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Federal Programs Coordinator Jobs in Virginia (NOW HIRING)

WSP

Federal Programs Project Manager

Arlington, VA · On-site

$121K - $175K/yr

You will be involved in projects with our Federal Programs Team and be a part of a growing ... Review documents in various phases for design intent, material use and coordination. Ability to ...

WSP

Federal Programs Project Manager

Arlington, VA · On-site

$121K - $175K/yr

You will be involved in projects with our Federal Programs Team and be a part of a growing ... Review documents in various phases for design intent, material use and coordination. Ability to ...

Unissant

Director, Federal IT Programs

Herndon, VA · On-site

$151K - $243K/yr

Director, Federal IT Programs Unissant is seeking a Director, Federal IT Programs to join the team ... ensuring coordinated delivery, consistent performance, and alignment with customer mission ...

Serenity C&C

Program Coordinator

Newport News, VA · On-site

Program Coordinator DEPARTMENT: Sponsored Residential Services FLSA STATUS: Exempt REPORTS TO ... Ensure adherence to Licensure, Human Rights, and/or other State, Federal, or Local regulations. 2. ...

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Federal Programs Coordinator information

What does a federal programs coordinator do?

A Federal Programs Coordinator is responsible for managing and overseeing federally funded programs within an organization, such as a school district or government agency. Their duties include ensuring compliance with federal regulations, preparing reports, coordinating program activities, and managing budgets. They also serve as a liaison between their organization and federal agencies, making sure that all program goals and requirements are met. This role requires strong organizational, communication, and analytical skills.

What are the key skills and qualifications needed to thrive as a federal programs coordinator?

To excel as a Federal Programs Coordinator, you need strong organizational skills, knowledge of federal regulations, and often a bachelor's degree in education or public administration. Familiarity with grant management software, compliance tracking systems, and data analysis tools is typically required. Exceptional communication, attention to detail, and problem-solving abilities help you collaborate with stakeholders and ensure program success. These skills are crucial for maintaining compliance, efficiently managing resources, and achieving program goals within regulatory frameworks.

What are some common challenges faced by a federal programs coordinator, and how can they be managed?

Federal Programs Coordinators often navigate complex regulations and reporting requirements while ensuring compliance with federal guidelines. A key challenge is balancing multiple projects and deadlines, as the role typically involves managing grants, budgets, and communications between various stakeholders. Staying organized, developing strong project management skills, and maintaining open lines of communication with both internal teams and federal agencies can help manage these demands effectively. Being proactive about ongoing training and staying up-to-date on regulatory changes is also essential for success in this role.
What are the most commonly searched types of Federal Programs jobs in Virginia? The most popular types of Federal Programs jobs in Virginia are:
Federal Programs Coordinator jobs near you

Program Manager, Federal Programs

George Mason University

Fairfax, VA • On-site

Full-time

Re-posted 3 hours ago

George Mason University rating

8.3

Company rating: 8.3 out of 10

Based on 19 frontline employees who took The Breakroom Quiz

122nd of 614 rated colleges and universities

Job description

Department: Academic Affairs
Classification: Administrative Faculty
Job Category: Administrative or Professional Faculty
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Sponsorship Eligibility: Not eligible for visa sponsorship
Salary: Salary commensurate with education and experience
Restricted: Yes
Criminal Background Check: Yes
Security Clearance Check: Yes
About the Department:
Continuing and Professional Education (CPE) at George Mason University serves as the university's central hub for workforce development, executive education, and applied professional learning. CPE partners with federal agencies, industry, and academic units across Mason to design and deliver high-impact training programs that strengthen the region's talent pipeline.
CPE supports strategic university initiatives by offering flexible, mission-aligned programs-including short courses, certificate programs, customized federal training, and large-scale workforce skilling efforts-that advance organizational performance and address emerging national security, defense, and technology needs. As part of GMU's research and innovation ecosystem, CPE collaborates closely with Mason Defense, academic colleges, and research centers to ensure programs are responsive, experiential, and aligned with federal workforce priorities.
CPE also supports George Mason University's efforts to expand and deliver impactful defense and national security programs through applied research, federal partnerships, workforce development, and strategic initiatives. The department collaborates closely with academic units, research centers, and federal agencies to advance mission-critical national security objectives.
About the Position:
The Program Manager leads and oversees federally funded contract programs supporting research, academic initiatives, or strategic operations with George Mason University's Mason Defense initiative within CPE. The Program Manager ensures effective program execution, compliance with federal regulations, financial stewardship, and seamless collaboration with university stakeholders, federal sponsors, subcontractors, and research teams. This role is essential in maintaining Mason's commitment to high-impact research, national security partnerships, and efficient contract performance.
Responsibilities:
Program Leadership and Execution
  • Leads the planning, execution, and delivery of federal contract program objectives in alignment with university policies and sponsor requirements;
  • Oversees project timelines, milestones, deliverables, and performance metrics; and
  • Facilitates collaboration between faculty researchers, administrative staff, technical teams, federal sponsors, and subcontractors.

