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Event Planning Project Jobs in Virginia (NOW HIRING)

FS-ISAC

Events Coordinator

Reston, VA · On-site

This role assists with event planning, registration management, vendor coordination, attendee ... Experience with event management platforms, CRM systems, or project management tools. WORK ...

FORKIDS INC

Event Support Specialist

Chesapeake, VA · On-site

$21.63 - $28.84/hr

... event planning, special events, fundraising, corporate relations, or a related field. * Nonprofit experience preferred. * Experience managing complex events and multiple projects simultaneously ...

FORKIDS INC

Event Support Specialist

Chesapeake, VA · On-site

$21.63 - $28.84/hr

... event planning, special events, fundraising, corporate relations, or a related field. * Nonprofit experience preferred. * Experience managing complex events and multiple projects simultaneously ...

Astrion

SPY-6 Test Project Officer

Virginia Beach, VA · On-site

$100K - $130K/yr

... planning, and executing Shipboard and Land Based Testing Events, including, Developmental Testing, Operational Testing, CSSQTs, Builder's Trials, and Acceptance Trials. The position will have the ...

Cvent

Project Manager, Enterprise Events

Tysons, VA · On-site

Requires a Bachelor's degree or 3+ years of customer success or event planning experience ... Experience with helpdesk systems, CRM software and project management tools (e.g., Smartsheet ...

Astrion

SPY-6 Test Project Officer

Virginia Beach, VA · On-site

$130K/yr

The AN/SPY-6(V)2/3 Testing Project Officer will provide leadership and direction which includes all facets of organizing, planning, and executing Shipboard and Land Based Testing Events, including ...

Wine Industry Expo

Event Sales Manager

Leesburg, VA · On-site

Event Planning & Execution * Oversee the planning and execution of weddings, corporate events ... Coordinate approved maintenance and improvement projects with the General Manager and appropriate ...

Fleetwood Farm Winery

Event Sales Manager

Leesburg, VA · On-site

Event Planning & Execution * Oversee the planning and execution of weddings, corporate events ... Coordinate approved maintenance and improvement projects with the General Manager and appropriate ...

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All JobsEvent Planning Project JobsEvent Planning Project Jobs in Virginia

Event Planning Project information

What is an event planning project?

An Event Planning Project involves coordinating all aspects of professional meetings, conferences, parties, or other gatherings. This includes selecting venues, arranging for food and entertainment, managing budgets, and overseeing the event on the day it takes place. Event planning projects often require strong organizational skills, attention to detail, and the ability to manage multiple tasks and vendors simultaneously. The goal is to ensure that the event runs smoothly, meets the client’s objectives, and provides a positive experience for attendees.

What are some common challenges faced in event planning project roles and how can they be managed effectively?

Event planning project professionals often encounter challenges such as tight deadlines, budget constraints, and last-minute changes from clients or vendors. Managing these effectively requires strong organizational skills, clear communication with stakeholders, and the ability to adapt quickly under pressure. Building a reliable network of vendors and having contingency plans in place can also help ensure the event runs smoothly. Regular check-ins with your team and proactive risk management are key strategies for overcoming these challenges.

What are the key skills and qualifications needed to thrive as an event planning project manager, and why are they important?

To thrive as an Event Planning Project Manager, you need strong organizational, budgeting, and project management skills, often supported by a degree in hospitality, marketing, or a related field. Familiarity with event management software, budgeting tools, and vendor management systems is typically required. Exceptional communication, problem-solving, and adaptability are standout soft skills for this role. These competencies ensure seamless event execution, client satisfaction, and the ability to handle unexpected challenges effectively.

What is the difference between Event Planning Project vs Event Coordinator?

AspectEvent Planning ProjectEvent Coordinator
CredentialsOften requires certifications like CMP or CSEPMay also hold similar certifications but less frequently
Work EnvironmentProject-based, planning events from start to finishOn-site during events, managing logistics and vendors
Employer & Industry UsageUsed by event planning agencies, corporations, nonprofitsCommonly employed by event planning companies, venues, and organizations
Search & Comparison IntentPeople comparing roles involved in event planning processesIndividuals seeking roles focused on event execution and onsite management

While both roles are integral to event success, an Event Planning Project focuses on the overall planning, coordination, and management of an event from inception to completion. An Event Coordinator typically handles the on-site execution, vendor management, and day-of logistics. Understanding these differences helps job seekers and employers clarify responsibilities and expectations in the event industry.

