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Executive Assistant Project Construction Manager Jobs in Arizona

Ganem Construction LLC.

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Project Manager - Hotel / Hospitality Construction

Phoenix, AZ · On-site

Ganem Construction LLC Project Manager - Hotel / Hospitality Construction Phoenix, AZ About Us ... You will work closely with Project Executives, Superintendents, Assistant Project Managers ...

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Executive Assistant Project Construction Manager information

What is an executive assistant project construction manager?

An Executive Assistant Project Construction Manager is a dual-role professional who supports top executives, such as a construction company’s CEO or project director, while also managing aspects of construction projects. This role involves administrative tasks like scheduling, correspondence, and document management, as well as overseeing project timelines, budgets, and communication between teams. The position requires strong organizational and communication skills, as well as knowledge of construction processes and project management. Executive Assistant Project Construction Managers often serve as a liaison between executives, contractors, clients, and other stakeholders to ensure projects are delivered on time and within budget.

How does an executive assistant project construction manager typically collaborate with project teams and senior leadership?

As an Executive Assistant Project Construction Manager, you serve as a crucial liaison between project teams, contractors, and senior executives. You will coordinate schedules, manage communication flows, and ensure that key milestones and deliverables are tracked and reported to leadership. This role often involves facilitating meetings, preparing project documentation, and proactively addressing administrative or logistical challenges that may arise. Strong interpersonal skills and a proactive approach to problem-solving will help you foster effective collaboration and keep projects on track.

What are the key skills and qualifications needed to thrive as an executive assistant project construction manager, and why are they important?

To thrive as an Executive Assistant Project Construction Manager, you need a solid background in project management, construction processes, and administrative support, often backed by a relevant degree and experience in both fields. Familiarity with project management software (like MS Project or Procore), scheduling tools, and document control systems is crucial. Exceptional organizational skills, multitasking ability, and strong interpersonal communication set standout candidates apart. These competencies ensure smooth project coordination, effective stakeholder collaboration, and efficient handling of complex administrative and construction-related tasks.

What is the difference between Executive Assistant Project Construction Manager vs Project Coordinator?

AspectExecutive Assistant Project Construction ManagerProject Coordinator
CredentialsTypically requires experience in construction management, certifications like PMP or OSHA, and administrative skillsOften requires a degree in construction management, engineering, or related fields; certifications are a plus
Work EnvironmentWorks closely with project managers and executives on construction sites and office settingsSupports project teams in planning, scheduling, and documentation, often in office settings
Employer & Industry UsageUsed in construction firms, project management companies, and large contractorsCommon in construction, engineering, and infrastructure projects

The Executive Assistant Project Construction Manager combines administrative support with some project management tasks, often working directly with senior managers. In contrast, the Project Coordinator focuses more on supporting project planning and execution. Both roles are vital in construction projects but differ mainly in scope and responsibilities.

What cities in Arizona are hiring for Executive Assistant Project Construction Manager jobs?

Cities in Arizona with the most Executive Assistant Project Construction Manager job openings:

Executive Assistant Project Construction Manager jobs near you

Project/Construction Manager

Carefree, AZ • On-site

Civana Wellness Resort & Spa
See more jobs at Civana Wellness Resort & Spaexternal

Other

Retirement

Posted 15 days ago

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project/Construction Manager

Full Time CIVANA Wellness Resort & Spa, Carefree, AZ, US

2 days ago Requisition ID: 1348

CIVANA’s mission is to inspire mindfully, measurably greater wellness in all who crave it. The CIVANA model is shaped by a wellness philosophy that serves everyone: happiness first, healthiness always. This is delivered via a curated wellness program that focuses on connecting mental, physical, emotional and spiritual needs, providing guests with tools they can take with them wherever they go, and build upon each time they return.

