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Event Planning Project Jobs in Indiana (NOW HIRING)

Nextech

Showplace Lead Staff

Indianapolis, IN

$15.25 - $18.75/hr

The ideal candidate combines strong project management abilities with experience in event planning, partnership development, fundraising, sponsorships, or community engagement. This is a highly ...

Grueninger Cruises and Tours INC

Be Seen First

Group Travel Planner

Indianapolis, IN

Ability to balance many projects and tasks * Detail oriented * Strong organization and time management skills * Excellent verbal and written communication skills * Travel industry or event planning ...

Grueninger Cruises and Tours INC

Be Seen First

Group Travel Planner

Indianapolis, IN · On-site

Ability to balance many projects and tasks * Detail oriented * Strong organization and time management skills * Excellent verbal and written communication skills * Travel industry or event planning ...

Purdue University

Graduate Administrative Aid

Hammond, IN · On-site

$17.25 - $23/hr

Roles of the GA include clerical and administrative support, general office and supportive tasks, and special projects such as research, educational programming, and event planning. The GA is ...

Purdue University

Graduate Administrative Aid

Hammond, IN · On-site

$17.25 - $23.25/hr

Roles of the GA include clerical and administrative support, general office and supportive tasks, and special projects such as research, educational programming, and event planning. The GA is ...

Leigh and Co.

Wedding Planner

Indianapolis, IN

$400/wk

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We ... Pay is $400 for a total of 10-12 hours and is paid per project. We're looking for individuals to ...

Leigh and Co.

Wedding Planner

Indianapolis, IN · On-site

$400/wk

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We ... Pay is $400 for a total of 10-12 hours and is paid per project. We're looking for individuals to ...

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All JobsEvent Planning Project JobsEvent Planning Project Jobs in Indiana

Event Planning Project information

What is an event planning project?

An Event Planning Project involves coordinating all aspects of professional meetings, conferences, parties, or other gatherings. This includes selecting venues, arranging for food and entertainment, managing budgets, and overseeing the event on the day it takes place. Event planning projects often require strong organizational skills, attention to detail, and the ability to manage multiple tasks and vendors simultaneously. The goal is to ensure that the event runs smoothly, meets the client’s objectives, and provides a positive experience for attendees.

What are some common challenges faced in event planning project roles and how can they be managed effectively?

Event planning project professionals often encounter challenges such as tight deadlines, budget constraints, and last-minute changes from clients or vendors. Managing these effectively requires strong organizational skills, clear communication with stakeholders, and the ability to adapt quickly under pressure. Building a reliable network of vendors and having contingency plans in place can also help ensure the event runs smoothly. Regular check-ins with your team and proactive risk management are key strategies for overcoming these challenges.

What are the key skills and qualifications needed to thrive as an event planning project manager, and why are they important?

To thrive as an Event Planning Project Manager, you need strong organizational, budgeting, and project management skills, often supported by a degree in hospitality, marketing, or a related field. Familiarity with event management software, budgeting tools, and vendor management systems is typically required. Exceptional communication, problem-solving, and adaptability are standout soft skills for this role. These competencies ensure seamless event execution, client satisfaction, and the ability to handle unexpected challenges effectively.

What is the difference between Event Planning Project vs Event Coordinator?

AspectEvent Planning ProjectEvent Coordinator
CredentialsOften requires certifications like CMP or CSEPMay also hold similar certifications but less frequently
Work EnvironmentProject-based, planning events from start to finishOn-site during events, managing logistics and vendors
Employer & Industry UsageUsed by event planning agencies, corporations, nonprofitsCommonly employed by event planning companies, venues, and organizations
Search & Comparison IntentPeople comparing roles involved in event planning processesIndividuals seeking roles focused on event execution and onsite management

While both roles are integral to event success, an Event Planning Project focuses on the overall planning, coordination, and management of an event from inception to completion. An Event Coordinator typically handles the on-site execution, vendor management, and day-of logistics. Understanding these differences helps job seekers and employers clarify responsibilities and expectations in the event industry.

Is event planning a good career path?

Event planning is a viable career that involves coordinating logistics, managing budgets, and working with clients to organize events such as weddings, conferences, and parties. Success in this field requires strong organizational skills, attention to detail, and the ability to work under pressure, often with irregular hours. Many event planners pursue certifications and gain experience to advance their careers and improve job prospects.

