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Exec Assistant Jobs in Toronto, ON (NOW HIRING)

Hyundai Motor Company

Executive Assistant

Markham, ON · On-site

CA$70K - CA$89K/yr

WHAT YOU WILL DO The Executive Assistant provides highlevel administrative and organizational support to the Directors, ensuring the efficient operation of daytoday business activities. This role is ...

OSL Retail Services Inc

Executive Assistant

Mississauga, ON · On-site

CA$80K - CA$105K/yr

The Executive Assistant will provide senior level executive administrative support to the CEO/President for a Global Technology Company as well as personal assistant to the CEO and family. The ideal ...

Royal Bank of Canada

Executive Assistant

Toronto, ON · On-site

Experience as an executive assistant supporting senior executives in a fast-paced, dynamic environment * Exceptional organizational skills with proven ability to manage complex calendars, coordinate ...

Omnicom

Executive Assistant

Toronto, ON · Hybrid

Position Summary The Executive Assistant provides efficient, organized, and professional administrative support to multiple Executives and agency reception. As the ideal candidate, you are an ...

Sienna Senior Living

Executive Assistant

Markham, ON · On-site

CA$55K - CA$72K/yr

The Executive Assistant serves as a trusted partner to the Chief Technology Officer and Executive Vice President, Real Estate Development, providing high-level administrative, operational, and ...

Sienna Senior Living

Executive Assistant

Markham, ON · On-site

CA$55K - CA$72K/yr

The Executive Assistant serves as a trusted partner to the Chief Technology Officer and Executive Vice President, Real Estate Development, providing high-level administrative, operational, and ...

Interac Corp.

Executive Assistant

Toronto, ON · Hybrid

As an Executive Assistant, day-to-day activities will be critical to building stakeholder confidence and upholding the standards of operating responsibly. We are looking for an efficient self-starter ...

OPTrust

Executive Assistant

Toronto, ON · Hybrid

Executive Assistant Type: 12 Month Contract Location: Toronto (Hybrid) Posting Date: August 5, 2026 At OPTrust, paying pensions today, preserving pensions for tomorrow is our mission and business.

Sagard

Executive Assistant

Toronto, ON · Hybrid

Based in Toronto, the Executive Assistant is a foundational member of the team. This role supports 3 executives (one in Montreal, two in NYC), with the workload split equally across all three. The ...

Royal Bank of Canada

Executive Assistant

Toronto, ON · On-site

CA$75K - CA$100K/yr

As Executive Assistant to the Global Markets Senior Executives at RBC, you'll be the operational backbone of a high-impact executive office. This role demands mastery of the mechanics that enable ...

Viral Nation Inc.

Executive Assistant

Toronto, ON · On-site

CA$65K - CA$75K/yr

The Executive Assistant will assist with day-to-day coordination, critical tasks and project management in order to support multiple key leaders on our corporate team. Responsibilities: * Calendar ...

FNZ

Executive Assistant

Toronto, ON · On-site

This role is critical to enabling the CEO and the broader executive team to operate effectively across a fast-paced, global organization. This role requires the management of a complex calendar ...

Scotiabank

Executive Assistant

Toronto, ON · On-site

Purpose Reporting to the Director, Business Initiatives, the Executive Assistant contributes to the overall success of Global Retail Distribution (GRD) by providing senior executive support to the ...

Scotiabank

Executive Assistant

Toronto, ON · On-site

The Executive Assistant contributes to the overall success of the department by ensuring specific individual goals, plans, and initiatives are executed / delivered in support of the team's business ...

Aecon Group Inc.

Executive Assistant

Toronto, ON · On-site

Reporting to the Senior Vice President, the Executive Assistant will be responsible for all administrative and operational support to the Senior Vice President and other senior executives, ensuring ...

Longevity Achieved

Executive Assistant

Mississauga, ON · On-site

CA$47K - CA$54K/yr

Longevity Achieved is seeking a dedicated Executive Assistant to support our Financial Advisors. We promote professional development and reward our team members based on performance and merit. Join a ...

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Exec Assistant information

What is an executive assistant?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

What does an executive assistant do?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an executive assistant?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are popular job titles related to Exec Assistant jobs in Toronto, ON?

For Exec Assistant jobs in Toronto, ON, the most frequently searched job titles are:

What job categories do people searching Exec Assistant jobs in Toronto, ON look for?

The top searched job categories for Exec Assistant jobs in Toronto, ON are:

What cities near Toronto, ON are hiring for Exec Assistant jobs?

