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Executive Assistant To Operations Manager Jobs in Washington

Govini

Executive Assistant to the EVP

Arlington, VA · On-site

Executive Assistant to the EVP Arlington, Virginia, United States Air is the leader in Enterprise ... operations * Strategically manage complex calendars across time zones, optimizing time and ...

ITResource Hunter

Executive Assistant

Reston, VA · On-site

... to senior leadership. The ideal candidate will have 2-4 years of experience managing executive ... operations. Key Responsibilities: * Manage calendars, schedule meetings, and coordinate travel ...

Tidal Jets Inc.

Executive Assistant

Herndon, VA

$65K - $78K/yr

We are currently seeking an exceptional Executive Assistant to support the CEO in managing the company's operations and driving its continued growth. Position Overview: As the Executive Assistant to ...

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Executive Assistant To Operations Manager information

What does an executive assistant to operations manager do?

An Executive Assistant to Operations Manager provides high-level administrative support to the Operations Manager and often assists with coordinating daily business operations. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and sometimes overseeing specific projects. They act as a key point of contact between the Operations Manager and other staff or external partners, ensuring the smooth flow of information and tasks. Strong organizational, communication, and multitasking skills are essential for this role.

How does an executive assistant to operations manager typically collaborate with other departments within an organization?

As an Executive Assistant to an Operations Manager, you’ll regularly coordinate with various departments such as HR, Finance, and IT to help facilitate smooth operational processes. Your role often includes scheduling cross-departmental meetings, ensuring timely communication of updates, and managing the flow of information between the Operations Manager and other teams. Building strong relationships and maintaining clear channels of communication are key to ensuring projects progress efficiently and operational goals are met. You may also assist in preparing reports or presentations that require input from multiple departments.

What are the key skills and qualifications needed to thrive as an executive assistant to operations manager, and why are they important?

To thrive as an Executive Assistant to an Operations Manager, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant degree or equivalent experience. Mastery of productivity software (such as Microsoft Office Suite), calendar management tools, and possibly project management systems is essential. Excellent communication, discretion, and problem-solving abilities distinguish outstanding candidates in this role. These skills and qualities are critical for ensuring seamless operations, effective support of leadership, and efficient workflow within the organization.

What is the difference between Executive Assistant To Operations Manager vs Administrative Assistant?

AspectExecutive Assistant To Operations ManagerAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate degree
Work EnvironmentCorporate offices, operations departmentsVariety of settings including offices, schools, healthcare
Employer & IndustryBusinesses with operations teams, manufacturing, logisticsWide range of industries including education, healthcare, government
Common Search & ComparisonOften compared for organizational support and communication skillsCompared for general administrative support tasks

The Executive Assistant To Operations Manager focuses on supporting the operations department with high-level administrative tasks, scheduling, and communication. In contrast, an Administrative Assistant provides broader administrative support across various departments, often with less direct involvement in operations. Both roles require strong organizational skills but differ in scope and specialization.

What other jobs can an executive assistant to operations manager do?

An executive assistant to an operations manager can transition into roles such as operations coordinator, office manager, project coordinator, or administrative manager, leveraging skills in organization, communication, and time management. These positions often require familiarity with office software, scheduling tools, and basic project management principles.

What cities in Washington are hiring for Executive Assistant To Operations Manager jobs?

Cities in Washington with the most Executive Assistant To Operations Manager job openings:

Executive Assistant To Operations Manager jobs near you

Executive Assistant to Chief Executive Officer

Washington, DC • On-site

Jewish Institute for National Security of America (JINSA)
Investment Management and Consulting Services • 11 - 50 employees
Learn more about Jewish Institute for National Security of America (JINSA)external

Other

PTO

Posted 18 days ago

Job description

Job Description:

JINSA is looking for an Executive Assistant to the CEO, who will assist the CEO’s various efforts, and act as an administrator in the office. The Executive Assistant’s responsibilities include:

  • Scheduling meetings, conferences and Zooms involving the CEO with senior government, diplomatic, and academic figures.
  • Helping to manage the CEO’s travel.
  • Interacting with JINSA’s Board of Directors and scheduling their meetings/conferences/Zooms.
  • Facilitating Board of Director meetings by planning agendas, developing and distributing presentations and reports.
  • Reducing CEO’s workload.
  • Assisting in event planning and operations as needed.
  • Documenting and inputting Executive activities in fundraising database.
  • Coordinating Executive activities with other staff members’ workflow.
  • Ordering office supplies and act as main contact for vendors.
  • Manage office equipment and scheduling service appointments
  • Answering phones
  • Tracking staff sick/vacation leave.
  • Managing office’s digital subscriptions.
  • Producing emails to JINSA’s extensive contact list.
  • Handling confidential matters with absolute discretion.

Some domestic travel may be required.


Skills, Experience and Education:

Candidate must be:

  • Detail-oriented, organized, possess strong time-management skills, work well alone and with others, easy-going, and have a positive disposition.
  • Proficient in basic office software, such as Excel, Word, and Outlook.
  • Experienced with CRM software such as Blackbaud, Salesforce, or analogues
  • Able to exercise absolute discretion

The ideal candidate will have:

  • 2-5+ years of experience as an executive assistant to C-suite-level management.
  • Strong writing and verbal communication skills.
  • Bachelor’s degree.


Compensation: JINSA offers a very competitive salary, commensurate with experience, and great benefits.


To Apply: Please send your cover letter, resume, and a brief writing sample to Nolan Judd at njudd@jinsa.org. Absolutely no phone calls, please.


About JINSA:

  • The Jewish Institute for National Security of America (JINSA) is dedicated to educating Congressional, military and civilian national security decision-makers on American defense and strategic interests, primarily in the Middle East, the cornerstone of which is a robust U.S.-Israeli security cooperation. JINSA believes that a strong American military and national security posture is the best guarantor of peace and the survival of our values and civilization.

Apply