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Executive Program Assistant Jobs in Oklahoma (NOW HIRING)

Williams Companies

Executive Assistant Sr

Tulsa, OK · Hybrid

The Executive Assistant Sr. is responsible for providing administrative support to our Executive ... Strong pay plus an annual incentive program * Hybrid work for most office roles, plus real ...

The Williams Company

Executive Assistant Sr

Tulsa, OK · On-site

The Executive Assistant Sr. is responsible for providing administrative support to our Executive ... Strong pay plus an annual incentive program * Hybrid work for most office roles, plus real ...

Williams Companies

Executive Assistant Sr

Tulsa, OK · On-site

The Executive Assistant Sr. is responsible for providing administrative support to our Executive ... Strong pay plus an annual incentive program * Hybrid work for most office roles, plus real ...

Williams

Executive Assistant Sr

Tulsa, OK · On-site

The Executive Assistant Sr. is responsible for providing administrative support to our Executive ... Strong pay plus an annual incentive program * Hybrid work for most office roles, plus real ...

It's My Community

Executive Director

Oklahoma City, OK · On-site

... programs, finances, compliance, risk, workforce matters, and community impact. * Assist with board ... Executive leadership experience in a nonprofit, social‑services, community‑development, or ...

New

Enidchamber

Executive Director

Enid, OK · On-site

... programs and finances, and serves as the public face of the Foundation to donors, the medical ... Assistant Director and any additional staff, contractors, and volunteers Status: Full-time, ...

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Executive Program Assistant information

What is an executive program assistant?

Executive Program Assistants are professionals who provide administrative and organizational support to executives or senior managers, often within a specific program or department. Their duties typically include scheduling meetings, managing communications, preparing reports, coordinating events, and assisting with project management. They serve as a key point of contact between executives, staff, and external stakeholders, helping ensure the smooth operation of programs. Strong organizational, communication, and multitasking skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an executive program assistant?

To thrive as an Executive Program Assistant, you need strong organizational, multitasking, and administrative skills, often supported by a bachelor's degree or relevant experience. Familiarity with office software suites, scheduling tools, and project management systems is typically required. Excellent communication, discretion, and problem-solving abilities are crucial soft skills for supporting executives and coordinating complex programs. These skills ensure seamless operations, effective support for leadership, and the successful execution of organizational initiatives.

How does an executive program assistant typically support cross-functional teams within an organization?

Executive Program Assistants are often at the center of cross-functional collaboration, coordinating schedules, preparing meeting materials, and ensuring communication flows smoothly between departments. They may facilitate project timelines, track deliverables, and act as a liaison between executives and various teams. This role requires strong organizational and interpersonal skills, as you'll frequently interact with staff across all levels and must be adept at prioritizing competing demands. Successfully supporting cross-functional teams is key to ensuring that organizational initiatives progress efficiently and on schedule.

What is the difference between Executive Program Assistant vs Administrative Assistant?

AspectExecutive Program AssistantAdministrative Assistant
CredentialsTypically requires relevant experience; certifications are optionalOften requires high school diploma or equivalent; certifications are optional
Work EnvironmentSupports executives and program teams in corporate or nonprofit settingsSupports general office functions across various industries
Employer & Industry UsageCommon in corporate, government, and nonprofit sectors for supporting programs and executives

The main difference is that an Executive Program Assistant focuses on supporting specific programs and executive-level staff, often requiring specialized knowledge and experience. An Administrative Assistant provides broader administrative support across departments. Both roles require strong organizational skills, but the Executive Program Assistant typically works more closely with high-level management on specialized projects.

What are the most commonly searched types of Executive Program jobs in Oklahoma?

The most popular types of Executive Program jobs in Oklahoma are:

Executive Program Assistant jobs near you

Executive Assistant - VP

Tulsa, OK • Hybrid

The Williams Companies
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about The Williams Companiesexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 25 days ago

Williams College rating

5.2

Company rating: 5.2 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

615th of 633 rated colleges and universities

Job description

At Williams, we're powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.


The Executive Assistant is responsible for providing administrative support to our Executive Leaders. To be successful in this role, you'll need to be exceedingly well organized, handle a range of sophisticated assignments requiring the use of experience, innovation and judgment, while working closely with the executive and their sources!

Responsibilities/Expectations:

  • Provides administrative and clerical support for one or more persons, including work of a confidential nature

  • Responds to inquiries from our internal and external business partners

  • Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, preparing presentations, monitoring data, reporting

  • Maintains cost center data and analysis

  • Assists with preparation of budgets and forecasts

  • Supervises work of personnel on assigned projects

  • Mentors others

  • Other duties as assigned

Education/Years of Experience:

  • Required: High school diploma or GED; a minimum five (5) years' experience supporting executive management

  • Preferred: Bachelor's degree

Other Requirements:

  • Strong verbal and written communication skills

  • Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority

  • Needs advanced knowledge of Microsoft Office Application and PC skills, including Microsoft Teams

  • Excellent time management skills, including the coordination of executive meetings, calendars and travel

  • Demonstrates ability to handle confidential and sensitive information

  • Preferred: Beginner to Intermediate knowledge of SharePoint

#LI-RS1

Why Tulsa?

Because here, you don't have to choose between career and lifestyle. Tulsa is a growing hub for innovation and energy, paired with a vibrant arts scene, great food, and a cost of living that actually lets you enjoy it all. Think shorter commutes, bigger impact and a community that feels like home from day one. Check out ExperienceTulsa.com to learn more.


We invest in our people in ways that actually show up in your day-to-day, not just on paper. Our Total Rewards are built to support how you work, live, and plan for what's next.


Here's a look at what that means:


  • Strong pay plus an annual incentive program
  • Hybrid work for most office roles, plus real flexibility in many field positions
  • Medical, dental, and vision coverage with options that fit your life, not the other way around
  • 401(k) with company match and an annual company contribution
  • Paid time off, including company and floating holidays
  • Paid parental leave (up to six weeks per parent), plus fertility and adoption support
  • Advanced AI tools and resources to help level up and work smarter
  • Clear paths to grow your career, with a strong culture of promoting from within
  • Tuition reimbursement and support for continuing education
  • HSA and FSA options
  • Company-paid life insurance and disability coverage
  • Employee stock purchase plan
  • Domestic partner benefits
  • Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.


For more information, please visit Total Rewards | Williams Companies.


Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Education Requirements:

Skill Requirements:

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