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Executive Program Assistant Jobs in Pennsylvania

Philly Peace In Progress

Program Assistant

Philadelphia, PA · On-site

$37K - $47K/yr

Volunteer Program Assistant Philly Peace in Progress - Philadelphia, PA (Hybrid Preferred) About Us ... Collaborate with the Program Coordinator and Executive Director on program needs * Contribute ideas ...

MaST II - Tacony

M2 - Program Assistant

Philadelphia, PA · On-site

$12/hr

School Functions Manager/Local School Administration/CEO Qualifications: * High school diploma or equivalent required (minimum). * Ability to develop a positive rapport with all students. * Ability ...

Scully Company

EXECUTIVE ASSISTANT

Jenkintown, PA · On-site

SPRIDE program * Assist regional managers and other executives with project coordination, implementation, and execution * Coordinate corporate office happy hours * Dinner Club for the Port-O-Call

Scully Careers

EXECUTIVE ASSISTANT

Jenkintown, PA · On-site

$70K - $80K/yr

SPRIDE program * Assist regional managers and other executives with project coordination, implementation, and execution * Coordinate corporate office happy hours * Dinner Club for the Port-O-Call

Scully Careers

EXECUTIVE ASSISTANT

Jenkintown, PA · On-site

SPRIDE program * Assist regional managers and other executives with project coordination, implementation, and execution * Coordinate corporate office happy hours * Dinner Club for the Port-O-Call

Scully Company

EXECUTIVE ASSISTANT

Jenkintown, PA · On-site

$70K - $80K/yr

SPRIDE program * Assist regional managers and other executives with project coordination, implementation, and execution * Coordinate corporate office happy hours * Dinner Club for the Port-O-Call

Scully Company

EXECUTIVE ASSISTANT

Jenkintown, PA · On-site

$70K - $80K/yr

SPRIDE program * Assist regional managers and other executives with project coordination, implementation, and execution * Coordinate corporate office happy hours * Dinner Club for the Port-O-Call

Scully Company

EXECUTIVE ASSISTANT

Jenkintown, PA

$70K - $80K/yr

SPRIDE program * Assist regional managers and other executives with project coordination, implementation, and execution * Coordinate corporate office happy hours * Dinner Club for the Port-O-Call

Scully Careers

EXECUTIVE ASSISTANT

Jenkintown, PA · On-site

SPRIDE program * Assist regional managers and other executives with project coordination, implementation, and execution * Coordinate corporate office happy hours * Dinner Club for the Port-O-Call

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Executive Program Assistant information

What is an executive program assistant?

Executive Program Assistants are professionals who provide administrative and organizational support to executives or senior managers, often within a specific program or department. Their duties typically include scheduling meetings, managing communications, preparing reports, coordinating events, and assisting with project management. They serve as a key point of contact between executives, staff, and external stakeholders, helping ensure the smooth operation of programs. Strong organizational, communication, and multitasking skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive program assistant?

To thrive as an Executive Program Assistant, you need strong organizational, multitasking, and administrative skills, often supported by a bachelor's degree or relevant experience. Familiarity with office software suites, scheduling tools, and project management systems is typically required. Excellent communication, discretion, and problem-solving abilities are crucial soft skills for supporting executives and coordinating complex programs. These skills ensure seamless operations, effective support for leadership, and the successful execution of organizational initiatives.

How does an executive program assistant typically support cross-functional teams within an organization?

Executive Program Assistants are often at the center of cross-functional collaboration, coordinating schedules, preparing meeting materials, and ensuring communication flows smoothly between departments. They may facilitate project timelines, track deliverables, and act as a liaison between executives and various teams. This role requires strong organizational and interpersonal skills, as you'll frequently interact with staff across all levels and must be adept at prioritizing competing demands. Successfully supporting cross-functional teams is key to ensuring that organizational initiatives progress efficiently and on schedule.

What is the difference between Executive Program Assistant vs Administrative Assistant?

AspectExecutive Program AssistantAdministrative Assistant
CredentialsTypically requires relevant experience; certifications are optionalOften requires high school diploma or equivalent; certifications are optional
Work EnvironmentSupports executives and program teams in corporate or nonprofit settingsSupports general office functions across various industries
Employer & Industry UsageCommon in corporate, government, and nonprofit sectors for supporting programs and executives

The main difference is that an Executive Program Assistant focuses on supporting specific programs and executive-level staff, often requiring specialized knowledge and experience. An Administrative Assistant provides broader administrative support across departments. Both roles require strong organizational skills, but the Executive Program Assistant typically works more closely with high-level management on specialized projects.

What are the most commonly searched types of Executive Program jobs in Pennsylvania?

The most popular types of Executive Program jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Executive Program Assistant jobs?

Cities in Pennsylvania with the most Executive Program Assistant job openings:

Executive Program Assistant jobs near you

Program Assistant

Philadelphia, PA • On-site

Philly Peace In Progress
See more jobs at Philly Peace In Progressexternal

$37K - $47K/yr

Other

Posted 4 days ago

Job description

Volunteer Program Assistant

Philly Peace in Progress – Philadelphia, PA (Hybrid Preferred)

About Us

Philly Peace in Progress is a community‑centered nonprofit dedicated to supporting youth, families, and individuals through empowerment programs, violence‑prevention initiatives, and resource connection. We believe in creating safe spaces, building strong relationships, and helping people move toward stability and success.

Position Overview

We are seeking dedicated individuals who have a passion for helping others and who want to gain valuable experience to strengthen their résumé. As a Volunteer Program Assistant, you will support the planning, coordination, and delivery of our youth and community programs.

We do offer some remote opportunities, but we strongly prefer hybrid volunteers who can support both virtual tasks and in‑person program days when needed.

If you’re looking to make a real impact while building professional skills, come join our team.

Key Responsibilities

  • Assist with planning and coordinating program activities, workshops, and events
  • Support youth participants during sessions (in‑person or virtual)
  • Help prepare materials, resources, and program documents
  • Communicate with participants, families, and volunteers as needed
  • Track attendance, collect feedback, and help maintain program records
  • Collaborate with the Program Coordinator and Executive Director on program needs
  • Contribute ideas to strengthen program engagement and impact

Qualifications

  • Passion for community service, youth development, or helping others
  • Strong communication and interpersonal skills
  • Reliable, professional, and able to work independently
  • Comfortable with hybrid work (remote tasks + in‑person program days)
  • Basic computer skills (Google Workspace or Microsoft Office)
  • Ability to commit to at least 6 months

Time Commitment

Hybrid preferred. Remote tasks are available, but in‑person participation is needed during active program sessions and events.

What You’ll Gain

  • Hands‑on experience in program coordination and nonprofit operations
  • Professional skills to strengthen your résumé
  • Opportunities to support meaningful community impact
  • A supportive team environment that values your growth

Apply