Executive Order Jobs in Tennessee (NOW HIRING)

Job Title: Executive Assistant

Location: Nashville, TN

Type: Full-Time

Schedule: Monday–Friday | Flexible schedule with occasional after-hours/weekend events or tasks

Overview:

Our Client is seeking a highly organized, proactive, and technology-forward Executive Assistant to support the CEO in a fast-paced, entrepreneurial environment. This position is ideal for a strategic and operationally minded professional who excels at anticipating needs, managing shifting priorities, creating structure, and serving as a trusted partner to a senior executive. The Executive Assistant will serve as a key operational partner to the CEO, managing a complex calendar, organizing communication and follow-up, coordinating meetings and special projects, improving systems and workflows, and helping create greater efficiency across the CEO’s day-to-day responsibilities. This role requires someone who is confident, highly organized, comfortable managing up, and able to bring order to a dynamic environment while maintaining discretion and professionalism.

Key Responsibilities:

• Serve as a trusted partner to the CEO by proactively managing priorities, anticipating needs, and identifying opportunities to improve efficiency.

• Own and manage a complex executive calendar, prioritizing meetings and protecting time for high-value work.

• Manage incoming meeting requests, communications, and interruptions while appropriately prioritizing competing demands.

• Prepare meeting agendas, attend select meetings, capture detailed notes, identify action items, and ensure timely follow-up.

• Draft, edit, and manage professional correspondence and follow-up communications on behalf of the CEO.

• Track priorities, action items, and follow-ups to ensure consistent progress toward key objectives.

• Lead special projects from concept through completion while coordinating with internal teams and external stakeholders.

• Coordinate events, grand openings, work parties, coaching initiatives, and other company projects.

• Manage vendor communication and coordinate with internal and external partners.

• Develop, document, and improve workflows, processes, and standard operating procedures.

• Organize and maintain digital files, information, and documentation across company systems.

• Utilize technology, AI tools, and automation to improve productivity and reduce administrative inefficiencies.

• Coordinate travel, including itineraries and occasional family travel logistics.

• Provide limited personal support related to scheduling, household logistics, gifting, and other personal matters with discretion.

• Attend weekly leadership and marketing meetings and support ongoing executive priorities.

• Assist with additional operational and special projects as needed.

What They're Looking For:

• 3+ years of experience as an Executive Assistant supporting a CEO, founder, or senior executive preferred.

• Experience managing complex calendars, executive communication, meeting follow-up, and multiple competing priorities.

• Strong operational mindset with the ability to create structure and order in a fast-paced environment.

• Highly proactive and comfortable anticipating needs and taking initiative without being asked.

• Demonstrated ability to manage up, operate independently, and confidently clarify priorities.

• Exceptional written and verbal communication skills.

• Strong organizational skills and exceptional attention to detail.

• Ability to manage confidential and sensitive information with discretion and integrity.

• Strong problem-solving and decision-making skills.

• Highly adaptable and comfortable working in a fast-paced, entrepreneurial environment.

• Strong emotional intelligence and the ability to remain calm and professional under pressure.

• Genuine interest in using technology, AI, automation, and systems to improve efficiency.

• Willingness to support a variety of responsibilities and contribute across departments as needed.

• Ability to lift up to 20 pounds and assist with light office needs.

Systems & Tools:

• Microsoft 365

• Outlook and Microsoft Calendar

• ClickUp

• Smartsheet

• Claude and AI productivity tools

• Fixer

• Project management systems

• Digital documentation and knowledge management systems

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.