ACCOLADES
  • 2026 Newsweek’s World’s Most Extraordinary Spas
  • 2026 The Zoe Report Readers’ Choice Awards: #5 Best U.S. Yoga Retreat
  • 2025, 2024, 2023, 2022, 2021, 2020 Travel & Leisure World's Best Award - Top 10 Destination Spa
  • 2025, 2024, 2023, 2022, 2021, 2020 Conde Nast Traveler Reader's Choice Award - Top Destination Spa in the US
  • 2025, 2024, 2023 TripAdvisor Traveler's Choice Award
  • 2025, 2024, 2023, 2022 U.S. News & World Report - Best Hotels in the US
  • 2024 Oprah Daily Hotel O-Wards - Top Wellness Resort to Find 2024 Your (Higher) Purpose
  • 2024 Reader’s Digest - 20 Best Wellness Retreats to Help You Relax and Recharge
  • 2023 Women’s Health Travel Awards - Best Yoga Retreat in the World
  • AAA Inspector’s Best of Housekeeping Award
WHY YOU’LL LOVE WORKING AT CIVANA
  • Affordable health insurance starting the 1st of the month following hire date
  • Complimentary shift meal
  • Complimentary access to wellness classes & programming
  • Generous Team Member & Friends & Family Resort rates and discounts
  • 401K Retirement Plan with Matching
Why this position exists

To ensure CIVANA's internal construction projects are planned, sequenced, procured, coordinated, documented, and delivered efficiently with clear accountability, fewer surprises, and minimal rework.

Role and responsibilities
  1. 1. Own the master schedule and sequencing. Build, maintain, and communicate realistic schedules for every active internal construction project — phasing, trade sequencing, procurement deadlines, decision dates, inspection dates, and target completion.
  2. 2. Coordinate ownership, operations, design, GC, trades, and vendors. Act as the central point of coordination between CIVANA leadership, resort operations, design consultants, the in-house GC, subcontractors, vendors, and purchasing support, keeping every party aligned on scope, priorities, timing, and current information. Because this work happens on an operating resort, it also means sequencing around guest experience, occupancy, and events.
  3. 3. Manage construction material purchasing and procurement tracking. Oversee construction-related purchasing end to end — selection, approval, ordering, payment coordination, shipping, receiving, storage, and installation. Maintain a live procurement log covering materials, fixtures, finishes, equipment, doors, hardware, millwork, cabinetry, lighting, tile, countertops, and other long-lead items.
  4. 4. Identify and manage long-lead items before they hit the schedule. Flag items that require early decisions, vendor coordination, field measurements, shop drawings, samples, or extended lead times. Escalate risks early and confirm required dates for ordering, delivery, and installation.
  5. 5. Manage RFIs, submittals, shop drawings, samples, and approvals. Ensure questions, substitutions, shop drawings, product data, finish samples, and vendor proposals are documented, reviewed, approved, and distributed before anything is purchased, fabricated, or installed.
  6. 6. Verify that work proceeds from current drawings, specifications, and approved decisions. Confirm the GC, trades, vendors, and purchasing team are working from the latest drawings, schedules, specifications, finish selections, and approved submittals. Establish hold points for critical work ahead of fabrication or installation.
  7. 7. Lead weekly construction meetings, action items, and risk management. Run structured weekly project meetings, issue clear action items, track open decisions, maintain project logs, and surface schedule, cost, quality, procurement, and coordination risks before they become field problems.
Skills and competenciesCore
  • Detail oriented. Catches the discrepancy between the approved submittal and what showed up on the truck, before it gets installed.
  • Strong project management. Runs multiple concurrent projects, holds a schedule, drives decisions to closure, and keeps documentation current without being asked.
  • Budget management. Tracks committed and actual cost against budget, understands where variance comes from, and raises it early.
Also important
  • Reads drawings and specifications fluently; can walk a site and tell whether what’s being built matches what was approved
  • Clear, direct written communication — logs, action items, decision tracking
  • Composure when plans change, and the judgment to hold a line when an approval isn't in hand
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