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Events Project Coordinator Jobs in Chicago, IL (NOW HIRING)

dbHMS

Project Coordinator

Chicago, IL · On-site

$42K - $55K/yr

Project Coordinator Firm Overview Do more than just build! At dbHMS, we are a collection of doers ... social events. At dbHMS, you will find everything you need for an exciting, challenging, and ...

ULSE Inc.

Project Coordinator

Evanston, IL · On-site

$60 - $80/hr

The Project Coordinator will be responsible for supporting the planning and execution of complex ... Organize meetings, events, and training sessions, managing logistics and communication. * Assist ...

New

dbHMS

Project Coordinator

Chicago, IL · Hybrid

$42K - $55K/yr

Project Coordinator Firm Overview Do more than just build! At dbHMS, we are ... events. At dbHMS, you will find everything you need for an exciting, challenging, and ...

World Wide Technology

Project Coordinator

Gary, IN · Remote

$24.81 - $31.01/hr

... events Monitor status of all identified risks in order to minimize the impact of the risks on the project Financial management of project budgets to ensure all budgets, forecasts and costs are ...

World Wide Technology

Project Coordinator

Aurora, IL · Remote

$24.81 - $31.01/hr

... events Monitor status of all identified risks in order to minimize the impact of the risks on the project Financial management of project budgets to ensure all budgets, forecasts and costs are ...

World Wide Technology

Project Coordinator

Hammond, IN · Remote

$24.81 - $31.01/hr

... events Monitor status of all identified risks in order to minimize the impact of the risks on the project Financial management of project budgets to ensure all budgets, forecasts and costs are ...

World Wide Technology

Project Coordinator

Chicago, IL · Remote

$24.81 - $31.01/hr

... events Monitor status of all identified risks in order to minimize the impact of the risks on the project Financial management of project budgets to ensure all budgets, forecasts and costs are ...

World Wide Technology

Project Coordinator

Hammond, IN · On-site

... events Monitor status of all identified risks in order to minimize the impact of the risks on the project Financial management of project budgets to ensure all budgets, forecasts and costs are ...

World Wide Technology

Project Coordinator

Chicago, IL · On-site

... events Monitor status of all identified risks in order to minimize the impact of the risks on the project Financial management of project budgets to ensure all budgets, forecasts and costs are ...

World Wide Technology

Project Coordinator

Gary, IN · On-site

... events Monitor status of all identified risks in order to minimize the impact of the risks on the project Financial management of project budgets to ensure all budgets, forecasts and costs are ...

World Wide Technology

Project Coordinator

Aurora, IL · On-site

... events Monitor status of all identified risks in order to minimize the impact of the risks on the project Financial management of project budgets to ensure all budgets, forecasts and costs are ...

Synchro

Project Coordinator

Chicago, IL · On-site

Project Coordinator, Environmental Compliance and Strategy Location: Onsite in Chicago, IL Pay Rate ... Manage scheduling, travel, catering, and event logistics, and keep an eye on new tools that could ...

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Events Project Coordinator information

See Chicago, IL salary details

$15

$29

$48

How much do events project coordinator jobs pay per hour?

As of Sep 7, 2026, the average hourly pay for events project coordinator in Chicago, IL is $29.67, according to ZipRecruiter salary data. Most workers in this role earn between $23.03 and $34.18 per hour, depending on experience, location, and employer.

What is an events project coordinator?

Events Project Coordinators are professionals responsible for planning, organizing, and executing events such as conferences, meetings, and special occasions. They handle logistics, coordinate with vendors, manage budgets, and ensure that all aspects of an event run smoothly from start to finish. Their role often involves working closely with clients and stakeholders to meet event objectives and timelines. Strong organizational, communication, and problem-solving skills are essential for success in this field.

What are the key skills and qualifications needed to thrive as an events project coordinator?

To thrive as an Events Project Coordinator, you need strong organizational abilities, attention to detail, and experience in event planning, typically supported by a degree in hospitality, marketing, or a related field. Familiarity with event management software (such as Cvent or Eventbrite), budgeting tools, and project management systems is often required. Excellent communication, problem-solving skills, and the ability to work under pressure help you stand out in coordinating multiple stakeholders and tight deadlines. These skills ensure events are executed smoothly, meet client objectives, and deliver memorable participant experiences.

What are some common challenges an events project coordinator might face when managing multiple events simultaneously?

One common challenge for Events Project Coordinators is balancing competing deadlines and priorities when overseeing several events at once. Effective time management and strong organizational skills are crucial, as coordinators must track details like vendor contracts, guest lists, and event logistics for each project. Additionally, adapting to last-minute changes—such as scheduling conflicts or unexpected client requests—requires flexibility and problem-solving abilities. Regular communication with team members and stakeholders helps ensure all events stay on track and meet client expectations.

What does an events project coordinator do?

An events project coordinator manages the planning, organization, and execution of events, ensuring all logistics, vendors, and schedules are coordinated effectively. They often use project management tools, communicate with clients and teams, and handle budgets to ensure successful event delivery.

What are popular job titles related to Events Project Coordinator jobs in Chicago, IL?

