File Manager Jobs in Edmonton, AB (NOW HIRING)

The Bagga Team is seeking a highly driven, licensed Real Estate Executive Assistant who thrives in a fast-paced, high-performance environment and is committed to excellence, accountability, and growth.

This is not a typical assistant role — this is a key leadership support position responsible for ensuring seamless operations across listings, buyer transactions, client communication, and internal systems. You will work directly alongside top-producing agents, playing a critical role in delivering a 5-star client experience while maintaining strict compliance with Alberta real estate standards.

We are looking for someone who is organized, proactive, detail-oriented, and solution-focused, with the ability to take ownership of tasks, anticipate needs, and execute at a high level without constant supervision.

$50,000 - $150,000

• Own and manage the full transaction lifecycle from accepted offer to closing, ensuring every file is handled with precision, urgency, and zero errors
• Maintain 100% compliance on all files in accordance with Alberta Real Estate Association (AREA), Realtors Association of Edmonton (EREB), and Canadian Real Estate Association (CREA), with a strong understanding of contracts, clauses, and timelines
• Prepare, review, and audit all documentation (contracts, amendments, listings, condition removals) with a proactive mindset — catching issues before they become problems
• Act as the central communication hub between clients, lawyers, lenders, inspectors, and vendors — ensuring clarity, speed, and professionalism at every stage
• Master and manage CRM systems (Follow Up Boss) — ensuring all leads, clients, and communications are consistently updated, tracked, and actioned
• Drive past client nurturing and database engagement, including follow-ups, check-ins, and touchpoints to generate repeat and referral business
• Conduct and support Comparable Market Analysis (CMA) preparation with attention to market data, pricing strategy, and presentation quality
• Support listing and buyer operations at a high level, including pre-listing preparation, marketing coordination, showing feedback tracking, and buyer file management
• Track and manage all critical timelines — deposits, condition dates, financing, inspections, and closing requirements — ensuring nothing is missed
• Deliver a 5-star client experience through proactive communication, responsiveness, and attention to detail
• Identify gaps, inefficiencies, and opportunities for improvement within systems and processes — bringing solutions, not just problems
• Follow leadership direction with precision and urgency, while also taking initiative to move tasks forward independently
• Be a strong listener and problem solver, able to understand client and team needs and execute effectively
• Collaborate within a team-first environment, contributing to a positive culture, supporting agents, and helping elevate overall team performance
• Take pride in representing The Bagga Team brand by being professional, accountable, and results-driven at all times

• Active Real Estate License in Alberta (RECA compliant) – mandatory
• Strong understanding of contracts, clauses, and compliance requirements under Alberta Real Estate Association (AREA), Realtors Association of Edmonton (EREB), and Canadian Real Estate Association (CREA)
• Minimum 1–2 years of real estate experience (transaction coordination, admin, or sales support preferred)

Demonstrated ability to understand and manage the full real estate lifecycle, including both:

• Buyer process (lead > consultation > showings > offer > conditions > closing)
• Seller process (listing > pricing > marketing > negotiations > conditions > closing)
• Proven ability to manage multiple transactions simultaneously with strong attention to detail and zero tolerance for errors
• Experience with CRM systems (preferably Follow Up Boss) and a clear understanding of database management, follow-ups, and pipeline organization
• Ability to prepare and support Comparable Market Analysis (CMA) with an understanding of pricing strategy and market trends
• Strong communication skills — able to confidently interact with clients, lawyers, lenders, and vendors
• Highly organized with exceptional time management, prioritization, and deadline tracking skills
• Coachable and growth-oriented mindset — open to feedback, training, and continuous improvement
• Self-motivated and driven, with the ability to take initiative and move tasks forward without constant supervision
• Strong understanding of past client nurturing, follow-up systems, and relationship building to drive repeat and referral business
• A team player with strong listening skills, able to collaborate effectively and contribute to a positive, high-performance environment
• High level of professionalism, integrity, and accountability in all aspects of the role
• Tech-savvy — comfortable working with digital systems, communication tools, and fast-paced workflows

The Bagga Team, operating under Royal LePage Magna, is a high-performance real estate organization built on proven systems, consistent deal flow, and a results-driven culture across residential and commercial divisions. Our agents benefit from strong, established lead sources, allowing them to focus on conversion and closing rather than chasing opportunities. We leverage advanced platforms like CoStar and Moody’s Analytics for market intelligence, underwriting, and opportunity identification, supported by a structured CRM system that ensures every lead is tracked, nurtured, and converted efficiently. With full operational support, mentorship, and a fast-paced, accountability-driven environment, we provide a platform for serious professionals to scale their business, close higher-value deals, and achieve long-term success.