Events Project Coordinator Jobs in California (NOW HIRING)

Our tech client is looking for an Events Project Manager to work closely with internal stakeholders to support and manage first- and third-party events, executive side meetings, and executive roundtables.

The ideal candidate has experience supporting large-scale events within a fast-paced technology environment and is highly organized, proactive, and comfortable managing multiple workstreams simultaneously. This role requires strong communication skills, operational excellence, and the ability to collaborate across cross-functional and global teams.

The team helps startups accelerate growth by providing access to technical support, sales and marketing resources, new growth opportunities, and the ability to scale through a global ecosystem.

** This is a fully remote contract position; however, occasional domestic and international travel may be required to support on-site events. The contract is expected to run through 6/30/27, with potential for extension. Candidates must be local to San Francisco, CA. **

Responsibilities:

• Provide end-to-end event support for a portfolio of predetermined first- and third-party events ranging from small executive engagements to large-scale events with 100,000+ attendees
• Establish and manage Rhythm of Business (RoB) processes and event planning workflows
• Create and distribute event communications, including T-minus emails, newsletters, stakeholder updates, and post event follow-ups.
• Coordinate speaker logistics and content management
• Lead customer "Know Before You Go" meetings and event preparation sessions
• Ensure seamless onsite event execution and operational support
• Manage ongoing communications with internal stakeholders, external partners, show organizers, vendors, and cross-functional teams to ensure events are delivered on time and within budget
• Develop and maintain detailed project plans and workback schedules with clearly defined roles, responsibilities, and deadlines
• Support booth planning and design coordination when applicable
• Coordinate executive and customer engagement experiences including roundtables, receptions, and dinners
• Track event performance metrics, ROI, and post-event reporting in all systems of record

Requirements

• 5+ years of event coordination, event management, or program management experience supporting cross-functional global teams & complex workstreams
• Strong project management skills with attention to detail and follow-through
• Exceptional communication, organizational, and cross-group collaboration skills
• Proven ability to work independently while managing multiple stakeholders and competing priorities
• Experience supporting programs and managing both first- and third-party events within the technology industry
• Highly proactive with the ability to manage multiple priorities and stakeholders simultaneously
• Strong analytical, organizational, communication, and decision-making skills
• Experience coordinating webinars, virtual events, and digital event platforms
• Strong proficiency with Microsoft tools including Outlook, PowerPoint, Excel, SharePoint, Teams, Loop, Dynamics and Azure DevOps preferred
• Experience with contracts/agreements and budget tracking
• Familiarity with partner/channel programs, or enterprise technology environments preferred
• Proven success working in remote and globally distributed team environments

Benefits

Compensation Range: $100k - $115k per year

** This pay range is Client-specific for the opening advertised. The identity of the Client will be disclosed if you are selected to move forward in the hiring process. **

Benefits:

• Employer contributions toward the cost of employee-only medical and dental premiums
• Vision - opt-in available
• 401k
• PTO
• Laptop
• Life Insurance, Disability Insurance, AD&D coverage
• Short-term Disability, Accident, Cancer/Critical Illness, Pet insurance - opt in available

** This is a fully remote contract position; however, occasional domestic and international travel may be required to support on-site events. The contract is expected to run through 6/30/27, with potential for extension. Candidates must be local to San Francisco, CA. **