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Exhibits Coordinator Jobs (NOW HIRING)

Salon D'Art

PT Art Exhibition Coordinator

Sonoma, CA · On-site

$25/hr

Curate semi-weekly PopUp Exhibits * Welcome guests and support exhibition hosting * Facilitate silent bidding and assist with art sales * Earn commission on each artwork sold * Work with Art Handler ...

Salon D'Art

PT Art Exhibition Coordinator

Sonoma, CA · On-site

$25/hr

Curate semi-weekly PopUp Exhibits * Welcome guests and support exhibition hosting * Facilitate silent bidding and assist with art sales * Earn commission on each artwork sold * Work with Art Handler ...

Salon D'Art

PT Art Exhibition Coordinator

Sonoma, CA · On-site

$25/hr

Curate semi-weekly PopUp Exhibits * Welcome guests and support exhibition hosting * Facilitate silent bidding and assist with art sales * Earn commission on each artwork sold * Work with Art Handler ...

Dupont Registry

Exhibitor Service Coordinator

Manhattan, NY · On-site

$21.75 - $27.50/hr

Exhibitor Services Coordinator Fixed-term contract: May 1, 2026 - November 30, 2026 Location: New York City Work model: Hybrid / remote-flex, with regular in-person meetings in NYC and full on-site ...

duPont Registry

Exhibitor Service Coordinator

Manhattan, NY · On-site

$21.75 - $27.50/hr

About the role Rétromobile New York is seeking an Exhibitor Services Coordinator to manage the exhibitor journey after contract signature and help ensure a smooth path from onboarding to onsite ...

duPont Registry

Exhibitor Service Coordinator

Manhattan, NY

$21.75 - $27.50/hr

About the role Retromobile New York is seeking an Exhibitor Services Coordinator to manage the exhibitor journey after contract signature and help ensure a smooth path from onboarding to onsite ...

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Exhibits Coordinator information

What does an exhibits coordinator do?

An exhibits coordinator is responsible for planning, designing, and installing exhibits for museums, galleries, or trade shows. They manage project timelines, coordinate with artists or vendors, and ensure exhibits meet safety and quality standards, often using tools like CAD software. Strong organizational and communication skills are essential for this role.

What is the difference between Exhibits Coordinator vs Event Coordinator?

AspectExhibits CoordinatorEvent Coordinator
CredentialsRelevant certifications in exhibit design, project managementEvent planning certifications, hospitality or marketing background
Work EnvironmentMuseums, trade shows, galleriesConferences, corporate events, festivals
Employer & IndustryExhibition venues, museums, trade show organizersEvent planning companies, corporate clients

While both roles involve planning and coordination, Exhibits Coordinators focus on designing and managing exhibits for museums or trade shows, whereas Event Coordinators handle a broader range of events like conferences and festivals. The roles share skills in project management and vendor coordination but differ in their specific environments and target audiences.

What is an exhibits coordinator?

Exhibits Coordinators are professionals responsible for planning, organizing, and managing exhibits in museums, galleries, trade shows, or other venues. Their duties often include coordinating logistics, working with designers and vendors, handling installation and deinstallation, and ensuring exhibits meet organizational and safety standards. They also collaborate with curators, educators, and marketing teams to create engaging and informative displays for the public. Strong organizational, communication, and project management skills are essential for this role.

What are the key skills and qualifications needed to thrive as an exhibits coordinator, and why are they important?

To thrive as an Exhibits Coordinator, you typically need experience in event planning, project management, and a background in museum studies or a related field. Familiarity with exhibit design software, collection management systems, and logistics tools is often required, along with knowledge of safety and handling protocols. Strong organizational skills, creativity, and effective communication are crucial soft skills for coordinating teams and engaging audiences. These competencies ensure seamless exhibit production, visitor satisfaction, and the successful preservation and presentation of collections.

What are some common challenges faced by exhibits coordinators, and how can they be addressed?

