Executive Director Health Information Management Jobs

DIRECTOR HEALTH INFORMATION MANAGEMENT

JOB SUMMARY

The Director of Health Information Management is responsible for directing the overall operations, functions, services, expenses, and staff related to coding/abstracting, release of information, record processing, record storage, development/maintenance of the electronic medical record, and provider relations. The director develops departmental goals, performance standards, policies/procedures, budgets, and project plans. Director also serves as liaison to the University of Maryland Medical System Privacy Officer.

ESSENTIAL FUNCTIONS OF POSITION

Department Oversight

Assures compliant operations of all Health Information Management functions

Selects, orients, trains and evaluates department staff.

Recommends resource needs for the department

Develops policies and procedures

Maintains appropriate productivity levels

Creates a culture of compliance, ethics, integrity and performance

Maintenance of the Medical Record

Assures that hospital's electronic medical record meets industry standards for the legal medical record.

Works with the IS Department to optimize the capabilities of the Meditech Expanse Medical Records Module.

Responsible for the care, custody and security of stored medical records

Advises Outpatient Services in standard HIM practices

Works with the Vice President of Medical Affairs to minimize delinquent record rates.

Designs and implements quality assessment processes for accuracy and timeliness of coding, release of information, scanning, and chart completion.

o Assures complete and timely coding to support revenue cycle; monitors progress and realigns priorities as needed

o Participates with Revenue Cycle departments on assessment and resolution of coding denials

o Monitors all State, Federal, and hospital policies. Implements appropriate departmental operational changes to ensure compliance

Arranges for periodic audits of ICD and CPT code error rates, assesses financial impact of errors, and provides recommendations for improvement

Responds in a timely manner to external audits

Prepares ad hoc reports from Meditech data

Assures integrity of Master Patient Index; provides timely resolution of issues

Serves as liaison with Privacy Officer for the Hospital

Keeps hospital leadership informed of the impact of changes to privacy laws/regulations; identifies areas of non-compliance

Maintains confidentiality/security as it relates to patient record access and medical information release

Presents privacy and confidentiality information at general orientation; as well as on-going hospital staff training

Coordinates breach investigations

Other

Chairs the HIM/Utilization Review Committee and coordinates medical record reviews

Coordinates logistics and responses to external audits; assures all deadlines are met and all appropriate findings are challenged

Monitors the performance of relevant vendors

POSITION REQUIREMENTS

Educational Requirements

BS/BA or Associates Degree in Medical Records

Licensure, Certification and Registration

Work Orientation and Experience

Knowledge, Skills and Abilities

Other Requirements Specific to Assigned Area

RHIA preferred, but will consider an RHIT certification with supervisory/management experience

At least 2 years of supervisory/management experience in a hospital setting.

Strong interpersonal and communication skills

Ability to analyze complex data and processes

Project management skills

Working knowledge of Excel; knowledge of Meditech preferred

Knowledge of current federal and state laws and regulatory requirements; and accreditation standards from the Joint Commission, CMS and CARF related to Medical Records

Knowledge of HIPAA regulations

Familiarity with the HIM-HSCRC interface preferred

Access to professional resources to support the HIM functions

REPORTING RELATIONSHIPS

Supervision Received

CFO

Supervision Exercised

Coders

Data Analyst

Coordinator

INTERPERSONAL RELATIONSHIPS

Works closely with the Manager of Quality and Patient Safety, CFO and CMO to support quality, accreditation and safety monitoring.

Works collaboratively with the medical, clinical, and support staff

TOOLS/EQUIPMENT USED

PC, Scanner, Fax.

PHYSICAL ENVIRONMENT/WORKING CONDITIONS

This is a generally sedentary position, with some walking and light lifting (under 25 lbs). May spend extended period of time at a computer.

This job description identifies the general nature and level of work to be performed. It is not to be considered an exhaustive list of responsibilities, duties or skills required of an incumbent.