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Executive Assistant To Operations Manager Jobs in Maryland

Stouffer Legal

Executive Assistant to the CEO

Towson, MD · On-site

$90K - $115K/yr

Your Role As Executive Assistant, you will be the CEO's right hand - ensuring day-to-day operations ... Proactive calendar management for both business and personal events. * Daily email organization ...

New

Stouffer Legal

Executive Assistant to the CEO

Towson, MD · On-site

$90K - $115K/yr

Your Role As Executive Assistant, you will be the CEO's right hand - ensuring day-to-day operations ... Proactive calendar management for both business and personal events. * Daily email organization ...

Stouffer Legal

Executive Assistant to the CEO

Towson, MD · On-site

$90K - $115K/yr

Your RoleAs Executive Assistant, you will be the CEO's right hand - ensuring day-to-day operations ... Proactive calendar management for both business and personal events.Daily email organization ...

New

Bethesda Country Club

Executive Assistant

Bethesda, MD · On-site

... hand to our General Manager. The Role As the Executive Assistant, you are the central hub of administrative operations and the welcoming face of our executive suite. This is a high-impact role ...

Baird Consulting Group

Executive Assistant

Hunt Valley, MD · Hybrid

$80K - $85K/yr

Administrative Operations * Manage confidential files, records, contracts, and executive documents ... Identify opportunities to improve workflows and administrative processes. * Exercise sound judgment ...

Bethesda Country Club

Executive Assistant

Bethesda, MD · On-site

$30 - $40/hr

... hand to our General Manager.The RoleAs the Executive Assistant, you are the central hub of administrative operations and the welcoming face of our executive suite. This is a high-impact role ...

Bethesda Country Club

Executive Assistant

Bethesda, MD · On-site

$30 - $40/hr

... hand to our General Manager. The Role As the Executive Assistant, you are the central hub of administrative operations and the welcoming face of our executive suite. This is a high-impact role ...

Bethesda Country Club

Executive Assistant

Bethesda, MD · On-site

... hand to our General Manager. The Role As the Executive Assistant, you are the central hub of administrative operations and the welcoming face of our executive suite. This is a high-impact role ...

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Executive Assistant To Operations Manager information

What does an executive assistant to operations manager do?

An Executive Assistant to Operations Manager provides high-level administrative support to the Operations Manager and often assists with coordinating daily business operations. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and sometimes overseeing specific projects. They act as a key point of contact between the Operations Manager and other staff or external partners, ensuring the smooth flow of information and tasks. Strong organizational, communication, and multitasking skills are essential for this role.

How does an executive assistant to operations manager typically collaborate with other departments within an organization?

As an Executive Assistant to an Operations Manager, you’ll regularly coordinate with various departments such as HR, Finance, and IT to help facilitate smooth operational processes. Your role often includes scheduling cross-departmental meetings, ensuring timely communication of updates, and managing the flow of information between the Operations Manager and other teams. Building strong relationships and maintaining clear channels of communication are key to ensuring projects progress efficiently and operational goals are met. You may also assist in preparing reports or presentations that require input from multiple departments.

What are the key skills and qualifications needed to thrive as an executive assistant to operations manager, and why are they important?

To thrive as an Executive Assistant to an Operations Manager, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant degree or equivalent experience. Mastery of productivity software (such as Microsoft Office Suite), calendar management tools, and possibly project management systems is essential. Excellent communication, discretion, and problem-solving abilities distinguish outstanding candidates in this role. These skills and qualities are critical for ensuring seamless operations, effective support of leadership, and efficient workflow within the organization.

What is the difference between Executive Assistant To Operations Manager vs Administrative Assistant?

AspectExecutive Assistant To Operations ManagerAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate degree
Work EnvironmentCorporate offices, operations departmentsVariety of settings including offices, schools, healthcare
Employer & IndustryBusinesses with operations teams, manufacturing, logisticsWide range of industries including education, healthcare, government
Common Search & ComparisonOften compared for organizational support and communication skillsCompared for general administrative support tasks

The Executive Assistant To Operations Manager focuses on supporting the operations department with high-level administrative tasks, scheduling, and communication. In contrast, an Administrative Assistant provides broader administrative support across various departments, often with less direct involvement in operations. Both roles require strong organizational skills but differ in scope and specialization.

What other jobs can an executive assistant to operations manager do?

