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Event Setup Assistant Jobs in New York (NOW HIRING)

OC Staffing and HR Solutions

Event Staff

Manhattan, NY · On-site

$19/hr

We are hiring dependable and hardworking Event Setup & Breakdown Staff to assist with furniture delivery, event setup, assembly, and teardown. This is a physically demanding position . Team members ...

Dutuc

Event Assistant

New York, NY

$3.7K - $4.4K/hr

Support event setup, organization, and breakdown. * Welcome attendees and provide a positive event experience. * Engage with customers and answer questions about products and services. * Assist with ...

New

62ML

Event Assistant

New York, NY · On-site

$3.7K - $4.3K/mo

Generate leads through customer interactions and event activities. * Assist with event setup, operation, and breakdown. * Build positive relationships with customers and event attendees. * Follow up ...

New

Market Value

Event Assistant

Hoboken, NJ · On-site

$57K - $67K/yr

Support event setup according to established plans and layouts * Welcome attendees and provide general event information * Assist with check-in, registration, directions, and routine attendee ...

New

Red Rooster Harlem

Events Staff

New York, NY · On-site

$35/hr

You will assist with event setup and breakdown, provide attentive table service, and ensure that every detail is executed flawlessly. This is a seasonal, part-time position with flexible hours ...

New

Alphabe Insight Inc

Events Assistant

Jersey City, NJ · On-site

Support event setup, scheduling, and logistical arrangements * Maintain event calendars, records ... Monitor timelines and assist with day-to-day administrative event tasks * Provide professional ...

IGL4US

Event Staff

New York, NY · On-site

Responsibilities * Assist with event setup, preparation, and breakdown. * Welcome guests and provide professional, friendly assistance. * Help coordinate event activities and maintain organized event ...

Alphabe Insight Inc

Event Staff

New York, NY · On-site

$38K - $43K/yr

Responsibilities * Assist with event setup, preparation, and breakdown. * Welcome guests and provide professional, friendly assistance. * Help coordinate event activities and maintain organized event ...

Limitless East Marketing

Event Staff

New York, NY · On-site

$38K - $43K/yr

Responsibilities * Assist with event setup, preparation, and breakdown. * Welcome guests and provide professional, friendly assistance. * Help coordinate event activities and maintain organized event ...

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Event Setup Assistant information

What is an event setup assistant?

Event Setup Assistants are professionals responsible for preparing venues for events such as conferences, weddings, meetings, and parties. Their duties include arranging furniture, setting up audio-visual equipment, decorating spaces, and ensuring all materials are in place before the event starts. They often work closely with event coordinators and other staff to ensure that everything runs smoothly and according to plan. This role requires attention to detail, physical stamina, and good communication skills.

What are the key skills and qualifications needed to thrive as an event setup assistant?

To thrive as an Event Setup Assistant, you need strong organizational skills, attention to detail, and the physical ability to handle equipment, with a high school diploma often preferred. Familiarity with setup tools, basic AV equipment, and event management software is typically required. Excellent teamwork, communication, and problem-solving skills help you adapt to changing circumstances and client needs. These abilities ensure efficient, safe, and customer-focused event execution, leading to successful outcomes for both clients and employers.

What are some typical challenges faced by event setup assistants during large-scale events, and how can they be managed?

Event Setup Assistants often encounter challenges such as tight setup schedules, last-minute changes to layouts, and the need to coordinate with multiple vendors or team members. Managing these requires strong communication skills, adaptability, and attention to detail. Being proactive in checking setup plans, regularly communicating with the event coordinator, and staying organized can help ensure a smooth setup process even when unexpected issues arise.

What is the difference between Event Setup Assistant vs Event Coordinator?

AspectEvent Setup AssistantEvent Coordinator
ResponsibilitiesAssist with setting up event spaces, arranging equipment, and preparing materialsPlan, coordinate, and oversee all aspects of events from start to finish
Required SkillsBasic organizational skills, physical stamina, attention to detailStrong communication, planning, problem-solving skills
Work EnvironmentEvent venues, temporary setups, on-site assistanceOffice, client meetings, on-site event management
CertificationsNone typically required, some event planning courses beneficialEvent planning certifications advantageous but not mandatory

The Event Setup Assistant primarily focuses on supporting the physical setup and preparation of event spaces, while the Event Coordinator manages the overall planning, coordination, and execution of events. Both roles are essential in the event industry but differ in scope and responsibilities.

What qualifications do event setup assistants need?

Event setup assistants typically need a high school diploma or equivalent and good physical stamina to lift and move equipment. Strong organizational skills, attention to detail, and the ability to work in a team are important, and some roles may require basic knowledge of event equipment or tools. Prior experience is not always necessary but can be beneficial.

What cities in New York are hiring for Event Setup Assistant jobs?

Cities in New York with the most Event Setup Assistant job openings:

Event Setup Assistant jobs near you

Event Staff

Manhattan, NY • On-site

OC Staffing and HR Solutions
Recruiting and Staffing Services • 1 - 10 employees
Learn more about OC Staffing and HR Solutionsexternal

$19/hr

Full-time

Posted 7 days ago

Job description

We are hiring dependable and hardworking Event Setup & Breakdown Staff to assist with furniture delivery, event setup, assembly, and teardown.

This is a physically demanding position. Team members will help unload and set up event furniture and equipment, remain onsite during the event, and then break down, load, and return all items to the warehouse once the event is over.

Applicants must be comfortable with heavy lifting and working long event shifts.


Job Responsibilities

  • Load event furniture and equipment for transportation
  • Unload furniture and supplies at the event location
  • Set up and arrange tables, chairs, stages, and other event equipment
  • Assemble and disassemble event furniture and equipment
  • Follow event layouts and supervisor instructions for proper placement
  • Assist with moving and repositioning furniture as needed
  • Remain onsite and available to assist throughout the event
  • Break down all furniture and equipment after the event
  • Load tables, chairs, stages, and other materials back onto trucks
  • Assist with transporting and unloading equipment back at the warehouse
  • Keep event and work areas clean and organized
  • Follow all lifting and workplace safety procedures
  • Perform other event setup, warehouse, and general labor duties as assigned


Requirements

  • Must be able to perform heavy lifting throughout the shift
  • Comfortable lifting, carrying, pushing, and pulling heavy event furniture and equipment
  • Able to stand, walk, bend, squat, and lift for extended periods
  • Must be comfortable handling tables, chairs, staging equipment, and other large event items
  • Must be available for the entire event shift, including setup and breakdown
  • Must be dependable and punctual
  • Ability to follow instructions and work efficiently as part of a team
  • Previous event setup, moving, warehouse, construction, or general labor experience is a plus
  • Must be comfortable working in a fast-paced and physically demanding environment


Important: This position involves significant physical labor. Employees will be responsible for setting up the event at the beginning of the shift and breaking down and loading all furniture and equipment after the event has ended.


Apply today for immediate consideration!

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About OC Staffing And HR Solutions

Sourced by ZipRecruiter

OC STAFFING AND HR SOLUTIONS brings a team of indrependent recruiters together to deliver candidate and industry recruiting expertise backed by geographic specializations, this means we provide specialized talent within niche areas and locations through our vast network across the USA. In addition, we provide businesses with the most accurate nationwide information available regarding temporary employees, this can include criminal background checks, as well as address history and previous employment verification.

Industry

Recruiting and staffing services

Company size

1 - 10 Employees

Headquarters location

Santa Ana, CA, US

Social media

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