ZipRecruiter

Log In

1

Exec Admin Assistant Jobs in Florida (NOW HIRING)

Heico

HR & Accounting Admin Assistant

Tampa, FL · On-site

$17.75 - $22.75/hr

... executive administration, and employment. The position also assists with physical inventory and ... Administer necessary paperwork. * Assist with employee safety, welfare, wellness, and health ...

usahs

Executive Operations Administrator

Miami, FL · On-site

GENERAL SUMMARY The Executive Operations Administrator exhibits a high level of professionalism ... assistants to coordinate university meetings, group discussions and ongoing executive-level ...

University of Miami

Executive Assistant

Miami, FL

The Executive Assistant leads the broad scope of executive support-related activities and/or ... assistance to the Division Administrator and other divisional leaders as needed. Primary ...

Visa

Executive Administrator

Miami, FL · On-site

Associate: 2 or more years of work experience * 5 years of professional experience in a corporate environment * 2 years of experience as an Executive Assistant, * Prior experience managing budgets ...

previous page

Showing results 41-60

All JobsExec Admin JobsExec Admin Assistant JobsExec Admin Assistant Jobs in Florida

Exec Admin Assistant information

See Florida salary details

$10

$21

$31

How much do exec admin assistant jobs pay per hour?

As of Sep 12, 2026, the average hourly pay for exec admin assistant in Florida is $21.39, according to ZipRecruiter salary data. Most workers in this role earn between $16.54 and $26.39 per hour, depending on experience, location, and employer.

What is an exec admin assistant?

Executive Administrative Assistants are professionals who provide high-level administrative support to executives and senior managers within an organization. Their duties often include managing schedules, organizing meetings and travel, handling confidential information, preparing reports, and acting as a liaison between executives and other staff or clients. They play a crucial role in ensuring that the executive's office runs smoothly and efficiently, often anticipating needs and solving problems proactively. Strong organizational, communication, and multitasking skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an exec admin assistant?

To thrive as an Executive Administrative Assistant, you need exceptional organizational skills, attention to detail, and proficiency in office management, typically supported by a high school diploma or associate degree. Mastery of office software like Microsoft Office Suite, calendar management tools, and sometimes familiarity with expense reporting systems is important. Strong interpersonal skills, discretion, and proactive problem-solving set top performers apart in this position. These skills are essential for efficiently supporting executives, managing sensitive information, and ensuring smooth daily operations.

What are some of the main challenges an exec admin assistant might face when supporting multiple executives, and how can they effectively manage competing priorities?

One of the main challenges for an Exec Admin Assistant supporting multiple executives is balancing conflicting priorities and managing a high volume of tasks with varying degrees of urgency. To handle this effectively, strong organizational skills, proactive communication, and the ability to anticipate needs are essential. Utilizing digital tools for scheduling and task management, setting clear expectations with each executive, and regularly reviewing priorities can help ensure that deadlines are met and critical tasks are not overlooked. Building strong relationships with executives and their teams also fosters a collaborative environment, making it easier to negotiate deadlines and delegate tasks when necessary.

What is the difference between Exec Admin Assistant vs Administrative Assistant?

AspectExec Admin AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma; some roles prefer associate degree
Work EnvironmentCorporate offices, executive departmentsVarious settings including offices, schools, nonprofits
Employer & IndustryBusinesses, corporations, executive teamsWide range of industries and organizations
Job FocusSupporting executives with high-level tasksSupporting teams or departments with administrative duties

The main difference between an Exec Admin Assistant and an Administrative Assistant lies in their scope of responsibilities and the level of support provided. Exec Admin Assistants typically work directly with executives, handling more complex tasks, while Administrative Assistants support broader teams or departments. Both roles require strong organizational skills and similar credentials, but the Exec Admin Assistant position often involves more strategic and confidential work.

How much should an executive admin assistant get paid?

The average salary for an executive admin assistant typically ranges from $50,000 to $70,000 annually, depending on experience, location, and company size. Salaries can also be influenced by skills such as proficiency in office management tools and certifications like the Certified Administrative Professional (CAP).