An executive assistant to an operations manager can transition into roles such as operations coordinator, office manager, project coordinator, or administrative manager, leveraging skills in organization, communication, and time management. These positions often require familiarity with office software, scheduling tools, and basic project management principles.
Executive Assistant To Operations Manager jobs near you

Executive Assistant to the Chief Strategy Off

NAACP

Baltimore, MD • On-site

Other

Re-posted 22 days ago

Job description

POSITION TITLE: Executive Assistant to the Chief Strategy Officer
SUPERVISOR: Chief Strategy Officer
LOCATION: Baltimore, MD; Remote
TRAVEL: Low
JOB CLASSIFICATION: Non-Exempt
POSITION SUMMARY
The National Association for the Advancement of Colored People (NAACP Empowerment Programs), a 501(c)(3) nonprofit organization for equal rights, seeks an Executive Assistant to the Chief Strategy Officer, who is a highly organized, proactive, and strategic professional.
This role provides executive-level administrative and operational support to the Chief Strategy Office and helps ensure the efficient coordination of strategic initiatives across multiple organizational functions.
The Executive Assistant serves as a key partner to the CSO, managing priorities, facilitating internal coordination, and ensuring the effective execution of day-to-day activities within the Chief Strategy Office. This role requires exceptional judgment, discretion, and organizational skills, as well as the ability to manage complex schedules, communications, and projects across a dynamic and mission-driven organization.
Working closely with senior leadership and teams across the NAACP-including development, strategy, grants, programs, and external affairs-the Executive Assistant plays an essential role in supporting the CSO's ability to advance organizational priorities and strategic initiatives.
RESPONSIBILITIES/DUTIES
Under the direction of the Chief Strategy Officer, the Executive Assistant to the Chief Strategy Officer will perform the following duties, to include, but not limited to:
  • Executive Support and Office Management
    • Provide high-level administrative support to the Chief Strategy Officer, including calendar management, scheduling, travel coordination, and meeting preparation.
    • Manage competing priorities and ensure the CSO's time and attention are aligned with strategic organizational goals.
    • Draft, review, and coordinate correspondence, reports, briefing materials, and presentations for internal and external stakeholders.
    • Coordinate logistics and preparation for executive meetings, board interactions, and high-level engagements.
    • Maintain organized systems for files, communications, and documentation within the Chief Strategy Office.
  • Communications and Stakeholder Coordination
    • Manage and prioritize the Chief Strategy Officer's inbox, ensuring timely responses and appropriate follow-up with internal and external stakeholders.
    • Draft and coordinate communications on behalf of the Chief Strategy Office, including emails, meeting follow-ups, and executive correspondence.
    • Serve as a key point of contact between the CSO and internal departments, external partners, and senior leadership.
    • Ensure timely and professional communication with stakeholders, including board members, donors, partners, and organizational leadership.
    • Track and manage requests, inquiries, and action items directed to the Chief Strategy Office.
  • Strategic Coordination and Project Management
  • Assist in coordinating strategic initiatives led by the Chief Strategy Office across departments and teams.
    • Track progress on key projects, deliverables, and organizational priorities.
    • Support planning and execution of cross-functional initiatives involving development, grants, programs, and external partnerships.
    • Prepare briefing materials and summaries to support leadership decision-making.
    • Help ensure follow-up and accountability on action items from meetings and strategic discussions.
  • Leadership Team and Organizational Coordination
    • Support preparation and coordination for leadership meetings, including agenda development, note-taking, and follow-up tracking.
    • Facilitate communication between the CSO and senior leadership, staff, and external stakeholders.
    • Assist in coordinating internal communications and updates related to strategic initiatives.
  • Operational and Administrative Excellence
  • Manage travel arrangements and logistics for the Chief Strategy Officer.
    • Prepare and submit expense reports and ensure expenses are reconciled and processed in a timely and accurate manner.
    • Support logistical planning for internal meetings, retreats, and strategic planning sessions.
    • Assist in the preparation of reports, dashboards, and materials for leadership and board review.
    • Manage confidential information with the highest level of discretion and professionalism.
    • Identify opportunities to improve administrative systems, workflows, and operational efficiency within the Chief Strategy Office.
  • Perform any other duties as assigned by the Chief Strategy Officer or other designee.
QUALIFICATIONS
Education/Experience
  • Bachelor's degree required, advanced degree preferred, or equivalent experience.
  • Minimum 5-7 years of experience supporting senior executives, preferably within a nonprofit, advocacy, or mission-driven organization.
  • Demonstrated ability to manage complex schedules, projects, and communications in a fast-paced environment.
  • Exceptional organizational, time management, and problem-solving skills.
  • Strong written and verbal communication skills with the ability to prepare professional correspondence and briefing materials.
  • High degree of professionalism, discretion and confidentiality when handling sensitive information.
  • Experience coordinating cross-functional projects or supporting executive leadership teams is highly desirable.
  • Proficiency in Microsoft Office Suite and collaboration platforms (e.g., Teams, Zoom, project management tools).
NAACP logo

About NAACP

Sourced by ZipRecruiter

Industry

Civic and social organizations

Company size

1,001 - 5,000 Employees

Headquarters location

Baltimore, MD, US

Year founded

1909

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