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Department
Development & Alumni Relations
Budget Title
College Accountant
Local Title
Director of Finance, Development & Alumni Relations
Proposed Posting Date
Classification
MP-III
Duties
The State University of New York (SUNY) at New Paltz invites applications for a Director of Finance, Development & Alumni Relations. Reporting directly to the Vice President for Development and Alumni Relations, who also serves as the Executive Director of the SUNY New Paltz Foundation ("Foundation"), this role is a senior-level position with dual responsibilities, serving both as Director of Finance in the Office of Development & Alumni Relations and as the Chief Financial Officer (CFO) of the Foundation.
The Director acts as a key financial advisor to University leadership, especially the President and the Vice President for Development and Alumni Relations, while also serving as an operating officer of the Foundation. The Director is responsible for the overall financial health and operational integrity of the Foundation. The Director works closely with the University's Vice President for Fiscal Strategy & Management and division staff on a variety of financial and administrative matters, and interacts with peers at other SUNY institutions to stay current on best practices in accounting and finance. Additionally, the Director acts as the primary staff liaison to the Foundation's Finance & Investment and Audit Committees.
Duties & Responsibilities
This role encompasses a wide range of duties from high-level strategic oversight to hands-on, day-to-day financial management, with a strong focus on mentorship and staff development, including:
Financial Strategy and Oversight
Financial Management: Oversee all aspects of the Foundation's finances, including accounting, budgeting, and financial reporting. Ensure the proper custody of all funds, property, and securities and direct the investment of assets in accordance with policies set by the Foundation's Finance and Investment Committee.
Advisory Role: Advise senior leadership and the Board of Directors on financial, budgetary, and administrative matters. This includes providing quarterly financial reports for Board review and approval by the Foundation Treasurer.
Calculations & Analysis: Perform critical calculations such as the spendable income and the annual 1% endowment fee. Reconcile the Voluntary Support of Education (VSE) data to the audited financial statements.
Policy and Controls: Implement and maintain robust internal controls over both state and Foundation activities. This includes updating and adhering to financial policies and procedures.
Reporting and Compliance
Auditing: Serve as the primary liaison for internal and external auditors, coordinating the annual independent audit of the Foundation's financial statements. Work with staff to prepare audit footnotes and other necessary spreadsheets and documentation. Develop and review auditor requests for proposals (RFPs), required every five years.
Regulatory Filings: Manage the preparation and submission of Form 990, as well as various accounts and reports required by the State University of New York (SUNY) administration.
Documentation: Serve as the physical custodian of all the Foundation's books, records, papers, and the official seal.
Operational Management and Staff Development
Supervision: Directly supervise and mentor two staff accountants, providing direction and oversight for their daily tasks.
Task Transition: Actively train and transition key responsibilities to staff, including Net Asset Reconciliations, WT Endowed Bank Reconciliations, and Scholarship Available Fund Calculations.
Daily Support: Provide backup for daily cash processes when the senior accountant is out of the office and manage operational tasks such as setting up project codes in the financial system.
External Relations and Special Projects
Partnership Management: Maintain relationships with banks and investment managers. Develop and review requests for proposals (RFPs) for such services as needed.
High-Level Projects: Lead special projects, which can include coordinating responses to data breaches, managing endowment transfers, and preparing official contract documents for the SUNY/Foundation agreement every five years.
Annuity Management: Handle all updates and communications related to Charitable Gift Annuities, including entries to update the general ledger and follow-up with annuitants.
Qualifications
Education: A Bachelor's degree (in finance, accounting, business, or a related field) is required. A Master's degree (in finance, accounting, business, or a related field) or an active CPA license (within 1-year of hiring date) is preferred.
Experience: A minimum of three years of progressive experience in accounting is required, with a demonstrated ability to provide direction and oversight in a supervisory role. Additional experience is highly preferred.
Experience with fund accounting solutions (Blackbaud Financial Edge NXT preferred) and Microsoft Office Suite (Outlook, Word, and Excel in particular) required.
Professional & Interpersonal Skills: A solid understanding of budget development and oversight, experience with non-profit accounting and accounting for endowments, and a keen ability to prioritize and manage multiple work projects. Effective interpersonal skills and a collaborative working style, with strong written and verbal communication abilities. The role requires the ability to manage and work with teams.
Special Instructions to Applicants
Electronic submissions required. Candidates will be required to submit a cover letter, resume and contact information for three professional references. Please apply by visiting https://jobs.newpaltz.edu/ Individuals who need assistance with the application process should call (845) 257-3168. Applications will be accepted until the position is filled.
Other important information about this vacancy
This position offers full New York State benefits which are among the most comprehensive in the country; see them here: https://www.suny.edu/benefits/benefit-summaries/. The State University of New York at New Paltz is a highly selective, public University that is recognized regionally for the strength of its academic programs. It is located in the beautiful Hudson River Valley with easy access to New York City and other nearby recreational and cultural amenities.
SUNY New Paltz recognizes the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work here is to accept an invitation to participate in the growth and development of all campus members-students, faculty and staff. The University's commitment to inclusive excellence is an important part of our mission of public education and our culture. New Paltz continues to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply. All people with disabilities are encouraged to apply.
The State University of New York at New Paltz is an AA/EOE/ADA employer.
Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the University Police Web site for the complete Annual Security Report (Clery Report) at SUNY New Paltz | University Police | Annual Security and Fire Safety Reports