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Expo Events Jobs in California (NOW HIRING)

Apex Informatics

Events Manager

Pleasanton, CA · On-site

Expo * Marketing Core Team * Marketing PMO, Events, Corp Comm, Creative, EAs * Ask the Expert * Executives * Sponsors (and Partners) * Analysts and Media * Video * Customer Marketing * Design pre ...

The h.wood Group

Expo

Pacific Palisades, CA · On-site

$20 - $22/hr

In addition to hospitality concepts, The h.wood Group offers corporate branding, catering, event ... The Food Runner/Expo is a pivotal position in maintaining the steady food flow of a restaurant and ...

The h.wood Group

Expo

Los Angeles, CA · On-site

$20 - $22/hr

In addition to hospitality concepts, The h.wood Group offers corporate branding, catering, event ... The Food Runner/Expo is a pivotal position in maintaining the steady food flow of a restaurant and ...

ServiceTitan

Senior Events Specialist

Glendale, CA · On-site +1

Reporting to the Events Manager, the Senior Events Specialist will be a critical player in ensuring ... Partner with the expo hall production team on booth design, layout, and logistics * Own the sponsor ...

Carmel Valley Ranch

Lead Expo (Food Runner)- FT

Carmel, CA · On-site

$17.25 - $23.50/hr

The Lead Runner & Expo oversees food runners during service, organizes ticket flow, verifies order accuracy, and supports efficient restaurant operations in all dining outlets, special events, and ...

New

Hyatt

Lead Expo (Food Runner)- FT

Carmel, CA · On-site

The Lead Runner & Expo oversees food runners during service, organizes ticket flow, verifies order accuracy, and supports efficient restaurant operations in all dining outlets, special events, and ...

Trivandi

Pavilion Host | USA Pavilion, Expo 2027 Belgrade

CA · On-site

$15 - $20.25/hr

Pavilion Host | USA Pavilion, Expo 2027 Belgrade Department: Operations & Delivery Employment Type ... Due to the live-event nature of the project, support may occasionally be required with limited ...

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How much do expo events jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for expo events in California is $17.08, according to ZipRecruiter salary data. Most workers in this role earn between $12.79 and $18.99 per hour, depending on experience, location, and employer.

What is an expo events job?

An Expo Events job involves planning, organizing, and managing events, such as trade shows, conventions, and exhibitions. Responsibilities may include coordinating logistics, liaising with vendors, setting up booths, and ensuring a smooth experience for exhibitors and attendees. Strong organizational skills, attention to detail, and the ability to work under deadlines are important for this role.

What are the key skills and qualifications needed to thrive in the expo events position, and why are they important?

To thrive in an Expo Events role, you need strong organizational skills, event planning experience, and attention to detail, often backed by a degree in event management or hospitality. Familiarity with event management software, registration systems, and audiovisual equipment is typically required, and certifications like CMP (Certified Meeting Professional) can be advantageous. Excellent communication, problem-solving abilities, and the capacity to multitask while working under pressure are essential soft skills. These qualifications ensure smooth event execution, effective coordination with vendors and stakeholders, and memorable attendee experiences.

What are the main challenges faced by expo events professionals, and how can they be overcome?

Expo events professionals often face challenges such as tight deadlines, last-minute changes, and coordinating multiple vendors or stakeholders simultaneously. Adapting quickly to unexpected obstacles—like technology issues or schedule adjustments—requires a solutions-oriented mindset and strong teamwork. Building contingency plans, maintaining clear communication, and staying up-to-date with industry best practices can help you navigate these common hurdles. By proactively preparing for challenges, you can ensure successful event execution and a positive experience for both exhibitors and attendees.

What are the most commonly searched types of Expo Events jobs in California?

The most popular types of Expo Events jobs in California are:

What are popular job titles related to Expo Events jobs in California?

For Expo Events jobs in California, the most frequently searched job titles are:

What job categories do people searching Expo Events jobs in California look for?

The top searched job categories for Expo Events jobs in California are:

Expo Events jobs near you
Infographic showing various Expo Events job openings in California as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, 1% Temporary, and 1% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $35,517 per year, or $17.1 per hour.

Events Manager

Apex Informatics

Pleasanton, CA • On-site

Full-time

Re-posted 21 days ago

Job description

Title: Events Manager,
Pleasanton, CA, 2-3 days onsite
Must Have
  • Brand Events PM
  • Collaboration Skills
  • Corporate Event Manager
  • Events Management
  • google sheets
  • Google slides
  • Microsoft Outlook
  • Project Management
  • Scheduling
  • Slack
  • VIP handling
  • VIP management
  • VIPs management

