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Executive Ai Tasker Jobs in Texas (NOW HIRING)

Captivate, Inc.

Executive Assistant

Austin, TX · On-site

$25 - $28/hr

... AI to enhance operational efficiency. You will serve as the primary point of contact for internal ... Categorize executive tasks, priorities and critical decisions by urgency and department * Take ...

Red Oak LLC

Executive Assistant

Austin, TX · On-site

You'll build and maintain lightweight AI-assisted workflows, not duplicate them by hand Represent ... business tasks 3+ years supporting C-level executives, ideally in high-growth SaaS or private ...

Giga Energy

Executive Assistant

Houston, TX · On-site

About Giga Giga is building gigawatts of AI data centers to hasten a future of intelligence and ... Identify and take ownership of time-consuming tasks before they become bottlenecks * Remain ...

Smartcat

Enterprise Client Executive

Dallas, TX · On-site +1

These AI agents aren't generic copilots. They're fully trained digital teammates that learn from ... Treat renewals as commercial motions , not administrative tasks * Operate with urgency and ...

PROS

Account Executive - Travel

Houston, TX

Account Executive About PROS: PROS, Inc. is the leading offer management provider to the airline ... tasks. * Leverage AI tools to boost efficiency, creativity, and innovation in their daily work.

Everlywell

Executive Assistant

Austin, TX · On-site

Fueled by AI and built for scale, we're breaking down barriers, closing care gaps, and unlocking a ... Completes a broad variety of administrative tasks for the CCO and CFO: managing an extremely active ...

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Executive Ai Tasker information

What is the difference between Executive Ai Tasker vs Virtual Assistant?

AspectExecutive Ai TaskerVirtual Assistant
CredentialsMinimal; often self-taught or basic tech skillsTypically administrative or business-related certifications
Work EnvironmentRemote, AI-driven platforms, flexible hoursRemote or office-based, client-focused
Employer & IndustryTech companies, startups, AI service providersSmall businesses, entrepreneurs, corporate clients
Search & Comparison IntentUnderstanding AI automation roles vs traditional supportFinding virtual support for administrative tasks

The main difference between an Executive Ai Tasker and a Virtual Assistant lies in their focus and tools. Executive Ai Taskers leverage AI platforms to automate and perform complex tasks, often requiring basic tech skills, while Virtual Assistants typically handle administrative support with more traditional skills. Both roles are remote and serve similar industries, but Executive Ai Taskers are more integrated with AI technology, making them suitable for tech-savvy employers seeking automation solutions.

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Executive Ai Tasker jobs near you

Executive Assistant

Austin, TX • On-site

Captivate, Inc.
Marketing • 1 - 10 employees
Learn more about Captivate, Inc.external

$25 - $28/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 16 days ago

Job description

Executive Assistant

Executive Assistant 

Role Overview

The Executive Assistant will provide high-level administrative support to the president while driving growth initiatives through business development support. This role requires a tech-savvy professional who is proficient in modern productivity tools and capable of leveraging AI to enhance operational efficiency. You will serve as the primary point of contact for internal and external communications, ensuring the president's schedule is efficient and protected and that the company’s growth strategies are executed seamlessly.

Key ResponsibilitiesExecutive Support
  • Manage complex scheduling and calendar requirements to optimize the president’s time.
  • Coordinate travel arrangements, including flights, hotels, and reservations.
  • Act as a gatekeeper for communications, managing high-volume Slack channels and emails with professional etiquette.
  • Prepare briefs, agendas, and meeting minutes, ensuring all action items are tracked and completed.
  • Categorize executive tasks, priorities and critical decisions by urgency and department 
  • Take verbal and written communications from the president and convert into actionable steps and results. 
Business Development & Operations
  • Maintain HubSpot CRM data integrity, coordinating with Sales and Service to ensure all new contacts, opportunities, naming conventions, and addresses are managed accurately.
  • Assist in the execution of the company’s growth strategy by monitoring lead status and supporting prospect outreach.
  • Coordinate marketing materials, including brochures, business cards, and digital signage.
  • Coordinate with social media contractors to ensure content is approved and relevant.
  • Organize and attend industry-related events as needed.
  • Organize event sponsorships and staff sponsorship tables as needed.
  • Assist Design Consultants with coordination of product demonstrations.
  • Coordinate with vendors for product training, samples, and feedback.
  • Audit internal processes across systems to ensure relevancy and consistent data sharing.
  • Plan and assist with special events, such as office gatherings or industry open houses.
Digital Presence & AI Integration
  • Utilize AI platforms (such as ChatGPT, Claude, or Gemini) to draft content, summarize reports, and streamline research tasks.
  • Monitor and assist in maintaining social media strategy and website content relevancy.
  • Develop new process efficiencies by integrating AI tools into daily workflows.
Technical Requirements
  • HubSpot: Exposure or experience in CRM management, deal tracking, and reporting.
  • Google Workspace: Expert knowledge of Google Calendar, Docs, Sheets, and Drive for collaborative document management.
  • Slack: Knowledge in managing channel communications and department-specific updates.
  • AI Platforms: Basic knowledge and active experience using generative AI to improve productivity and content creation.
Qualifications
  • Relevant Associate or Bachelors degree in Business or Communications preferred.
  • One - three years experience as an Executive Assistant or related experience.  
  • Exceptional organizational skills and the ability to multitask in a fast-paced environment without compromising quality.
  • Strong professional writing and verbal communication abilities.
  • Ability to handle confidential information with the utmost discretion.
  • Ability to maintain office hours Monday through Friday (not a remote position).
  • Handle highly confidential executive, financial, and Board-related information with professionalism, discretion, and attention to detail.
  • Manage executive calendars, coordinating complex schedules, leadership meetings, and shifting priorities.
  • Coordinate on-site meetings by managing visitor logistics, conference rooms, catering, and meeting materials.

Benefits include: Medical, dental, vision, life insurance, matching SIMPLE IRA plan, Employee Assistance Plan

Salary Range:  $25-$28/hour

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