What cities in Florida are hiring for Exec Admin Assistant jobs?

Cities in Florida with the most Exec Admin Assistant job openings:

Exec Admin Assistant jobs near you
Infographic showing various Exec Admin Assistant job openings in Florida as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $44,499 per year, or $21.4 per hour.

HR & Accounting Admin Assistant

Tampa, FL • On-site

Heico
See more jobs at Heicoexternal

$17.75 - $22.75/hr

Full-time

Posted 8 days ago

Job description

Leader Tech is a world leading innovator and manufacturer of EMI shielding products for circuit boards, electronic enclosures, interconnect cables and Thermal solutions founded in 1984.The Company serves a diverse commercial and military customer base from its Global EMI Shielding Technology Center located in Tampa, Florida. Every detail of the company's one-of-a-kind manufacturing facility is tailor-engineered to streamline and improve customer service, engineering and manufacturing processes.

POSITION SUMMARY:

  • The Human Resources/ Accounting Administrative Assistant carries out responsibilities in some or all of the following functional areas: Accounting support and data entry, payroll HRIS, employee relations, training and development, benefits, compensation, organizational development, executive administration, and employment. The position also assists with physical inventory and various continuous improvement projects within the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Answer questions regarding eligibility, payroll, benefits, and other pertinent information.
  • Assist with processing payroll.
  • Assist with new hire orientation, and benefit orientation as needed.
  • Assist with training and maintaining employee training records.
  • Assist with employee relations.
  • Administer necessary paperwork.
  • Assist with employee safety, welfare, wellness, and health reporting.
  • Assist with the day-to-day efficient operation of the Accounting department, including scanning and filing of documents, updating spreadsheets, etc.
  • Assist with reviewing Sales Order Acknowledgements, reviewing backlogs and credit limits, and releasing orders from Suspense in SYSPRO (MRP system).
  • Assist with Cycle Count adjustments in SYSPRO, including during Physical Inventory.
  • Assist with matching Accounts Payable documents (Purchase Order, Receiving Document, and Invoice) and weekly check runs.
  • Assist with posting payments and cash applications in SYSPRO.
  • Assist with new customers and/or new vendor set up in SYSPRO.
  • Compile reports as requested.
  • Drafting of communications.
  • Assist with maintaining employee records. Performs all filing duties and ensures proper record retention procedures are followed.
  • May prepare badges, passes, and identification cards, and perform other security-related duties.
  • Assist with Quality Auditing and Continuous Improvement projects within the organization.

ESSENTIAL SKILLS AND KNOWLEDGE:

  • Adaptability
  • Intermediate Microsoft Excel and spreadsheet skills, Word and Outlook
  • HRIS/Payroll experience is a plus
  • Administration of Personnel Resources
  • Attention to detail
  • Basic knowledge of Human Resources principles and procedures.
  • Dependability
  • Discretion and Confidentiality
  • Interpersonal skills to interact with all team members. Integrity
  • Problem solving to identify and resolve problems in a timely manner and gathers and analyzes information skillfully.
  • Time management.
  • Verbal and Written Communication skills

EDUCATION AND EXPERIENCE:

  • High School diploma or equivalent required.
  • One - two years of experience in an administrative position, preferably in Accounting or Human Resources.
  • MRP system experience is a plus.
  • Any equivalent combination of education and experience determined to be acceptable by management.

QUALITY MANAGEMENT SYSTEM RESPONSIBILITIES

  • As a member of the Quality Management System, quality procedures, requirements, work instructions, and other required documentation must be followed. Team members are responsible to be aware of the company's quality policy and quality objectives in order to support the continuous improvement projects and contribute to the overall mission of the organization.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

  • Works primarily in a climate-controlled office environment with minimal safety/health hazard potential with moderate noise. Regularly required to sit, stand, bend, reach, and move about the facility.
  • Sedentary, sitting, walking, occasional lifting (overhead, waist level) from floor, bending, frequent near vision use for reading and computer use at a workstation.
  • PPE required may include safety glasses and gloves in designated areas of the facility.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

  • Will be required to perform other duties as requested, directed or assigned.

Apply