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Filebound Jobs (NOW HIRING)

Doggett

Parts Administrative Assistant

Houston, TX · On-site

$16.75 - $22.75/hr

Invoice Coding in FileBound. * Uploading packing slips and supporting documentation in FileBound. * Uploading purchase orders in FileBound. * Manages and maintains workflow actions for AR projects in ...

Wyoming Rents

Contract Site Coordinator

Gillette, WY · On-site

File and maintain records in FileBound. * Participate and occasionally lead safety meetings. * Provide daily progress updates to Service Office Supervisor. * Communicate effectively at all levels ...

Road Machinery and Supplies Co..

Rental Coordinator

Savage, MN · On-site

$19 - $24.75/hr

Maintain and code vendor bills in Filebound * Arrange/dispatch equipment movement for rental equipment. * Open work orders for rental preparation or rental return. * Assist in tracking inventory by ...

Gcu

Faculty Recruiter II

Phoenix, AZ

Proficient with XRM and Filebound or other database applications; familiarity with talent management software helpful. * Self-starter with good organizational, time management and analytical skills.

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How much do filebound jobs pay per hour?

As of Jun 7, 2026, the average hourly pay for filebound in the United States is $27.40, according to ZipRecruiter salary data. Most workers in this role earn between $22.36 and $30.77 per hour, depending on experience, location, and employer.

What is the difference between Filebound vs Document Management Specialist?

AspectFileboundDocument Management Specialist
Primary RoleImplementing and managing document automation solutionsOrganizing, storing, and maintaining digital and physical documents
Required SkillsKnowledge of document management software, automation toolsAttention to detail, document organization, software proficiency
Work EnvironmentIT departments, software implementation teamsAdministrative offices, records departments
CertificationsOften requires certifications in document management systemsMay require certifications in records management or software tools

Filebound primarily focuses on implementing and managing document automation solutions, while a Document Management Specialist handles organizing and maintaining documents within organizations. Both roles require familiarity with document management systems but differ in scope and technical involvement.

What is a FileBound Specialist?

A FileBound Specialist is a professional who manages, implements, and supports the FileBound document and workflow automation system within an organization. Their responsibilities typically include configuring workflows, integrating FileBound with other systems, training users, and troubleshooting issues. These specialists ensure that the organization’s document management processes are efficient, secure, and compliant with relevant regulations. They often work closely with IT departments and end-users to optimize document storage, retrieval, and workflow automation.

What are the key skills and qualifications needed to thrive as a FileBound Administrator, and why are they important?

To thrive as a FileBound Administrator, you need strong knowledge of document management principles, system configuration, and experience with enterprise content management solutions, often supported by relevant IT or business degrees. Familiarity with FileBound software, database management, workflow automation tools, and FileBound certification or training is typically required. Excellent problem-solving abilities, attention to detail, and communication skills help in user support and in optimizing system use. These skills ensure efficient document workflows, data security, and smooth adoption of FileBound across the organization.

What are some common challenges faced by professionals working with FileBound solutions, and how can they be overcome?

Professionals working with FileBound solutions often encounter challenges related to system integration, user adoption, and maintaining data security. Integrating FileBound with existing enterprise systems can require careful planning and collaboration with IT teams. Ensuring user adoption may involve comprehensive training and ongoing support to help team members fully leverage the platform's features. Additionally, maintaining compliance and data security standards is crucial, which often entails working closely with compliance officers and regularly updating security protocols.

Parts Administrative Assistant

Doggett Toyota Lift

Houston, TX

$16.75 - $22.75/hr

Full-time

Posted 26 days ago

Job description

Parts Administrative Assistant
Classification
Non-Exempt
Job Summary
The Parts Administrative Assistant will perform a wide range of office support activities to facilitate the efficient operation of the Parts Department.
Essential Functions
  • Manages and maintains the workflow actions for AP projects in the FileBound system.
    • Invoice Coding in FileBound.
    • Uploading packing slips and supporting documentation in FileBound.
    • Uploading purchase orders in FileBound.
  • Manages and maintains workflow actions for AR projects in the FileBound system.
    • Reconciles credit memos with T21039 Parts Return work orders.
    • Uploads T21039 Parts Return work orders into FileBound.
    • Credit memo account coding in FileBound.
  • Assists with parts billing; reviews work orders to ensure parts charged out.
  • Cashiering; collects money and processes credit cards.
    • Balances cash box daily
    • Weekly cash box deposit
  • Monitors and tracks return to vendors ensuring credit is given.
  • Assist Accounts Receivables’ by providing invoice backup and PODs upon request.
  • Maintain office supply inventories.
  • Maintains records of customers’ orders and invoices along with backup documentation.
  • Communicate with customers about order status.
    • Notifies retail and will call customers of order arrival.
    • Communicates with dispatch and CSS about service customer order status.
  • General clerical duties include photocopying, faxing and mailing.
  • Assists the Parts Manager with timekeeping and payroll.
  • Maintains hard copy filing system.
    • Parts invoices
    • Parts will call picking tickets
    • Inventory transfer receipts
  • Distribution of inner office documents.
    • Sends truck stock inventories to service techs.
  • Assists the Parts Manager with Tier II submission
  • Assists the Operations Managers with ASEC guidelines and procedures.
  • Assists the Parts Manager with weekly and monthly reporting.
Qualifications:
  • Previous experience in admin, office, or clerical positions preferred.
  • Accounts Payable and Accounts Receivable experience preferred but not required.
  • Basic understanding of accounting.
  • Ability to follow directions and adhere to policies and procedures.
  • Neat and well organized.
  • Cashier, cash and credit card reconciliation experience preferred.
  • Willing to work overtime as needed.
  • Candidates must possess basic math skills.
  • Have a basic understanding of hard copy filing systems.
  • Basic understanding of electronic filing systems.
  • Customer service oriented.
  • Basic understanding of Microsoft Access, Excel, Word, and Outlook.
Typical Physical Activity and Environmental Conditions:
Physical Demands/Requirements consist of standing, walking, sitting, talking on the phone, occasionally lifting up to 25 lbs., stooping, typing, fine dexterity, hearing and speaking. Indoor offices.
The Parts Administrative Assistant must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately, and without causing significant safety threat to self or others. The statements made herein are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be construed as an exhaustive and inclusive list of all responsibilities, duties, and/or skills required of personnel so classified.
Doggett is an Equal Employment Opportunity Employer

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