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Executive Assistant To Operations Manager Jobs in Maine

InterMed

Executive Assistant

South Portland, ME · On-site

$29.62 - $42.95/hr

... Assistants to ensure that Executive Management members have what they need at any of our locations * Collaborates with the Chief Strategy & Technology Officer to compile various operational ...

InterMed, P.A.

Executive Assistant

South Portland, ME · On-site

... Assistants to ensure that Executive Management members have what they need at any of our locations * Collaborates with the Chief Strategy & Technology Officer to compile various operational ...

InterMED

Executive Assistant

South Portland, ME · On-site

... Assistants to ensure that Executive Management members have what they need at any of our locations * Collaborates with the Chief Strategy & Technology Officer to compile various operational ...

Northern Light Health

Executive Assistant

Brewer, ME · On-site

$24.53 - $37.65/hr

Reporting directly to the Vice President, Executive Services, the Executive Assistant to an ... Perform comprehensive office/project management duties to ensure operational efficiency. * Ensure ...

CVS Health

Executive Assistant

Sanford, ME · On-site

$22.59 - $58.85/hr

This is an exciting opportunity to provide executive administrative support to the VP of Specialty ... management skills as well as the ability to work with limited direction and supervision. The ...

SOCRadar

Revenue Operations Manager

Poland, ME · Remote

Sales Operations * Optimize the end-to-end sales process. * Territory planning and account ... Present insights directly to executive leadership. Technology Stack Manage and optimize tools ...

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Executive Assistant To Operations Manager information

What does an executive assistant to operations manager do?

An Executive Assistant to Operations Manager provides high-level administrative support to the Operations Manager and often assists with coordinating daily business operations. Their responsibilities typically include managing schedules, organizing meetings, preparing reports, handling correspondence, and sometimes overseeing specific projects. They act as a key point of contact between the Operations Manager and other staff or external partners, ensuring the smooth flow of information and tasks. Strong organizational, communication, and multitasking skills are essential for this role.

How does an executive assistant to operations manager typically collaborate with other departments within an organization?

As an Executive Assistant to an Operations Manager, you’ll regularly coordinate with various departments such as HR, Finance, and IT to help facilitate smooth operational processes. Your role often includes scheduling cross-departmental meetings, ensuring timely communication of updates, and managing the flow of information between the Operations Manager and other teams. Building strong relationships and maintaining clear channels of communication are key to ensuring projects progress efficiently and operational goals are met. You may also assist in preparing reports or presentations that require input from multiple departments.

What are the key skills and qualifications needed to thrive as an executive assistant to operations manager, and why are they important?

To thrive as an Executive Assistant to an Operations Manager, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a relevant degree or equivalent experience. Mastery of productivity software (such as Microsoft Office Suite), calendar management tools, and possibly project management systems is essential. Excellent communication, discretion, and problem-solving abilities distinguish outstanding candidates in this role. These skills and qualities are critical for ensuring seamless operations, effective support of leadership, and efficient workflow within the organization.

What is the difference between Executive Assistant To Operations Manager vs Administrative Assistant?

AspectExecutive Assistant To Operations ManagerAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate degree
Work EnvironmentCorporate offices, operations departmentsVariety of settings including offices, schools, healthcare
Employer & IndustryBusinesses with operations teams, manufacturing, logisticsWide range of industries including education, healthcare, government
Common Search & ComparisonOften compared for organizational support and communication skillsCompared for general administrative support tasks

The Executive Assistant To Operations Manager focuses on supporting the operations department with high-level administrative tasks, scheduling, and communication. In contrast, an Administrative Assistant provides broader administrative support across various departments, often with less direct involvement in operations. Both roles require strong organizational skills but differ in scope and specialization.

What other jobs can an executive assistant to operations manager do?

An executive assistant to an operations manager can transition into roles such as operations coordinator, office manager, project coordinator, or administrative manager, leveraging skills in organization, communication, and time management. These positions often require familiarity with office software, scheduling tools, and basic project management principles.

