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Exhibits Coordinator Jobs (NOW HIRING)

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Exhibits Manager

Baltimore, MD

$50K - $55K/yr

  • Medical

  • Life

  • PTO

Supervise Exhibits Coordinator. What you will possess to be successful * You will exemplify our team's core value of continuous learning. * You will partner with team members to develop agreed ...

associated

Exhibits Manager

Baltimore, MD

$50K - $55K/yr

  • Medical

  • Life

  • PTO

Supervise Exhibits Coordinator. What you will possess to be successful * You will exemplify our team's core value of continuous learning. * You will partner with team members to develop agreed ...

associated

Exhibits Manager

Baltimore, MD · On-site

$50K - $55K/yr

  • Medical

  • Life

  • PTO

Supervise Exhibits Coordinator. What you will possess to be successful * You will exemplify our team's core value of continuous learning. * You will partner with team members to develop agreed ...

City of Mesa

Museum Exhibitions Coordinator

Mesa, AZ · On-site

$64K - $88K/yr

A Museum Exhibitions Coordinator is responsible for developing strategy, management, design ... This classification may supervise the Museum Exhibits Preparator and/or the Museum Exhibits ...

City of Mesa, AZ

Museum Exhibitions Coordinator

Mesa, AZ · On-site

$64K - $88K/yr

A Museum Exhibitions Coordinator is responsible for developing strategy, management, design ... This classification may supervise the Museum Exhibits Preparator and/or the Museum Exhibits ...

Arizona Science Center

Exhibits Manager - Full Time

Phoenix, AZ · On-site

$58K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Job Title: Exhibits Manager - Full Time Reports To: Chief of Science & Curiosity FLSA Status ... Coordinates preventative maintenance protocols and schedules in all areas of responsibility to ...

Arizona Science Center

Exhibits Manager - Full Time

Phoenix, AZ · On-site

$58K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Job Title: Exhibits Manager - Full Time Reports To: Chief of Science & Curiosity FLSA Status ... Coordinates preventative maintenance protocols and schedules in all areas of responsibility to ...

Salon D'Art

PT Art Exhibition Coordinator

Sonoma, CA · On-site

$25/hr

Curate semi-weekly PopUp Exhibits * Welcome guests and support exhibition hosting * Facilitate silent bidding and assist with art sales * Earn commission on each artwork sold * Work with Art Handler ...

Salon D'Art

PT Art Exhibition Coordinator

Sonoma, CA · On-site

$25/hr

Curate semi-weekly PopUp Exhibits * Welcome guests and support exhibition hosting * Facilitate silent bidding and assist with art sales * Earn commission on each artwork sold * Work with Art Handler ...

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Exhibits Coordinator information

What is an exhibits coordinator?

Exhibits Coordinators are professionals responsible for planning, organizing, and managing exhibits in museums, galleries, trade shows, or other venues. Their duties often include coordinating logistics, working with designers and vendors, handling installation and deinstallation, and ensuring exhibits meet organizational and safety standards. They also collaborate with curators, educators, and marketing teams to create engaging and informative displays for the public. Strong organizational, communication, and project management skills are essential for this role.

What are the key skills and qualifications needed to thrive as an exhibits coordinator, and why are they important?

To thrive as an Exhibits Coordinator, you typically need experience in event planning, project management, and a background in museum studies or a related field. Familiarity with exhibit design software, collection management systems, and logistics tools is often required, along with knowledge of safety and handling protocols. Strong organizational skills, creativity, and effective communication are crucial soft skills for coordinating teams and engaging audiences. These competencies ensure seamless exhibit production, visitor satisfaction, and the successful preservation and presentation of collections.

What are some common challenges faced by exhibits coordinators, and how can they be addressed?

Exhibits Coordinators often face challenges such as managing tight installation schedules, coordinating with multiple vendors, and ensuring all exhibit components meet safety and accessibility standards. Balancing creative vision with budget constraints can also be demanding. To address these challenges, strong organizational skills, proactive communication, and flexibility are essential. Collaborating closely with curators, designers, and facilities teams helps ensure smooth project execution and allows for quick problem-solving when unexpected issues arise.

What is the difference between Exhibits Coordinator vs Event Coordinator?

