Executive Interior Design Procurement Jobs in Rochester, NY

DEPARTMENT: MANAGEMENT
SALARY GRADE: 5
SALARY RANGE: $72,100 – $87,550
FLSA STATUS: NON-EXEMPT
NUMBER OF POSITIONS: 1
LICENSE STATUS: NON-KEY & RACING
GENERAL STATEMENT OF DUTIES
Under the direction of the President & Chief Executive Officer, the Executive Business
Administrator collaborates with Marketing and Events staff for special event planning and
execution. Key responsibilities also include providing high-level administrative support to
members of the executive staff and Chair of the Board of Directors.
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage, plan, and develop special events, partnering with management to understand
  event aspirations and target goals.
• Develop and execute innovative themes and décor for special events, ensuring that all
  elements of event décor are executed in accordance with the plan, designated time frame,
  and budget by leading and managing a staff during event setup and break down.
• Collaborate closely with Marketing, Communications, and Graphic Design teams to ensure
  that events and event spaces are effectively promoted.
• Provide insight into interior design aspects concerning Batavia Downs to guarantee that
  the facility remains contemporary and attractive.
• Oversee space management processes and team spaces in collaboration with executive
  staff (ex: office locations, desk assignments, private conference rooms, etc.).
• Take dictation, transcribe, and occasionally draft correspondence and reports as directed
  by executive staff.
• Attend meetings as required for the purpose of taking, preparing, and distributing minutes.
  JOB TITLE: EXECUTIVE BUSINESS ADMINISTRATOR (continued)
• Have extensive knowledge and experience in dealing with and understanding our NYS
  Elected Officials and member municipalities.
• Prepare confidential materials for NYS Legislature correspondence and WROTBC Board
  of Directors on behalf of the President & Chief Executive Officer.
• Perform other related duties as assigned.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Strong knowledge of office administration and event planning, as well as an understanding of
the organization. Excellent verbal and written communication skills. Excellent organizational
skills and attention to detail. Strong problem-solving skills and the ability to think on their feet
when unexpected events occur. Excellent time management skills with a proven ability to meet
deadlines. Proficient in Microsoft Office Suite or similar software with the ability to learn new or
updated software.

ACCEPTABLE TRAINING AND EXPERIENCE

A two (2) year degree from an accredited college or university plus fifteen (15) years of executive
level experience and ten (10) years of experience in the planning and hosting of large-scale public
events, or an equivalent combination of the foregoing experience and training sufficient to indicate >the ability to effectively perform the required duties of the position.
Must be approved for and maintain a valid Video Lottery Gaming Non-Key Employee license and
racing license issued by the New York State Gaming Commission.

PHYSICAL REQUIREMENTS

This job operates in a professional office environment. This role routinely uses standard office
equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This is a >largely sedentary role; however, some filing is required. This includes tasks that may require the >ability to lift or move up to 15 pounds at a time, move files, open filing cabinets, and bend or stand >as necessary. Effective communication is required. Reasonable accommodations may be made >to enable individuals with disabilities to perform the essential functions of the position.

Get Social with Batavia Downs Gaming & Hotel

Monday thru Thursday 8am–1am Friday thru Sunday 8am–3am

Must be 18 years of age or older to play video gaming machines or wager on horses. Please play responsibly.

Wagering on horse racing and playing Video Gaming Machines is entertaining and fun when done in a responsible manner. If you or someone you know has a gambling problem, please call for 24-hour assistance at 1-877-8 HOPE NY* or click HERE to visit the NY Council on Problem Gambling Support Directory. Click HERE for more information on our Voluntary Self-Exclusion Program. *Standard rates may apply

Roswell Park is the proud sponsor of the Live Racing Season.