What cities in Maine are hiring for Executive Assistant To Operations Manager jobs?

Cities in Maine with the most Executive Assistant To Operations Manager job openings:

Executive Assistant To Operations Manager jobs near you

Executive Assistant - Advancement

Bar Harbor, ME • Hybrid

The Jackson Laboratory
Biotechnology Research and Development • 1 - 5K employees

8.6

Company rating: 8.6 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

20th of 120 rated laboratories

People enjoy working here

Good employer

Recommended by parents

Learn more about The Jackson Laboratoryexternal

$75K - $108K/yr

Full-time

Posted 7 days ago

Job description

Executive Assistant to the Vice President for Advancement

Be the Engine Behind Mission-Driven Fundraising

At The Jackson Laboratory, our work discovers precise genomic solutions for disease and empowers the global biomedical community to improve human health. None of that happens without the philanthropic partnerships that fuel our science - and none of thathappens without an exceptional Executive Assistant keeping our Advancement leadership running at its best.

We're looking for a polished, sharp, and endlessly capable Executive Assistant to the Vice President for Advancementto serve as the frontline representative of the VP and the lead orchestrator of our Advancement office. If you thrive on precision, love being the person who makes complex things run smoothly, and want your work to have a direct line to life-changing research, this is your role.

What You'll Do

Be the VP's right hand.Manage a dynamic calendar, coordinate travel, juggle project management, and handle expenses with zero drama and total discretion.

Anchor the office.Be the central hub for day-to-day Advancement operations and serve as a source of informed partnership for the broader team.

Own the story.Draft and edit correspondence and donor-facing presentations, that reflect the accuracy and voice of the VP and Advancement team.

Keep the donor pipeline sharp.Support portfolio management, log meeting notes, maintain solicitation plans, and audit database entries for accuracy.

Contribute to the bigger picture.Assist with budget tracking and financial recommendations, and partner with fellow EAs to keep Advancement aligned with JAX's broader leadership.

What You Bring

  • Bachelor's degree and 5+ yearsof related experience
  • Outstanding writing, editing, and communication skills
  • Fluency with Outlook, Word, Excel, PowerPoint, and CRM/donor database software
  • A sixth sense for discretion, judgment, and working independently
  • A genuine customer-service mindset and an entrepreneurial streak
  • Fundraising or development experience is a strong plus

Why JAX

You'll be joining an independent, nonprofit biomedical research institution with nearly a century of impact - from uncovering the genetic basis of cancer to advancing precision medicine for rare diseases. Your work in Advancement directly fuels that mission, connecting donors, trustees, and leadership to the science that's changing lives.

Location:New York, NY, Farmington, CT or Bar Harbor, ME (hybrid - 2-3 days on-site, occasional travel) Compensation:The pay range for this position is $75,074 - $108,857. Compensation offers are determined based on an assessment of related work experience, geographic location, and internal equity.

About JAX:

The Jackson Laboratory is an independent, nonprofit biomedical research institution with a National Cancer Institute-designated Cancer Center and nearly 3,000 employees in locations across the United States (Maine, Connecticut, California),Japan andChina. Its mission is to discover precise genomic solutions for disease and empower the global biomedical community in the shared quest to improve human health.

Founded in 1929, JAX applies over nine decades of expertise in genetics to increase understanding of human disease, advancing treatments and cures for cancer, neurological and immune disorders, diabetes, aging and heart disease. It models and interprets genomic complexity, integrates basic research with clinical application, educates current and future scientists, and provides critical data, tools and services to the global biomedical community. For more information, please visitwww.jax.org.

EEO Statement:

The Jackson Laboratory provides equal employment opportunities to all employees and applicants for employment in all job classifications without regard to race, color, religion, age, mental disability, physical disability, medical condition, gender, sexual orientation, genetic information, ancestry, marital status, national origin, veteran status, and other classifications protected by applicable state and local non-discrimination laws.

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