Cities near Toronto, ON with the most Exec Assistant job openings:

Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in Toronto, ON as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Executive Assistant

Hyundai Motor Company

Markham, ON • On-site

CA$70K - CA$89K/yr

Full-time

Posted 6 days ago

Job description

Hyundai Auto Canada Corp. is located in the heart of Markham, Ontario, and is a subsidiary of the esteemed Hyundai Motor Company of Korea. We are also a thriving hub of innovation, automotive excellence, and sheer driving passion. Our journey at Hyundai Canada takes us across the entire spectrum of automobiles, from subcompacts to luxurious premium sedans and the adventurous world of sport utility and crossovers. But we're about more than just cars. We're about crafting an exceptional experience that goes beyond the road.

Here at Hyundai Canada, we don't just hire team members; we embrace a team of individuals who are the driving force behind our growth and our unique culture. We're a dynamic, fast-paced environment where each day unfolds with fresh opportunities and exciting challenges. Our award-winning culture thrives on innovation, the exchange of new ideas, and a relentless pursuit of pushing boundaries.

WHAT YOU WILL DO

The Executive Assistant provides highlevel administrative and organizational support to the Directors, ensuring the efficient operation of daytoday business activities. This role is responsible for managing calendars, coordinating travel, processing expenses, and supporting priorities across multiple leaders. The Executive Assistant acts as a trusted liaison, handling confidential information with discretion while enabling Directors to focus on strategic and operational objectives.


   Provide administrative support to all Directors, including scheduling, correspondence, and coordination of meetings
   Handle sensitive and confidential information with a high degree of professionalism and discretion
   Manage and maintain executive calendars, including prioritizing appointments, resolving conflicts, and coordinating across time zones
   Coordinate and book executive travel (air, hotel, ground transportation), prepare itineraries, and manage lastminute changes
   Prepare, submit, and track Director expense reports in accordance with company policies and timelines
   Serve as the authorized delegate for expense and timeoff approvals on behalf Directors
   Provide budget administration support to Directors, including budget planning, tracking, reporting, and budget transfers
   Support the Legal department with administrative and operational activities, including managing invoices and accruals, assisting with quarterly reporting, and coordinating special projects and other ad hoc initiatives.
   Support the coordination, tracking, and reporting of departmental objectives, key performance indicators (KPIs), and progress against established goals.
   Prepare meeting materials, presentations, agendas, and followup documentation as required
   Support execution of key initiatives by tracking action items, deadlines, and deliverables
   Prepare and distribute weekly bulletins for all team members
   Maintain organized electronic and physical filing systems for records, contracts, and correspondence
   Coordinate logistics for meetings, events, and offsites (meeting rooms, technology, catering, materials)
   Support the administration of the company car program as required
   Assist with general administrative tasks such as document editing, data entry, reporting, and process improvements
   Proactively identify opportunities to improve administrative workflows and efficiency
   Perform other related administrative duties as assigned to support the Directors and broader leadership team

HOW WILL YOU MAKE AN IMPACT

   5+ years of relevant experience in the same or similar positions.
   Completion of a college diploma
... Or an equivalent combination of experience and education.

WHAT YOU WILL BRING TO THE ROLE

   Strong organizational and timemanagement skills with the ability to manage competing priorities
   Excellent written and verbal communication skills
   High attention to detail and accuracy
   Strong judgment, discretion, and professionalism when handling confidential information
   Ability to anticipate needs, problemsolve, and work independently
   Strong interpersonal skills and ability to build effective working relationships
   Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams)

OTHER DETAILS

This posting is for an existing vacancy.

Hiring Range: $70,300-$89,000

The actual base salary offered is determined based on the successful candidate's relevant experience, skills, and competencies and considers internal equity

WHAT HYUNDAI CANADA CAN OFFER YOU


    Award Winning Work Culture

    Health Benefits Start Day One


    Car Leasing Program


    Flexible start times


    RRSP Matching


    Maternity and Parental Leave Top-Up


    Career Development and Mentoring Program


    Tuition Reimbursement Support


WHAT HAPPENS NEXT


Candidates will be reviewed on or before August 26, 2026.


STILL INTERESTED? WHY NOT APPLY?
If you are excited about this role, the automotive industry, or Hyundai Canada, why not apply? Even if you don't meet every item listed above, or if you have never worked in automotive, we would love to hear from you. The secret to our recruitment success, real humans are reviewing resumes. There are no bots or algorithms in our process, so why not give it try and let us get to know you?
We are committed to providing employees with an experience that will help them grow and develop professionally.  Ideal candidates are self-starters, team players and thrive in a dynamic environment.  If you are looking to build your career with a growing organization where you can use your knowledge, skills and talents, consider joining our team.  
Hyundai Auto Canada Corp. is committed to being an equal opportunity employer.  We are also committed to meeting the needs of people with disabilities and their accessibility requirements.  If you require accommodation during the interview process, please let us know and we will take all reasonable steps required to meet your accessibility requirements. 
We thank all applicants for their interest; only candidates selected to proceed in the recruitment process will be contacted.

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