of FMLA/Work Connections/Extended Sick approvals
• Track Extended Sick Balances (leave data Wolverine).
• Make multiple adjustments to shift differential in Mpathways (payroll), and other manual changes needed after interface
• add SHO for PCTAs and PCNAWS in Mpathways for any no-pay/partial pay hours
• add shortcode CSR shortcode for any PTO/HOL/etc for PCTAs and PCNAWs in Mpathways
• Run multiple queries (payroll)
• Gross Pay Registers and send to managers for approval
• GPR and Off Cycle GPR's and send to managers for approval
• Calculate special incentive pay, add coding to OneStaff and MPathways and charge to correct shortcode
• Use Incentive Tracker to track unit incentives.
• Update CSR payroll incentive spreadsheet and track CSR incentives
• Special Handling for Holidays, Daylight Savings, etc
• Process Salary Transfer, when necessary, track on off-cycle GPRs, save with electronic payroll records
• Process prior Period Adjustments when necessary (detail entries to prevent PPA)
• Reconcile Work Comp Payments when applicable
• Timecards for Magnet, Governance Time, Michart, ect
• Process Repayment/Overpayment notices from payroll
• Follow up with Work Connections on LOA's
• Track employee FTE in OS/Mpathways
• Update RN OA Log, process incremental PTO adjustments as needed. Notify manager and employee
• Update Sitter Log, process salary transfers as needed
• Clerical Incremental PTO process- send reminder prior to due date, calculate qualifying OA, enter OAP into Mpathways, notify manager and employees of qualification/disqualification status
• AFSMCE incremental PTO process - calculate qualifying OA in OneStaff, notify qualifying employees and manager, add OAP in Mpathways
• Scan all payroll records (TI reports, Gross Pays, etc) into restricted drive for record keeping
• Respond to employee and manager inquiries regarding pay
• Serve as SME for payroll issues for office and management
• Process PCFs - review in Wolverine and OneStaff for accuracy
• Update Static Groups with new hires, transfers, terminations
• Update payroll and some department reference tools (OS Codes, OT calculations, extra time for clerks, etc)
• Update OneStaff personnel notes (FMLA/EST/non-family funeral time)
• Process and track tuition support requests
• Respond to employee and manager inquiries regarding interpretation of contracts
• Participate and complete special projects regarding payroll as determined by Hospital Payroll or management
• Be point of contact for units when they have questions etc. about CSR items or employees charged to them, etc.
• Monitor temp employee shifts and OA/OT for other employees to be sure timecards have been received for all time worked; if not received then delete in Mpathways after inteface
• Highlight Tis before sending to managers for approval
• Send notices and process PTO sellbacks in accordance with hospital guidelines

Required Qualifications*

• High school diploma or equivalent
• More than 4 years of administrative experience
• Excellent verbal and written communication skills
• Ability to work independently and collaboratively
• Strong organizational, tracking, and follow-up skills
• Ability to multitask in a fast-paced environment with accuracy
• Proficiency in Microsoft Windows and Excel

Desired Qualifications*

• Associate or higher degree in business, human resources, or related field
• Experience with OneStaff, MPathways, and eRecruit
• Knowledge of UMPNC, MNA, and AFSCME union contracts
• Familiarity with UMHS policies and procedures

Why Join Michigan Medicine?
Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.
What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• Retirement Savings Opportunities

Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .
Work Schedule
Day shift: 7:00 AM - 3:30 PM
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO Statement
The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.
Job Detail
Job Opening ID
280804
Working Title
Administrative Assistant Senior Healthcare
Job Title
Admin Asst Sr Healthcare
Work Location
Michigan Medicine - Ann Arbor
Ann Arbor, MI
Modes of Work
Hybrid
Full/Part Time
Full-Time
Regular/Temporary
Regular
FLSA Status
Nonexempt
Organizational Group
Um Hospital
Department
MM Nsg Clin Support CSR
Posting Begin/End Date
7/29/2026 - 8/05/2026
Career Interest
Administration