Exhibits Coordinators often face challenges such as managing tight installation schedules, coordinating with multiple vendors, and ensuring all exhibit components meet safety and accessibility standards. Balancing creative vision with budget constraints can also be demanding. To address these challenges, strong organizational skills, proactive communication, and flexibility are essential. Collaborating closely with curators, designers, and facilities teams helps ensure smooth project execution and allows for quick problem-solving when unexpected issues arise.
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What are the most commonly searched types of Exhibits jobs? The most popular types of Exhibits jobs are:
Who are the top companies hiring for Exhibits Coordinator jobs? The top employers for Exhibits Coordinator jobs are:
What states have the most Exhibits Coordinator jobs? States with the most job openings for Exhibits Coordinator jobs include:
Exhibits Coordinator jobs near you
Infographic showing various Exhibits Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution.

Coordinator, Exhibitions

Dallas Arboretum and Botanical Garden

Dallas, TX • On-site

Full-time

Medical, Retirement, PTO

Posted 8 days ago

Job description

Job Type
Full-time
Description
JOB SUMMARY:
The Coordinator, Exhibitions supports the planning, coordination, and execution of the Arboretum's exhibition portfolio, including recurring seasonal exhibitions and large-scale temporary exhibitions that advance the Arboretum's mission and enhance the guest experience.
Reporting to the Director of Exhibitions, the Coordinator provides project coordination and administrative support throughout the exhibition lifecycle, helping ensure projects remain organized, on schedule, and aligned through effective communication, documentation, and collaboration with internal departments and external partners.
ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
  • Coordinate day-to-day planning and execution activities for multiple exhibition projects.
  • Maintain project schedules, timelines, documentation, and action item logs, while monitoring project milestones and following up with departments and external partners to ensure timely completion of deliverables.
  • Prepare project plans, implementation schedules, and logistics for exhibition projects.
  • Coordinate exhibition installation, operation, maintenance, and deinstallation activities to support exhibition readiness and a high-quality guest experience.
  • Coordinate cross-departmental communication to ensure alignment throughout the exhibition lifecycle.
  • Schedule project meetings, prepare agendas, document decisions and action items, and follow up on outstanding items to support timely project execution.
  • Coordinate communication, logistics, and project activities with exhibition studios, artists, consultants, vendors, contractors, and other external partners.
  • Coordinate site visits, meetings, contract administration, purchase requests, and vendor documentation.
  • Maintain files, templates, project management resources, and other departmental documentation.
  • Assist in developing departmental procedures, templates, and project management tools.
  • Assist with budget tracking, procurement, invoice processing, and financial reporting.
  • Recommend process improvements that enhance efficiency and project delivery.
  • Provide administrative and project support to the Exhibitions Department
  • Perform other duties and special projects assigned by the Director of Exhibitions and/or in support of the Chief Operating Officer.

Requirements
SKILLS AND QUALIFICATIONS:
  • Bachelor's degree in business administration, project management, museum studies, arts administration, communications, or a related field preferred.
  • Applicable experience coordinating projects, events, operations, or administrative functions in a fast-paced, collaborative environment.
  • Demonstrated ability to manage multiple priorities, coordinate competing deadlines, and maintain exceptional attention to detail.
  • Experience in a public garden, museum, cultural institution, visitor attraction, performing arts organization, or similar experiential environment preferred.
  • Experience coordinating vendors, contractors, consultants, or other external partners preferred.
  • Excellent written, verbal, and interpersonal communication skills.
  • Commitment to the Dallas Arboretum's mission and collaborative, guest-focused culture.
  • Proficiency with Microsoft Office Suite and project management software.
  • Ability to work occasional evenings, weekends, and holidays as required.
  • Ability to successfully complete all pre-employment requirements, including a background check and drug screening.

KEY COMPETENCIES:
  • Accountability
  • Collaboration
  • Communication
  • Customer service
  • Organization and time management
  • Problem solving

To help you stay energized, engaged, and inspired, we offer a wide range of benefits including comprehensive healthcare, a 401K, and Paid Time Off (PTO).
The mission of the Dallas Arboretum and Botanical Garden is to be a garden for all that enriches lives through beauty, learning, and connection. We are a world-class sanctuary where people and plants flourish in the natural environment.
The Dallas Arboretum is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, age, color, ancestry, national origin, place of birth, religion, sex, sexual orientation, gender identity and expression, military or veteran status, genetic characteristics or disability unrelated to job performance.

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