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Exec Assistant Jobs in Portland, ME (NOW HIRING)

State of Maine

Assistant Clerk

Biddeford, ME · On-site

$22.65 - $30.73/hr

If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through "Find Jobs" using your existing PRISM account ASSISTANT CLERK STATE OF MAINE ...

State of Maine

Assistant Clerk

Bath, ME · On-site

$22.65 - $30.73/hr

If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through "Find Jobs" using your existing PRISM account ASSISTANT CLERK STATE OF MAINE ...

State of Maine

Assistant Clerk Part-time

Bath, ME · On-site

$22.65 - $30.73/hr

If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through "Find Jobs" using your existing PRISM account ASSISTANT CLERK (Part-time) STATE OF ...

State of Maine

Assistant Clerk PT

Bridgton, ME · On-site

$22.65 - $30.73/hr

If you are a current Judicial, Legislative, or Executive Branch employee of the State of Maine, please apply through "Find Jobs" using your existing PRISM account ASSISTANT CLERK (Part-time) STATE OF ...

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Showing results 41-60

All JobsExec JobsExec Assistant JobsExec Assistant Jobs in Portland, ME

Exec Assistant information

See Portland, ME salary details

$31.1K

$66.9K

$106.4K

How much do exec assistant jobs pay per year?

As of Aug 14, 2026, the average yearly pay for exec assistant in Portland, ME is $66,881.00, according to ZipRecruiter salary data. Most workers in this role earn between $51,900.00 and $77,800.00 per year, depending on experience, location, and employer.

What is an executive assistant?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

What does an executive assistant do?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an executive assistant?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are popular job titles related to Exec Assistant jobs in Portland, ME?

For Exec Assistant jobs in Portland, ME, the most frequently searched job titles are:

What job categories do people searching Exec Assistant jobs in Portland, ME look for?

The top searched job categories for Exec Assistant jobs in Portland, ME are:

Exec Assistant jobs near you
Infographic showing various Exec Assistant job openings in Portland, ME as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $66,881 per year, or $32.2 per hour.

Administrative Assistant

BrightSpring Health Services

South Portland, ME • On-site

$19 - $22/hr

Full-time

Posted 17 days ago

BrightSpring Health Services rating

5.1

Company rating: 5.1 out of 10

Based on 63 frontline employees who took The Breakroom Quiz

209th of 240 rated social care providers

Job description

Overview

Administrative Assistant – Rehab Without Walls | South Portland, ME | In-Person
Full-Time | Monday-Friday | 40 Hours/Week | $19-$22/hour

Join our Rehab Without Walls team and help keep our mission moving! We’re looking for an organized, dependable Administrative Assistant who enjoys multitasking, supporting a team, and keeping daily operations running smoothly.

The ideal candidate is someone who is comfortable with technology, Microsoft Office, and managing multiple priorities in a fast-paced environment. If you’re detail-oriented, positive, and love being the person others can count on, we’d love to meet you! Must be able to work in-person at our South Portland office.

What you bring:
✓ Strong organization and communication skills
✓ Ability to multitask and problem-solve
✓ Comfort with computers and Microsoft Office
✓ A team-focused, can-do attitude


Responsibilities

• May assist with payroll and billing, accounts payable, record keeping, data entry, report preparation. and copying and filing
• Adheres to facilities established standards of practice, policies, and procedures.
• Ensures integrity and confidentiality of all financial data.
• Maintains the highest standards of professional conduct in relation to information that is confidential in nature.
• Adheres to and participates in Company’s mandatory HIPAA privacy program / practices and Business Ethics and Compliance programs / practices.
• Coordinate and attends in-services, training, and meetings as required.
• Administration of organizational requests and queries from Director, Executive Director or Designee in tasks and clerical support in a variety of areas
• Intervene and problem solve issues effectively and efficiently
• Maintain all reports and files in compliance with regulations and gather electronic records requests received from clients
• Maintain the highest standard of professional conduct in relation to information that is confidential in nature.
• Prepare internal and external communications, such as memos, emails, invoices, reports, and other correspondence
• Order and maintain supplies
• Completes other duties as assigned.


Qualifications

• A minimum of High School diploma or equivalent or an Associate of Arts Degree in Business or related degree. Significant direct work experience will be considered in lieu of degree.
• A minimum of two years administrative office experience

What BrightSpring Health Services employees say

Pay

Benefits

Hours and flexibility

Workplace

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