Contract and Compliance Management
  • Ensures program operations comply with FAR, DFARS, OMB Uniform Guidance, federal agency regulations, and George Mason University standards;
  • Monitors contract modifications, deliverables, reporting requirements, and documentation; and
  • Supports audits, site visits, and federal reviews, ensuring timely and accurate submission of required materials.

Financial Oversight and Budget Management
  • Develops and manages program budgets, forecasts, spending plans, and cost-tracking mechanisms;
  • Ensures compliance with federal cost principles and university financial policies; and
  • Assists in developing budgets for contract extensions, expansions, or renewal proposals.

Stakeholder Communication
  • Serves as the primary liaison between George Mason University and federal sponsors;
  • Prepares and presents program briefings, updates, and performance reports; and
  • Coordinates meetings, workshops, and reviews with internal and external partners.

Team and Resource Coordination
  • Supports hiring, onboarding, and supervision of program staff, researchers, and subcontractors;
  • Assigns work, monitors performance, and ensures appropriate resource allocation; and
  • Promotes a collaborative working environment across teams and partner institutions.

Strategic and Operational Support
  • Supports proposal development, capture activities, and strategic planning for future sponsored programs;
  • Identifies process improvements and implement efficiencies across program operations; and
  • Ensures long-term sustainability and growth of the program's contract portfolio.

Required Qualifications:
  • Bachelor's degree in Business Administration, Project/Program Management, Engineering, Public Policy, Information Technology, or related field or the equivalent combination of education and experience;
  • Generally, 7+ years of program or project management experience, with typically at least 3 years managing U.S. federal contracts;
  • Strong knowledge of FAR/DFARS, federal procurement, and sponsored research compliance;
  • Demonstrated success managing multi-disciplinary teams and complex program environments;
  • Excellent communication, strategic planning, and analytical skills;
  • Proficiency with project management tools, reporting systems, and MS Office applications;
  • U.S. citizenship required; and
  • Active TS/SCI or the ability to maintain a US security clearance is required.

Preferred Qualifications:
  • Master's degree in related field;
  • Experience working within higher education or research institutions;
  • Experience with DoD, DHS, NSF, NIH, DARPA, or other federal research sponsors; and
  • Familiarity with university research administration systems and processes.

Instructions to Applicants:
For full consideration, applicants must apply for Program Manager, Federal Programs at https://jobs.gmu.edu/. Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter/Letter of Intent with Resume for review.
Posting Open Date: April 8, 2026
For Full Consideration, Apply by: May 15, 2026
Open Until Filled: Yes
Mason Ad Statement
George Mason University is a nationally ranked R1 research university committed to creating a more just, free, and prosperous world. With 40,000 enrolled students, George Mason is the largest and most diverse public research university in Virginia, offering degree programs at the master's, doctoral, and professional level, along with certificates and credentials.
George Mason fosters an All Together Different environment for students, faculty, and staff, driven by our core beliefs. We believe in inclusivity over exclusivity; we believe in advancing our mission by being willing to take risks, not avoiding them; and we believe our best work is possible when we apply our diversity of origin, identity, circumstance, and thought.
Equity Statement
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Campus Safety Information
Mason's Annual Security and Fire Safety Report is available at http://police.gmu.edu/annual-security-report/

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