Is event planning a good career path?

Event planning is a viable career that involves coordinating logistics, managing budgets, and working with clients to organize events such as weddings, conferences, and parties. Success in this field requires strong organizational skills, attention to detail, and the ability to work under pressure, often with irregular hours. Many event planners pursue certifications and gain experience to advance their careers and improve job prospects.

What kind of event planning projects make the most money?

Event planning projects that generate the highest income typically include large-scale corporate events, luxury weddings, and high-profile fundraisers, which often have bigger budgets and higher fees. Successful event planners with strong negotiation skills and experience in managing complex logistics tend to earn more from these high-value projects.

What are the most commonly searched types of Event Planning Project jobs in Virginia?

The most popular types of Event Planning Project jobs in Virginia are:

What cities in Virginia are hiring for Event Planning Project jobs?

Cities in Virginia with the most Event Planning Project job openings:

Event Planning Project jobs near you

Events Coordinator

Reston, VA • On-site

FS-ISAC
51 - 200 employees
Learn more about FS-ISACexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

Position: Events Coordinator

Work Location: Hybrid (Reston, VA)

Reports To: Senior Manager of Events

Travel Required:Up to 25%Domestic/International

Job Status: Full-Time


OURCULTURE at FS-ISAC, how we work matters as much as what we do. We believe in:

  • Strengthening collaboration across FS-ISAC, its membership, and strategic partners.
  • Teamwork and collective success.
  • Humility and curiosity to grow, learn, and continuously improve.
  • Role modeling a culture of open, constructive feedback - both giving and receiving.
  • Acting with integrity and accountability, upholding our policies, and making principled decisions that reflect our commitment to doing what is right.

POSITION SUMMARY

The Events Coordinator position provides administrative, logistical, and operational support for conferences, summits, webinars, and member events across the Americas, APAC, and EMEA regions. This role assists with event planning, registration management, vendor coordination, attendee communications, and onsite event support to help ensure successful event execution.

ESSENTIAL JOB DUTIES

  • Support the planning and execution of in-person, virtual, and hybrid events.
  • Assist with attendee records and reporting within event management and customer relationship management (CRM) systems.
  • Coordinate meeting logistics, including venue arrangements, catering, audiovisual requirements, and event materials.
  • Support speaker coordination, including collecting bios, presentations, and logistical requirements.
  • Assist with vendor management and invoice processing.
  • Prepare event materials, signage, name badges, and attendee packets.
  • Provide onsite support for domestic and international events as required.
  • Support post-event surveys, reporting, and reconciliation activities.
  • Collaborate with internal stakeholders to ensure successful event delivery.

POSITION QUALIFICATIONS
Required:

  • Bachelor's degree or equivalent combination of education and experience,
  • 0-3 years of event planning, hospitality meeting management, nonprofit, or related experience.
  • Strong organizational and administrative skills.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Proficiency with Microsoft Office Suite.

Preferred:

Experience with event management platforms, CRM systems, or project management tools.

WORK ENVIRONMENT

This is a hybrid position, employees are expected to work from the Reston, VA office at least two days per week.

The employee must be able to travel domestically and internationally as required for meetings, organizational events, conferences, and team collaboration activities.

Employees are expected to maintain a professional, safe, and hazard-free workspace. Employees are expected to perform the essential functions of the role. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions.

This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all responsibilities, duties, or skills required. Responsibilities may be modified or assigned as business needs evolve.

COMPENSATION AND PAY TRANSPARENCY DISCLOSURES

Full-Time Annual Salary Range: (65,000 -75,000 USD) Individual salaries are determined by a variety of factors including, but not limited to, business considerations, geographical location, teams local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.


Incentive Compensation: This position is eligible to participate in the organization's discretionary annual incentive/bonus plan subject to plan terms in addition to individual and organizational performance.

Benefits: Medical, dental, vision, life insurance, disability coverage, and accident insurance, 401(k) with employer match, paid time off, paid holidays, parental leave, along with other types of leave, and professional development opportunities. Other incentives may be available based on position level.

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