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Exec Assistant Jobs in Portland, ME (NOW HIRING)

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Exec Assistant information

See Portland, ME salary details

$30.7K

$65.9K

$104.9K

How much do exec assistant jobs pay per year?

As of Sep 6, 2026, the average yearly pay for exec assistant in Portland, ME is $65,946.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,200.00 and $76,700.00 per year, depending on experience, location, and employer.

What is an executive assistant?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

What does an executive assistant do?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an executive assistant?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are popular job titles related to Exec Assistant jobs in Portland, ME?

For Exec Assistant jobs in Portland, ME, the most frequently searched job titles are:

What job categories do people searching Exec Assistant jobs in Portland, ME look for?

The top searched job categories for Exec Assistant jobs in Portland, ME are:

Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in Portland, ME as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $65,946 per year, or $31.7 per hour.

Administrative Assistant, Office of the President

Gulf of Maine Research Institute

Portland, ME • Hybrid

$23 - $27/hr

Full-time, Part-time

Posted 3 days ago

New

Job description

Description

Job Title: Administrative Assistant, Office of the President


Supervisor: Manager, Office of the President


Starting Salary Range: $23.00-$27.00 per hour


Overview: 

The Gulf of Maine Research Institute (GMRI) develops and delivers collaborative solutions to global ocean challenges. We are dedicated to the resilience of the Gulf of Maine ecosystem and the communities that depend on it. To learn more, visit www.gmri.org. 


This is a part-time, 20-hour a week position.


GMRI's Office of the President advances the organization's strategic direction building support for GMRI's long-term success. The Administrative Assistant supports components of the President & CEO's office, including day-to-day functions, operations, events, and meeting support. Their support strengthens the office's effectiveness, workflow efficiency, and work related to the strategic initiatives. They build relationships with staff and stakeholders at all levels and from different backgrounds. The Administrative Assistant is mission- and results-driven, resourceful, and diplomatic. As an adaptable team player with the ability to work independently, they are comfortable working in a medium-sized, fast-growing non-profit.


Responsibilities/Tasks:


Support the Office of the President:

  • Support scheduling and agendas for internal and external meetings.
  • Manage the Offices' staff travel.
  • Assist with the office accounting and track the President's Office budget. 
  • Support strategic and organizational projects as directed.
  • Support communications, such as drafting correspondence and developing and writing presentations and messages, as needed.
  • Support the office's data entry.

Board of Director Support:

  • Support the management of Board governance, operations, and member interactions.
  • Assist with logistics for hybrid board and committee meetings and to ensure seamless and successful meetings.
  • Assist the planning and execute annual board retreat and reception.
  • Assist with assembling, distributing, and storing all board information, files, documentation, and meeting minutes.

Other General Responsibilities:

  • Support the hiring and onboarding of executive and operations staff as needed.
  • Other administrative support to the President and their office as needed.

Requirements

Required Qualifications:

  • A bachelor's degree or comparable experience.
  • 2+ years of administrative experience supporting managers.
  • Strong organizational and time management skills.
  • Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
  • Comfort with digital platforms and audio/video systems.
  • Professional written and oral communications skills, showing the ability to foster productive relationships. 
  • Excellent attention to detail and the ability to perform tasks with minimal supervision.
  • Trustworthy with the ability to work with confidential information.
  • A commitment to working in a diverse and inclusive work environment and fostering a positive and respectful workplace culture.

Other Preferred Qualifications:

  • Experience working with senior leadership teams.
  • Project management and use of related software.
  • Non-profit experience.
  • A team player who is comfortable working in a fast-paced, growing organization that sometimes requires everyone to help.

Diversity and Inclusion:


The Gulf of Maine Research Institute (GMRI) has a long-standing policy and commitment to providing equal access and equal employment opportunities in all terms, conditions, processes, and benefits of employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, family status, veteran status, or any other classification protected by law. GMRI's employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, family status, veteran status, or any other classification protected by law. 


Applicants and employees are encouraged to voluntarily provide certain status data to assist GMRI in fulfilling various reporting requirements of the federal government. This self-identification is completely voluntary, will be kept confidential and separate from your application data, and used only to meet certain state or federal reporting requirements. Providing or declining to provide this information will not result in adverse action of any kind.


Salary and Benefits:


Gulf of Maine Research Institute offers a competitive salary and benefits package.


Application Instructions:


All applications must be accompanied by a cover letter and resume. Review of applications will begin immediately and will continue until the successful candidate has been selected. The deadline to submit applications is September 23, 2026.

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