AspectExhibits CoordinatorEvent Coordinator
CredentialsRelevant certifications in exhibit design, project managementEvent planning certifications, hospitality or marketing background
Work EnvironmentMuseums, trade shows, galleriesConferences, corporate events, festivals
Employer & IndustryExhibition venues, museums, trade show organizersEvent planning companies, corporate clients

While both roles involve planning and coordination, Exhibits Coordinators focus on designing and managing exhibits for museums or trade shows, whereas Event Coordinators handle a broader range of events like conferences and festivals. The roles share skills in project management and vendor coordination but differ in their specific environments and target audiences.

What cities are hiring for Exhibits Coordinator jobs?

Cities with the most Exhibits Coordinator job openings:

What are the most commonly searched types of Exhibits jobs?

The most popular types of Exhibits jobs are:

Who are the top companies hiring for Exhibits Coordinator jobs?

The top employers for Exhibits Coordinator jobs are:

What states have the most Exhibits Coordinator jobs?

States with the most job openings for Exhibits Coordinator jobs include:

Exhibits Coordinator jobs near you
Infographic showing various Exhibits Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, 1% Temporary, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Senior Coordinator, Exhibits

American Association for Cancer Research

Philadelphia, PA

Full-time

Re-posted 3 days ago

Job description

The Senior Exhibits Coordinator will be the primary support to the Director of Exhibits on all exhibition related duties. Duties included, but are not limited to, meetings management, booth sales, exhibit hall logistics, floorplan configuration, developing and executing marketing plan, as well as overall exhibitions/meetings/conferences responsibilities. This individual will serve as liaison to various vendor partners related to sponsorships and exhibit hall management.


  • Provides support to the Exhibits Manager and Senior Director, Exhibits with regards to booth sales and management for all exhibitions, including Annual Meeting, SABCS, and Special Conferences.
  • Provides oversight for the development of the exhibitor prospectus, exhibitor toolkit, and marketing brochure.
  • Prepares exhibitor marketing material, including brochures, timelines, and distribution material.
  • Prepares exhibitor bulletins and email correspondence for exhibitors and vendor partners.
  • Monitors AACR Exhibits webpage, submits updates and edits as needed.
  • Maintains exhibitor list and contacts in Nonprofit cloud.
  • Responsible for the preparation of the exhibitor service kit and exhibitor communications for all exhibitions, meetings, and conferences, where applicable.
  • Serves as support for Online Exhibit Sales Program. Works with the vendor to coordinate the development of the system, including sales reports, floor plan, and sales process.
  • Assists tracking priority points and supporting documentation as needed
  • Prepares correspondence and monitors appointments for booth selection.
  • Monitors and responds to group exhibitor email box within 24 hours.
  • Sell, assigns, coordinates, and communicates with Exhibitor Spotlight Theater presenters.
  • Manages, approves, and schedules third party exhibitor spotlight emails through Registration provider.
  • Acts as the contact for all exhibits associated with special and mid-size conferences, including registration, floorplans, and coordination with meetings team.
  • Travels to Annual Meeting with Senior Director, Exhibits to manage on-site logistics, contractor set-up/dismantling of the show floor, enforcement of all rules and regulations, exhibitor communications.
  • Assists in the preparation of post-meeting reports and exhibitor survey.
  • Prepares monthly exhibit sales reports and exhibitor retention reports.
  • Supports the Exhibits Manager and Senior Director, Exhibits with assigned work related to the AACR Annual Meeting Exhibition and San Antonio Breast Cancer Symposium.
  • Works in a team environment and collaborates with other departments including finance, marketing, and programs.
  • Performs the essential functions of the position and other tasks as required.

  • At least 5 years’ experience in the meetings industry, exhibit management, exhibit sales, and/or meeting management.
  • Excellent writing and verbal communication skills.
  • Flexible and versatile.
  • Excellent organizational and multi-tasking skills.
  • Ability to maintain high level of professionalism with AACR Members, Exhibitors, and co-workers.
  • Customer-driven with the ability to make good decisions.
  • Excellent interpersonal skills.
  • Strong sense of professional business ethics, appearance and etiquette.
  • 10% travel required.

Education and Training:

  • BA or BS degree
  • CEM or CMP Preferred

Computer Knowledge:

  • Proficiency in Word, Excel, Adobe, Map Your Show, and Salesforce or nonprofit cloud preferred.

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