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File Management Assistant Jobs in New York (NOW HIRING)

Multifamily Management

Administrative Assistant

Irvington, NJ · On-site

$18.25 - $24.75/hr

Maintain files and paperwork Task Management: Work independently, organize tasks, manage time, and ... Administrative assistant in a residential setting preferred * Education: High school education or ...

The Bachrach Group

Be Seen First

Legal Assistant

Melville, NY · On-site

$65K - $75K/yr

Track deadlines and assist with maintaining case and matter organization. * Prepare, revise, format ... Maintain and organize electronic files using a document management system. * Answer and route ...

Aion Management

Assistant Property Manager

Piscataway, NJ · On-site

$18.50 - $25.25/hr

... management of the community, coordinating all aspects of property operations and working in the ... resident files. • Responsible for maintaining accurate payroll reporting including bonus ...

AION Management LLC

Assistant Property Manager

Piscataway, NJ

$18.50 - $25.25/hr

... management of the community, coordinating all aspects of property operations and working in the ... Maintain and organize all resident files. * Responsible for maintaining accurate payroll reporting ...

Synectics

Administrative Assistant

Manhattan, NY · On-site

$19.75 - $26.75/hr

We are seeking an experienced Legal Administrative Assistant / Legal Secretary to provide ... preparation, file management, billing support, and coordination of daily attorney needs.

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Infographic showing various File Management Assistant job openings in New York as of June 2026, with employment types broken down into 2% As Needed, 36% Full Time, 42% Part Time, 1% Temporary, 17% Contract, and 2% Nights. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution.

Temporary Human Resources/Legal Project Assistant (Office Relocation) (Part-Time Temporary 2-3 DAYS/

New York, NY • On-site

American Jewish Committee
201 - 500 employees
Learn more about American Jewish Committeeexternal

$25/hr

Part-time

Re-posted 21 days ago

Job description

TWO TO THREE DAYS/WEEK
SALARY $25/HOUR
Location: Midtown East, New York
Duration: Temporary / Project-based
Position Summary:
The Temporary Human Resources/Legal Project Assistant will support the HR and Legal teams during an office relocation by organizing, reviewing, scanning, and digitizing employee and HR records in accordance with AJC's document retention policy. This role requires strong attention to detail, and the ability to follow a structured project plan independently.
Key Responsibilities:
  • Review HR and Legal files and documents in accordance with AJC's records retention policy to determine which materials must be retained, scanned or marked for secure destruction.
  • Scan paper documents accurately and efficiently, ensuring readability and proper file naming.
  • Upload scanned documents to the appropriate employee records within ADP.
  • Prepare documents for secure shredding in compliance with confidentiality and data protection standards.
  • Follow a detailed project plan outlining document handling requirements and timelines.
  • Maintain strict confidentiality of sensitive employee and organizational information.
  • Track progress and flag issues or discrepancies to HR leadership as needed.
  • Coordinate with HR and Legal staff to ensure records are complete, accurate, and properly categorized.

Required Skills and Qualifications:
  • Strong attention to detail and organizational skills.
  • Ability to follow structured processes and written project plans with minimal supervision.
  • Experience handling confidential and sensitive information.
  • Proficiency with basic computer applications (Microsoft Office, file management systems).
  • Ability to work independently and manage repetitive tasks accurately over time.

Preferred Skills:
  • Prior experience working with ADP is a plus.
  • Demonstrate, ability to follow detailed retention guidelines. Knowledge of HR document retention policies and best practices.
  • Hands-on experience with document scanning equipment and digital file management.
  • Previous HR administrative or records management experience.
  • Familiarity with office relocations, records cleanups, or digitization projects.
  • Strong time-management skills and ability to meet project deadlines.

Important Note: Confidentiality and Data Security
This position will be entrusted with highly sensitive and confidential employee information, including personal, employment, and records data. The Temporary Human Resources/Legal Project Assistant must demonstrate the highest level of discretion, professionalism, and integrity at all times. Strict adherence to AJC's confidentiality, data protection, and information security policies is required, and any breach of confidentiality may result in immediate termination of the assignment.

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