Field Assistant Jobs in Villa Rica, GA (NOW HIRING)

About the Role

This position is responsible for overseeing field operations, ensuring project schedules are met, and maintaining communication between vendors and internal teams.

Responsibilities

• Schedule Management & Field Oversight
• Monitor and enforce project schedules across all assigned unit turns, renovations, and CapEx projects; hold teams and vendors accountable to established timelines.
• Conduct pre-turn unit walkthroughs to establish scope and confirm readiness before work begins.
• Perform field verification of vendor installs and internal team work to confirm all completed work meets company quality standards and scope requirements.
• Proactively identify conditions, constraints, or sequencing conflicts that could cause delays — and communicate them to leadership in advance, with a recommended course of action.
• Track daily progress against the schedule and escalate deviations immediately; do not allow delays to surface without prior notification.
• Assist in scheduling all trades across active unit turns and renovation projects, ensuring proper sequencing and no gaps in workflow.

• Vendor & Team Communication
• Serve as the primary field communication link between vendors, internal maintenance teams, and the Director of Renovations & Purchasing.
• Communicate clearly and promptly with all field-side stakeholders — in English and Spanish — to ensure consistent understanding of scope, schedule, and expectations.
• Flag any delays, conflicts, or field-side concerns to the team as early as possible; provide context and proposed resolution, not just notification.
• Participate in weekly coordination meetings; deliver accurate, concise status updates on all active projects.
• Maintain a professional, solution-oriented communication style across all levels of the organization.

• Purchasing Coordination & Inventory Oversight
• Oversee and hold field teams accountable for adherence to all purchasing and inventory procedures — including proper use of purchase orders, accurate material receiving, and correct logging of materials in and out.
• Conduct routine audits of warehouse and storage locations across the portfolio to verify that inventory controls are being followed, materials are properly accounted for, and records are accurate.
• Ensure teams are maintaining proper checks and balances around material flow — what is on hand, what has been used, and what needs to be replenished — without performing these tasks directly.
• Identify procedural breakdowns or compliance gaps and escalate findings to the Director of Renovations & Purchasing with corrective action recommendations.
• Verify that all procurement activity within the team is flowing through approved channels and in accordance with standing purchase order protocols.

• Construction Quality Control
• Hold both internal maintenance teams and outside vendors to consistent quality standards; inspect completed work against scope specifications before any unit is considered finished.
• Apply working knowledge of construction quality control principles to evaluate workmanship across all trades — flooring, paint, plumbing, electrical, millwork, and general renovation scopes.
• Identify deficiencies or substandard work and communicate findings clearly to the responsible party and to the Director of Renovations & Purchasing; ensure corrective action is completed before the unit moves forward.
• Understand trade sequencing and renovation phases to anticipate quality-related risks that could impact subsequent work or unit readiness.

• Documentation & Reporting
• Maintain accurate field records including schedule status, delivery logs, inventory counts, and vendor activity.
• Submit regular progress reports and exception logs to the Director of Renovations & Purchasing.
• Support AppFolio compliance by ensuring field activities are documented and accessible in the system.

Qualifications

• Minimum 5 years of experience in residential renovation, construction, or property maintenance field operations.
• Proven ability to manage and enforce project schedules across multiple active sites simultaneously.
• Firm understanding of construction quality control principles and renovation sequencing.
• Strong communication skills; must be able to communicate effectively with diverse field teams, vendors, and internal departments.
• Fluency in English and Spanish required — must be able to conduct all work-related communication in both languages.
• Valid driver's license; must be capable of traveling between properties throughout the metro Atlanta area on a daily basis.
• Ability to read and interpret scopes of work, construction documents, and vendor agreements.

Preferred Skills

• Experience working within a multi-family residential property management environment.
• Familiarity with Lowe's Pro Supply, Chadwell Supply, or similar trade procurement platforms.
• Experience with inventory management systems (e.g., Sortly).
• Computer proficiency required — must be comfortable using email for vendor communication, creating and submitting purchase orders digitally, and navigating vendor portals and procurement platforms independently.
• Experience with property management or work order software (AppFolio experience a plus).
• Prior experience coordinating with a purchasing department on material receivables and inventory controls.