What kind of event planning projects make the most money?

Event planning projects that generate the highest income typically include large-scale corporate events, luxury weddings, and high-profile fundraisers, which often have bigger budgets and higher fees. Successful event planners with strong negotiation skills and experience in managing complex logistics tend to earn more from these high-value projects.

What cities in Indiana are hiring for Event Planning Project jobs?

Cities in Indiana with the most Event Planning Project job openings:

Event Planning Project jobs near you

Showplace Lead Staff

Indianapolis, IN

Nextech
Software Development • 201 - 500 employees
Learn more about Nextechexternal

$15.25 - $18.75/hr

Contractor

Re-posted yesterday

Key responsibilities

  • Serve as the primary local point of contact for campaign partners, sponsors, volunteers, donors, media representatives, and community organizations.

  • Coordinate campaign activities across multiple markets, ensuring deadlines, deliverables, and action items are completed on schedule.

  • Plan and execute a variety of campaign-related events, including milestone celebrations, community gatherings, donor appreciation events, open houses, and fundraising activities.

Job description

Showplace Campaign & Community Engagement Manager

Overview

A mission-driven organization is seeking a highly organized and relationship-focused professional to support the execution of a large-scale community engagement and fundraising campaign across multiple markets in Indiana. This role serves as the primary local liaison for campaign partners, sponsors, volunteers, and community stakeholders while coordinating events, managing project timelines, and supporting fundraising and promotional initiatives.

The ideal candidate combines strong project management abilities with experience in event planning, partnership development, fundraising, sponsorships, or community engagement. This is a highly visible role that requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities simultaneously.

Responsibilities

  • Serve as the primary local point of contact for campaign partners, sponsors, volunteers, donors, media representatives, and community organizations.

  • Build, maintain, and strengthen relationships with stakeholders through consistent communication and stewardship.

  • Coordinate campaign activities across multiple markets, ensuring deadlines, deliverables, and action items are completed on schedule.

  • Participate in campaign planning meetings, document key takeaways, track action items, and ensure timely follow-up.

  • Plan and execute a variety of campaign-related events, including milestone celebrations, community gatherings, donor appreciation events, open houses, and fundraising activities.

  • Manage event logistics, vendor coordination, volunteer engagement, event schedules, and on-site execution.

  • Support sponsorship recruitment efforts and maintain strong relationships with event sponsors and community partners.

  • Coordinate donation collection processes and maintain accurate records within designated systems.

  • Assist with local marketing and promotional activities, including newsletters, social media content, media outreach, and community awareness efforts.

  • Track project progress, expenses, event budgets, and campaign-related administrative tasks.

  • Support post-event reporting, reconciliation, and campaign evaluation activities.

  • Travel throughout Indiana to attend meetings, site visits, community events, and campaign functions as needed.

Required Skills

  • 3+ years of experience in project coordination, event management, community engagement, fundraising, sponsorship development, partnership management, business development, or a related field.

  • Proven ability to manage multiple projects, stakeholders, timelines, and priorities simultaneously.

  • Experience planning and executing events from concept through completion.

  • Strong relationship-building skills with the ability to engage external partners, sponsors, volunteers, and community leaders.

  • Excellent written and verbal communication skills.

  • Strong organizational skills and attention to detail.

  • Experience working with CRM systems, spreadsheets, collaboration platforms, and project tracking tools.

  • Ability to manage expense tracking, donation documentation, and other administrative responsibilities.

  • Comfortable working flexible hours, including occasional evenings and weekends to support events.

Preferred Qualifications

  • Experience supporting fundraising campaigns or nonprofit initiatives.

  • Background in sponsorship development, donor relations, community outreach, or stakeholder engagement.

  • Experience coordinating volunteer programs or community-based events.

  • Familiarity with marketing support activities, including social media, newsletters, and local promotional efforts.

How to Apply

Qualified candidates are encouraged to submit their resume for confidential consideration. We welcome professionals with backgrounds in community engagement, partnership management, fundraising, event planning, business development, or stakeholder relations who are passionate about building meaningful relationships and delivering successful community-focused initiatives.