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Event Setup Assistant Jobs in Louisiana (NOW HIRING)

Flexicrew Technical Services (FTS)

Be Seen First

Event Staff

Baton Rouge, LA · On-site

$15/hr

The Event Staff will assist with event setup, guest services, concessions support, and event breakdown while ensuring a positive and professional experience for attendees, clients, and organizers.

Alphabe Insight Inc

Event Staff

New Orleans, LA · On-site

$50K - $54K/yr

Support event setup, execution, and breakdown according to established guidelines. * Assist guests and participants with professionalism and courtesy. * Coordinate logistics such as registration ...

Limitless East Marketing

Event Staff

New Orleans, LA · On-site

$50K - $54K/yr

Support event setup, execution, and breakdown according to established guidelines. * Assist guests and participants with professionalism and courtesy. * Coordinate logistics such as registration ...

Limitless East Marketing

Event Staff

New Orleans, LA · On-site

$54K - $59K/yr

Responsibilities * Assist with event setup, staging, and tear-down to ensure organized and professional presentation * Welcome guests, provide guidance, and support attendee needs throughout the ...

Alphabe Insight Inc

Event Staff

New Orleans, LA · On-site

$54K - $59K/yr

Responsibilities * Assist with event setup, staging, and tear-down to ensure organized and professional presentation * Welcome guests, provide guidance, and support attendee needs throughout the ...

TUMI Hospitality

Banquet Houseman

Baton Rouge, LA · On-site

$12.75 - $16.50/hr

Monitor event spaces throughout functions and respond to setup changes or guest needs. * Assist Banquet Servers and Supervisors with operational support during events. * Transport equipment, supplies ...

ASM Global

Private Events Coordinator

New Orleans, LA · On-site

Coordinate and assist with event setup, decor installation, staging, and breakdown as needed. Organize and maintain the event decor inventory and storage areas. Coordinate vendor logistics, including ...

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Event Setup Assistant information

What is an event setup assistant?

Event Setup Assistants are professionals responsible for preparing venues for events such as conferences, weddings, meetings, and parties. Their duties include arranging furniture, setting up audio-visual equipment, decorating spaces, and ensuring all materials are in place before the event starts. They often work closely with event coordinators and other staff to ensure that everything runs smoothly and according to plan. This role requires attention to detail, physical stamina, and good communication skills.

What are the key skills and qualifications needed to thrive as an event setup assistant?

To thrive as an Event Setup Assistant, you need strong organizational skills, attention to detail, and the physical ability to handle equipment, with a high school diploma often preferred. Familiarity with setup tools, basic AV equipment, and event management software is typically required. Excellent teamwork, communication, and problem-solving skills help you adapt to changing circumstances and client needs. These abilities ensure efficient, safe, and customer-focused event execution, leading to successful outcomes for both clients and employers.

What are some typical challenges faced by event setup assistants during large-scale events, and how can they be managed?

Event Setup Assistants often encounter challenges such as tight setup schedules, last-minute changes to layouts, and the need to coordinate with multiple vendors or team members. Managing these requires strong communication skills, adaptability, and attention to detail. Being proactive in checking setup plans, regularly communicating with the event coordinator, and staying organized can help ensure a smooth setup process even when unexpected issues arise.

What is the difference between Event Setup Assistant vs Event Coordinator?

AspectEvent Setup AssistantEvent Coordinator
ResponsibilitiesAssist with setting up event spaces, arranging equipment, and preparing materialsPlan, coordinate, and oversee all aspects of events from start to finish
Required SkillsBasic organizational skills, physical stamina, attention to detailStrong communication, planning, problem-solving skills
Work EnvironmentEvent venues, temporary setups, on-site assistanceOffice, client meetings, on-site event management
CertificationsNone typically required, some event planning courses beneficialEvent planning certifications advantageous but not mandatory

The Event Setup Assistant primarily focuses on supporting the physical setup and preparation of event spaces, while the Event Coordinator manages the overall planning, coordination, and execution of events. Both roles are essential in the event industry but differ in scope and responsibilities.

What qualifications do event setup assistants need?

Event setup assistants typically need a high school diploma or equivalent and good physical stamina to lift and move equipment. Strong organizational skills, attention to detail, and the ability to work in a team are important, and some roles may require basic knowledge of event equipment or tools. Prior experience is not always necessary but can be beneficial.
Event Setup Assistant jobs near you

Event Staff

Baton Rouge, LA • On-site

Flexicrew Technical Services (FTS)
Recruiting and Staffing Services • 11 - 50 employees
Learn more about Flexicrew Technical Services (FTS)external

$15/hr

Part-time

Medical, Dental, Vision

Re-posted 10 days ago

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Job description

(Baton Rouge, Louisiana): Flexicrew Technical Services (FTS) is seeking Event Staff to support a variety of events, including festivals, corporate functions, conventions, concerts, and private gatherings. The Event Staff will assist with event setup, guest services, concessions support, and event breakdown while ensuring a positive and professional experience for attendees, clients, and organizers.

Essential Duties:

  • Assist with event setup, including tables, chairs, signage, and equipment.
  • Greet guests and provide directions or event information.
  • Manage registration and check-in areas for attendees.
  • Support food and beverage service areas when required.
  • Monitor event spaces to maintain cleanliness and organization.
  • Assist with crowd flow and provide excellent guest services throughout events.
  • Support event breakdown and cleanup upon event completion.
  • Follow all event safety procedures and company policies.
  • Perform additional event-related duties as assigned.

Requirements/Skills:

  • Strong customer service and communication skills.
  • Ability to work flexible hours, including nights, weekends, and holidays.
  • Ability to work effectively in a fast-paced event environment.
  • Reliable transportation to event locations throughout the Baton Rouge area.
  • Ability to follow instructions and work collaboratively as part of a team.
  • Previous hospitality or event experience is preferred but not required.
  • Must be able to pass a background screening.
  • For balls and galas, servers must have prior serving experience handling serving trays.
  • All cashiers and concessions employees must possess a valid parish bar card.

Physical Requirements:

  • Ability to stand and walk for extended periods during events.
  • Ability to lift and carry up to 25–50 pounds as needed for setup and breakdown.
  • Ability to work indoors and outdoors in varying weather conditions.
  • Frequent bending, lifting, carrying, pushing, and moving equipment or event materials.

Equal Opportunity Statement: Flexicrew Technical Services is an Equal Opportunity Employer; employment with FTS is governed on the basis of merit, competence, and qualifications. Employment or consideration will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

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About Flexicrew Technical Services

Sourced by ZipRecruiter

At Flexicrew Technical Services , We combine relevant industry expertise with a commitment to making a positive difference in the Communities and Businesses we serve. FTS is an executive and technical search firm that emphasizes Custom Tailored Search Solutions designed to alleviate the unique challenges of our valued client partners. Our Industry leading Technical Recruiters focus on providing exceptional talent ranging from C Level Executives to mid level Professionals to early Career Candidates on a direct hire, contract,contract to hire basis, and more.

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Metairie, LA, US

Year founded

2015

Social media

Facebook

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