Nice To Have
  • Rainfocus experience

JOB DESCRIPTION
Join the Experience Marketing team to lead the strategy and management of employee scheduling and the execution of the VIP program for DevCon (June) and Workday Rising (September). In this business critical role you will be a pivotal piece of the Operations workstream providing key support for all attending Workmates, and our VIP of attendees (Workday Executives, Customers, and Third-Party talent/speakers). This will include:
Employee Scheduler
Pre-event:
  • Employee Support Strategy
      • Confirm employee support strategy by building out requirements in order to confirm a list of employee attendees. This will include support from various teams for areas like:
        • Breakout Sessions
        • Keynote
        • Sales, Field, and Executive Meetings
        • Expo
        • Marketing Core Team
        • Marketing PMO, Events, Corp Comm, Creative, EAs
        • Ask the Expert
        • Executives
        • Sponsors (and Partners)
        • Analysts and Media
        • Video
        • Customer Marketing
      • Design pre-registration form in partnership with our registration team in RainFocus (event registration tool) to gather employee attendee information to be used for review and approval to register:
        • Arrival/departure dates
        • Expertise / Role
        • Available windows to staff
        • Contact information
        • Emergency sub
  • List Manager
      • Manage and maintain employee list of all Workmates and assignments.
      • Ensure form is fully filled out by all conference support & teams:
      • Ensure the schedule remains updated.
      • Manage all updates, swaps, removals, and/or add employees as needed.
      • Upload and maintain the approved lists in the scheduling tool.
  • Support Speaker and Expo List Management:
    • Work with EXPO leads to confirm staffing needs, how it will work, and where to assign.
    • Gather and consolidate all required workers to staff expo areas, including but not limited to:
      • product demos/solutions
      • Services
      • Culture (i.e. VIBE, Opportunity Onramps, etc.)
      • Activations mapping to Keynote
      • Welcome and wayfinding counters
      • Industries zone
    • Support Single, Double, and Triple Session speaker job assignments & communications:
      • Work with the content team to collect the list of session speakers who are tasked to also support shift(s) .
      • Align to Expo volunteer shift needs.

Onsite:
  • Create and distribute daily staffing sheets and issue daily "no show" reports.
  • Manage employee check-in area and lounge:
    • Scan employee volunteers for shifts onsite.
    • Advise to the agency as to what is needed for the space - tables, chairs, power, etc.
    • Communicate back to employee leads where this area will be so they can inform employees.
    • Have lounge area added to support maps/communications.
    • Fill in with volunteer shifts as needed, due to employee no-show or illness.

VIP Manager
  • Executing VIP Strategy
    • Meeting with subject matter experts to learn of the ins and outs of management.
    • Create a VIP project plan and confirm milestones to achieve full VIP strategy which includes:
      • Communication plan
      • Resources like VIP tracker, VIP deck, VIP FAQ, etc.
    • Execute all deliverables, experience, and perks for tiers of support.
    • Enforce governance based on VIP tiers and established criteria.
    • Establish relationships with key partners including by not limited to Executive Assistants, Housing lead, agency support staff, operations, Chiefs of Staff, security, etc.
    • Support Operations Lead with all agency and VIP initiatives
    • Possess existing relationships with key stylists, editors, producers and influence rs
    • Contribute to innovative and tactical communications strategies
    • Acts as the single point of contact responsible for the successful planning and execution of all VIPs attending Workday Rising which includes:
      • Workday Executives
      • Third Party Speakers / Talent
      • Customers
    • Prepares VIP agendas prior to visit, provides corporate materials and binders, and coordinates gifts
    • Performs a wide range of administrative support duties as required, including but not limited to: using advanced PC/Mac applications, filing, directing phone and in-person requests for information, preparation of correspondence, travel coordination, etc.
    • Manages the VIP coordination with approved external vendors
    • Work closely with Operations Lead to ensure all VIP expenses are within budget
    • Maintains accurate records for the VIP operations and maintains a live working schedule and notes for all activities at Workday Rising for VIPs.
    • Performs a wide range of special projects as assigned by Operations Lead.
    • The main responsibilities of this position include managing the portfolio of VIP Workday Rising attendees delivering high-quality service and experience to these attendees.
    • Devise and implement strategies to drive VIP experience, scale the program, and proper governance•
    • Craft personalized and unforgettable experiences for VIPs, fostering a deeper affinity with the Workday brand.
    • Provide prompt and effective responses to inquiries from VIPs, swiftly resolving any issues or concerns they may have in a timely manner
    • Generate detailed reports on the VIP member portfolio, tracking key metrics and delivering valuable insights on their performance and preferences
    • As needed, contribute to the planning, attendance, and hosting of exclusive events for VIPs

Onsite:
  • Performs all operational aspects of the VIP program including shipping and receiving, room drops, airport transfers, housing upgrades, badge pickup/delivery/printing, VIP data and records storage.
  • Coordinate with VIP assistants/handlers to ensure all arrivals and departures are executed to expectation and flawlessly.

Skills Needed:
  • Organization
  • Communication
  • High attention to detail.
  • Collaboration
  • Experience Design
  • Events
  • Cross-functional
  • Customer service
  • Possesses great self-confidence and an outgoing personality
  • Excellent interpersonal skills with an emphasis on relationship building, retention, and growth
  • Demonstrates an irrepressible positive and winning attitude
  • Self-starter with the ability to work independently
  • Detail-oriented with excellent problem-solving skills
  • Team player who can work well in a collaborative environment

Experience Needed:
  • Experience managing 1000+ employee schedules over a multi-day event.
  • Scheduling tool management.
  • Microsoft Outlook
  • Slack
  • Google sheets, docs, slides, and forms.
  • Experience with RainFocus a plus.
  • Executive Assistant experience is highly desirable.

Apply