You are very organized, yet flexible. You have an eye for detail, a commitment to accuracy and a desire to see things done the right way.
You are a people person and a great communicator. You like to make an impact and want to help others to bring out the best in them.
You desire to hold a job that is both challenging and rewarding at a place where you know what you are doing can make a difference in someone living their best life.
You may be our next Finance and Operations Assistant!
Key tasks of the Finance and Operations Assistant:
Bookkeeping Tasks:
- Collects and enters vendor information, such as W9s and bank routing information.
- Processes vendor invoices for payment.
- Posts invoices to accounting system and pay vendors via checks, credit card, or online banking at least weekly.
- Processes credit card and personal expense reimbursements including collecting receipts, coding and entering into the accounting system.
- Maintains a clear understanding of the Chart of Accounts in QuickBooks and post invoices to appropriate accounts.
- Assists with reconciliation and settlement tasks as directed.
- Supports payroll processes, such as verifying all time sheets have been received and final processing.
- Communicates closely with the FinOps Lead regarding policy or procedural issues, compliance, or concerns.
Human Resource Tasks:
- Provides administrative support such as maintaining files, scheduling meetings, trainings, interviews and reference checks.
- Assists with recruiting: posting position announcements, monitoring job postings, and screening applications.
- Facilitates the completion of phone screening interviews for selected applicants.
- Assists in the successful and efficient onboarding of new employees and off-boarding of terminated employees; to include electronic, virtual and in-person components.
- Assists in enrolling employees into all internal and external systems necessary to perform their responsibilities.
- Assists in monitoring benefit form completed and enrollments are timely.
- Assists in ensuring employee rights and benefit information is posted and distributed as required.
- Assists with the monitoring of protected leaves.
- Stores personnel records in system accurately and participates in file audits to ensure all Personnel files are complete.
- Monitors trainings completed.
- Serves as the back-up for RCO employee criminal history checks.
- Assists with the setup, distribution and completion of staff surveys.
- Available to assist and guide staff through personnel matters, in coordination with the FinOps Lead, ensuring compliance with best practices.
- Assists with employee recognition programs.
Facilities and Operations Tasks:
- Makes requests for safety equipment and improvements to Finance and Operations.
- Assists with managing on-the-job injuries and workers compensation cases until closed.
- Assists with issuing, tracking and monitoring IT equipment in all offices.
- Assists in working with contractors to ensure all information and technology systems are functioning optimally, including but not limited to: Servers and network systems, Computers, Phones, Cell phones, and Printers.
- Performs primary communication and procurement of needed materials and equipment for all offices and employees.
- Supports the upkeep and maintenance of building facilities, including janitorial, landscape and building needs, by contacting and coordinating vendors and contractors.
What does the job look like?
- Monday to Friday day shifts, evening and weekend hour may occasionally be necessary.
- Office hours 8am-4:30pm
- Specific hours will be scheduled based on mutual needs and preferences.
- The work should take place in, or about, the office.
- Much of the work will be conducted within an office setting, including typical office noise, activity and light levels.
- Office space is typically shared with at least one coworker.
- Occasional travel to other community settings will be required.
- Exposure to weather conditions throughout all four seasons.
- Will need to transport laptop and other work-related materials.
What can you expect from us?
- A supportive and flexible work environment.
- The resources, equipment and materials needed to do the job and do it well.
- A commitment to manageable workloads.
- An accessible workspace.
- Competitive wages and benefits package.
Benefits:
- Sick Leave
- Vacation Leave
- Holiday Leave
- Personal Day
- Health Insurance
- Dental Insurance
- Vision Insurance
- Life Insurance
- Short & Long-term Disability Insurance
- Flexible Spending Account
- 401(k) & 401(k) matching
- Employee Assistance Program
To apply:
Please go to www.rcoregon.org and click the "RCO Jobs" link at the bottom of the page. All applicants must submit a resume and a cover letter (we actually read them and consider them in our decision-making process).
Wondering if you might be the Finance and Operations Assistant we are looking for?
We are looking for someone with these skills and qualifications:
Required Qualifications:
Education & Experience
- An Associate Degree in accounting, business or a related field.
-OR-
- 2 years of experience performing substantially similar responsibilities.
Knowledge, Skills and Abilities
- Possess a high level of ethical awareness and commitment to ethical standards.
- A general knowledge of State and Federal laws with respect to payroll and payroll taxes.
- Great relationship and communication skills to collect timely information from a wide range of team members.
- High level of attention to detail, with excellent organization skills.
- Exceptional analytical and problem-solving skills.
- Able to maintain accurate and complete records while complying with deadlines.
- A working knowledge of HR principles as well as federal, state and local employment laws.
- Able to develop trust and rapport through in-person meetings and contacts with staff and stakeholders.
- Strong interpersonal and communication skills to develop trust and rapport through in-person meetings and contacts with a wide range of team members.
- Possess excellent oral, written, presentation and listening skills.
- Able to maintain confidential information.
- Able to work under stress and able to multitask.
- Able to manage time independently and work without direct supervision.
- Able to pass a Criminal History Check, meeting the State’s requirements.
- Possess a valid driver’s license, reliable transportation, and maintenance of a good driving record.
- Must be able to frequently drive personal vehicle for extensive local and in-state travel, as well as, occasional out of state travel.
- Ability to lift 10 lbs.
Preferred Qualifications:
- Experience in using QuickBooks.
- HR accreditation with SHRM certification.
- Experience with HRIS.
- Inquisitive mind – will ask enough questions to get to the bottom of an issue.
- Demonstrated knowledge and ability to perform basic word processing tasks; preferably with skills in Microsoft Office Modules; Word, Excel, and Access.