For Events Project Coordinator jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Events Project Coordinator jobs in Chicago, IL look for?

The top searched job categories for Events Project Coordinator jobs in Chicago, IL are:

Events Project Coordinator jobs near you
Infographic showing various Events Project Coordinator job openings in Chicago, IL as of August 2026, with employment types broken down into 88% Full Time, 8% Part Time, and 4% Contract. Highlights an 85% Physical, 4% Hybrid, and 11% Remote job distribution, with an average salary of $61,721 per year, or $29.7 per hour.

Project Coordinator

dbHMS

Chicago, IL • On-site

$42K - $55K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 22 days ago

Job description

Project Coordinator
Firm Overview
Do more than just build! At dbHMS, we are a collection of doers and thinkers. We combine our passion for engineering with our client's vision to realize successful construction projects in our community and worldwide. Together with our clients, we are dedicated to leaving a legacy of stewardship and innovation through our impact on the built environment. Our staff of talented individuals and unique characters are united in their dedication to deliver high-performance, efficient, and sustainable buildings worldwide.
Our Commissioning Studio team, in our Chicago office, is seeking a Project Coordinator. This role supports the Studio's leadership and Project Managers in the execution of their responsibilities as client managers, team managers, and representatives of the firm.
Our dynamic work environment provides the perfect opportunity to advance your career while developing and fine-tuning your skills along with offering a supportive office culture, diverse workforce, flexible work schedules, and regular social events. At dbHMS, you will find everything you need for an exciting, challenging, and rewarding career.
dbHMS is committed to a diverse workforce and to providing a safe, accessible workplace. Most duties will be performed in an office environment. dbHMS currently operates with both hybrid and remote-only work policies. While performing the duties of this job, the employee is regularly required to sit and the work typically requires the use of hands to type and the ability to talk and hear. The typical week consists of five, eight-hour shifts.
dbHMS offers a competitive benefits package* that includes:
  • 401(k)
  • Insurance - Health, Dental, Vision and Life
  • Paid Time Off
  • Professional Trade Organization Due Re-Imbursement

*Waiting period may apply.
Position Overview
Project Coordinators assist Project Managers and Commissioning (Cx) Leadership in the execution of their projects. Project Coordinators are responsible for facilitating communication with clients about project logistics and documentation, as well as facilitating communication with the internal dbHMS team. Additional responsibilities include assisting leadership on initiatives that promote team development and the firm's growth.
This position is client facing, and the candidate is expected to be comfortable representing the company to external clients and other industry professionals, which is paramount in the execution of our work.
Essential Job Functions
  • Project Coordination
    • Administer project deadlines, internal milestones, and deliverable requirements using various project management software applications (i.e. Wrike, Procore, Autodesk).
    • Assist with new project setup including team communication, project folder setup, and project documentation organization.
    • Coordinate and schedule internal and external meetings.
    • Maintain current project logs for open action items.
    • Take notes and assemble draft meeting minutes for review by Project Manager.
    • Facilitate transfer of deliverables to client by the established deadline.
    • Track client requests to help the project team respond in a timely manner.
    • Manage project documentation and maintain an organized file structure for each project.
    • Assist with proposals and contracts.
    • Assist the Project Manager in monitoring the financial health of their projects.
  • Construction Administration
    • Assist with tracking construction administration correspondence including submittals, RFI's, and change orders.
    • Proactively facilitates communication with Project Manager, internal team, and client to ensure open construction issues are resolved in a timely manner.
    • Coordinate workflow throughout all project stages.
    • Maintain project construction schedules and update accordingly.
  • Skills and Qualities
    • Excellent verbal and written communication skills.
    • Demonstrate strong organizational skills and ability to keep track of various items with awareness of their level of importance and priority.
    • Proficient Project Coordinators have an intuitive understanding of how to move projects forward based on the deliverable, client's expectations, composition of the team, and the individual Project Manager.
    • Proactively informs the Project Manager of items requiring their attention and intervention based on the circumstances. Demonstrates awareness and ability to discern project needs.
    • Demonstrates confidence in managing up, willingness to learn, and resilience by taking feedback in stride.
    • Strong work ethic with the ability to work in a team environment and independently.
  • Additional Administrative Initiatives
    • Assist with firm initiatives and improvements under supervision of Cx leadership.

Requirements
  • Minimum Education: Associates degree in an Administrative, Architectural or Design related field. Some Higher Education will be considered if candidate demonstrates a strong commitment to the position.
  • Proficient in Microsoft Office; particularly Outlook, Word and Excel. Candidate may be required to take a proficiency test.

Additional Preferred Qualifications
  • Knowledge of the A/E/C field is desired.
  • Customer service experience is desired.

Personal Qualities, Other Skills/Abilities
  • Highly organized working style.
  • Excellent verbal and written communication skills.
  • Motivated self-starter and fast learner.

Pay Range: $42,000 - $55,000 per year
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About dbHMS

Sourced by ZipRecruiter

Industry

Engineering professional services

Company size

51 - 200 Employees

Headquarters location

Chicago, IL, US

Year founded

2002

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