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File Management Administrator Jobs in California

AEG

Systems Administrator

Woodland Hills, CA · On-site

Systems Administrator Position Overview The Los Angeles Rams are seeking an experienced and ... Maintain enterprise storage solutions and file services. * Manage backup and recovery platforms ...

Volvo Group

Warranty Administrator

Corona, CA · On-site

$30 - $34/hr

Warranty Administrator Location: Corona, CA, US, 92883 Position Type: Professional Transport is at ... file management. • Stay current on warranty policies, terminology, and procedures. • ...

AB Volvo

Warranty Administrator

Corona, CA · On-site

$30 - $34/hr

... Administrator to support our California operations. This role is responsible for ensuring the ... Ensure proper documentation and electronic file management. * Stay current on warranty policies ...

Ascend

Lease Administrator

San Francisco, CA · On-site

$19 - $20/hr

... processing files in support of audit preparation or reduction of vacancies. The Property ... The successful Property Administrator will work with vendors and other building management team ...

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File Management Administrator information

What is a file management administrator?

File Management Administrators are professionals responsible for organizing, maintaining, and securing digital and physical files within an organization. They ensure that documents are properly stored, easily accessible to authorized personnel, and compliant with relevant regulations regarding data retention and privacy. Their duties may include managing file storage systems, overseeing document archiving, and implementing policies for file naming, retrieval, and disposal. File Management Administrators play a crucial role in supporting efficient workflows and protecting sensitive information.

What are the key skills and qualifications needed to thrive as a file management administrator?

To thrive as a File Management Administrator, you need strong organizational skills, attention to detail, and a background in records management, often supported by an associate’s or bachelor’s degree in information management or a related field. Familiarity with electronic document management systems (EDMS), databases, and proficiency in Microsoft Office are typically required, and certifications like Certified Records Manager (CRM) can be advantageous. Excellent communication, discretion, and problem-solving abilities help ensure efficient collaboration and secure handling of sensitive information. These skills and qualities are crucial for maintaining accurate records, ensuring compliance, and supporting the effective flow of information within an organization.

What are some common challenges faced by file management administrators when handling large volumes of digital documents?

File Management Administrators often encounter challenges such as ensuring consistent file naming conventions, managing access permissions across multiple departments, and keeping track of document versions to prevent data loss or duplication. Working with large volumes of digital files requires strong organizational skills and attention to detail, as well as familiarity with document management systems. Collaborating closely with IT, compliance, and end users is essential to maintain data integrity, resolve access issues, and support efficient workflow.

What cities in California are hiring for File Management Administrator jobs?

Cities in California with the most File Management Administrator job openings:

Systems Administrator

Woodland Hills, CA • On-site

AEG
Recruiting and Staffing Services • 51 - 200 employees
Learn more about AEGexternal

Full-time

Re-posted yesterday

Job description

In order to be considered for this role, after clicking "Apply Now" above and being redirected, you must fully complete the application process on the follow-up screen.
Systems Administrator
Position Overview
The Los Angeles Rams are seeking an experienced and motivated Systems Administrator to support, maintain, and enhance the organization's enterprise technology environment. This role is responsible for the administration and optimization of Microsoft 365, Microsoft Entra ID, server infrastructure, endpoint management, and core IT systems.
The ideal candidate is a technically skilled professional with a strong foundation in cloud technologies, systems administration, automation, and security. This individual will play an integral role in advancing the organization's cloud-first strategy while ensuring the reliability, scalability, and security of business-critical systems.
This position requires a proactive problem solver who thrives in a fast-paced environment and is committed to delivering exceptional service across the organization.
Please note: This is an onsite role based out of Woodland Hills, CA.
Key Responsibilities
Identity and Access Management
  • Administer and maintain Microsoft Entra ID and on-premises Active Directory environments.
  • Manage user authentication, group management, and access control.
  • Support identity governance initiatives and enforce security best practices.
Microsoft 365 Administration
  • Manage and optimize Microsoft 365 services, including Exchange Online, Teams, SharePoint Online, and related technologies.
  • Support the organization's cloud-first initiatives through ongoing platform enhancement and adoption.
Systems Infrastructure
  • Administer Windows Server environments and enterprise infrastructure systems.
  • Manage virtualization platforms, including VMware, Hyper-V, and cloud-hosted environments.
  • Maintain high availability, redundancy, and disaster recovery capabilities.
Endpoint Management
  • Administer Microsoft Intune and related endpoint management technologies.
  • Manage device lifecycle processes, compliance policies, application deployment, and endpoint security.
Storage, Backup, and Recovery
  • Maintain enterprise storage solutions and file services.
  • Manage backup and recovery platforms while regularly validating recovery procedures and business continuity readiness.
Monitoring and Operations
  • Monitor system performance, availability, and capacity.
  • Identify opportunities for optimization, automation, and operational efficiency.
  • Participate in incident response and problem management activities.
Documentation and Process Improvement
  • Develop and maintain accurate technical documentation, operational procedures, and system configurations.
  • Contribute to process standardization and continuous improvement initiatives.
Core Competencies
  • Technical Excellence - Demonstrates strong technical aptitude and a commitment to continuous learning across modern infrastructure, cloud technologies, cybersecurity, and automation.
  • Problem Solving - Applies analytical thinking and sound judgment to identify root causes, resolve complex issues, and implement sustainable solutions.
  • Communication - Effectively communicates technical concepts to both technical and non-technical stakeholders while maintaining a customer-service-focused approach.
  • Collaboration - Works effectively across departments, building strong relationships and contributing to a positive, team-oriented culture.
  • Adaptability - Successfully manages multiple priorities and responds effectively in a dynamic, high-performance environment.
Required Qualifications
  • 5+ years of Systems Administration experience in a Microsoft-centric enterprise environment.
  • Experience supporting hybrid cloud infrastructure and enterprise identity platforms.
  • Experience administering Microsoft 365 and Microsoft Entra ID environments.
  • Strong understanding of identity and access management technologies and protocols, including SAML, SCIM, and SSO.
  • Experience managing Windows Server environments.
  • Experience supporting virtualization technologies, including VMware and Hyper-V.
  • Experience administering Microsoft Intune and modern endpoint management solutions.
  • Proficiency with PowerShell and/or other scripting languages used for automation and systems management.
  • Strong knowledge of core networking services and protocols, including DNS, DHCP, SMB, and iSCSI.
  • Experience with infrastructure monitoring and management platforms.
Preferred Qualifications
Candidates possessing one or more of the following qualifications are strongly encouraged to apply:
  • Experience with Azure cloud services and infrastructure.
  • Familiarity with Linux or Red Hat Enterprise Linux administration.
  • Working knowledge of SQL databases and query development.
  • Experience with Databricks or modern data platforms.
  • Experience with Jira Service Management or similar ITSM platforms.
  • Experience developing automation, workflows, or AI-powered solutions.
  • Knowledge of cybersecurity frameworks and security best practices.
Salary Range: $105,000 - $115,000. Exact compensation may vary depending on multiple factors, including job-related knowledge, skills, and experience.
The Los Angeles Rams are proud to be an Equal Opportunity Employer.
We strive to create a sense of belonging for all employees by fostering a culture of respect and inclusion, empowering everyone to be their true selves.
AEG logo

About AEG

Sourced by ZipRecruiter

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

Saint Louis, MO, US

Year founded

1992

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